Below you will find question and answers to many frequently
asked questions. If there is something that you do not see, or are
still unsure on, please call us at our office (760) 750-4502, or email
rms@csusm.edu.
Thank you.
I smell something in my office, and it is not what somebody just
cooked/micro waved.
Please contact Risk Management & Safety
at (760)750-4502.
Can I have food at my
meeting/event?
Your organization can have food from a
Foundation approved vendor
or from an authorized supplier that is licensed under the appropriate
State/County food laws.
Generally this means any food purchased from a local supermarket (Costco,
Vons, Ralph's, Albertson's) or local restaurants.
As the event coordinator you must go and pick up the food, bring it
to your event, and ensure the food is properly served and/or refrigerated,
if needed. The supermarket or restaurant cannot bring it to campus for
you, which is this would be considered catering.
Click here for an
RM&S Food Checklist. The
following list will have the items that we will be looking for the day of
the event.
We will be serving food for an on-campus fundraiser. Do we need any
type of certification to serve food?
Anyone on campus serving food will be
required to have a food education (handlers) certificate. Food
handlers certificates can be obtained through a County of San Diego
authorized food
handler training school. Groups may be asked to
stop the fundraiser if evidence of food handlers certificates cannot be
established.
What are the approved
food vendors on campus?
They are listed on the
Foundation
web page.
Is a food handlers certificate required for everyone participating in our
fundraiser?
At least one person will be required to have a food handlers
certificate. If everyone does not have a food handler certificate, the
people with food handlers certificates will be responsible for the food
handling at your event.
If the food is supplied by the Dome, does our organization need to have a
food handler's certificate?
Your organization does not need a food handler's certificate if the food is
already cooked. If the food is prepared by the dome and then be cooked
by your organization, you will need at least one person present at all times
with a food handler's certificate.
First of all,
don't panic. The subpoena acceptance process is centrally located in
Risk Management & Safety. You can only accept the subpoena if you
are personally being named. Personally named refers to business that
takes place between you as an individual and another person or entity, not
related to the university. Do not accept the subpoena if you
are named on the behalf of the university. Subpoena's must be
served to Risk Management & Safety which is located at the Kellogg
Library in suite 1108. For further questions or concerns, please contact RM&S at
(760) 750-4502.
I am going on a field trip with students. Can I take non-CSUSM
students with me on the bus/car?
Only enrolled students, faculty and staff
on university related business may ride in the bus/vehicle if it is being
paid for by the university or if the person driving is being reimbursed.
Do I need insurance
for an event I am having?
Depending on the event, you may be
required to obtain special event insurance. Again, Risk Management &
Safety will need to review the completed RFU to make that determination.
Risk Management & Safety will contact you to discuss any insurance needs at
(760)750-4502.
I want to have an event here on campus. What forms do I need to turn
into Risk Management to have my event?
Please complete
the Request for Facilities Use (RFU) and submit it to Event Scheduling, so
that we have all of the information necessary to determine what insurance
and liability requirements you will need to comply with. In general,
all individuals and organizations not conducting campus business will be
required to meet our insurance and liability requirements in order to hold
an event on campus.
It is cold/hot in my office.
Please contact Facility Services at
(760)750-4600 or go to their
work request page.
There is a
spill in the parking lot/lab...what do I do?
Please contact the department supervisor or principal investigator. If
no one can be reached,
please
contact Risk Management directly at (760)750-4502 immediately.
Can someone look at my work area? The computer/desk/chair don't feel
right.
We have safety officers that will be
happy to assist you with your work area. They are specifically trained
to evaluate and mitigate problems associated with your work area.
Please go to our work request
page and request an ergonomic evaluation, or email
Bruce Bradley.
What do I do if I think I need ergonomic
assistance or an ergonomic evaluation?
Please
go to the Risk Management & Safety website at
www.csusm.edu/rms and complete the Ergonomic Self-Evaluation to see if
you have made all the possible adjustments to your work station. Then, if
you have additional questions or need to have an assessment of your work
station, please call Ruth Gossard at ext. 4510 to schedule an appointment.
Always remember to adjust your workstation to fit you! A good ergonomic
principle to follow is to fit the workstation to the person and not to make
the person fit the workstation. A few adjustments can really prevent
injuries!
How do I know if I need a footrest?
The best
way to know is to borrow a footrest from a co-worker and try it out.
If it helps your back and legs to feel better, it would be a good idea.
Also, if you are vertically challenged and your feet are not able to touch
the floor with your knees at a 90 degree angle, you most likely need a
footrest. There are several types available that easily adjust to the right
height for you.
How should my chair be adjusted to fit my body?
Starting
with your feet flat on the floor, adjust the height of your chair to allow
your knees to bend at a 90 degree angle. Adjust the seat pan (just like the
seat in your car) to a position that allows a two to three finger width
behind your knee, so it does not cut off circulation. Adjust the back of
your chair up or down to allow the lumbar support area to meet the curve in
your lower back for maximum support.
The arms on your chair should be adjusted either up or down to allow your
shoulders to relax and your elbows to comfortably rest at a 90 degree
neutral position. For an online demonstration of how to adjust your chair,
go to
www.ecdonline.net.
How do I know if my keyboard tray is adjusted
properly?
The optimal
position for your keyboard tray is a 10 to 15 degree negative tilt (slanted
away from you). This may seem uncomfortable or unnatural at first. If this
does not work for you, make sure your keyboard tray is flat, and not at a
positive tilt (slanted towards you). You will know you are in the correct
position if your wrists are level with your lower arm.
What type of mouse is best?
There is
not one type of mouse that is made to fit everyone. As with other ergonomic
products, it is best to try before you buy. Risk Management & Safety
has a Roller Mouse Pro (www.arcergo.com)and a Whale mouse (www.officemaxsolutions.com)
available for you to try. The position of your mouse is very important. Be
sure to place your mouse close to your keyboard so you are not extending
your arm to reach for your mouse on the work surface.
What is the best height adjustment for my monitor?
The height
of your monitor should be adjusted between eye level and 1” below eye level.
If you are looking up to see your monitor, you will most likely have a tired
and achy neck and shoulders. Most monitors are adjustable, but they need to
be placed on your desk, rather than on the CPU or docking station.
What do I need to do if I want to order a new
type of computer keyboard?
As with any
ergonomic products, it is always best to try a new type of keyboard before
you purchase it. Risk Management & Safety has sample keyboards to try
before you buy. The purchase is coordinated through the Procurement
Office and paid through your departmental budget. You can shop online at
www.officemaxsolutions.com to get ideas of which products fit your
needs.
What do I do with the stock containers after they are empty?
A stock container can be thrown away in the
trash (glass box if glass) if the user verifies that the container is empty
and is 5 gallons or less. If the container has any material and you
will not use it, please empty the container into an appropriately labeled
waste container or label the stock container with a hazardous waste label.
Please make sure all the information is entered into the label (material
name, accumulation start date, supervisor and hazards). Additionally,
if the container holds a container that is highly toxic, please have RM&S
collect the container. RM&S staff will periodically collect waste from the
fume hoods in the labs.
I have old toner
cartridges. What do I do?
Materials Management will take back most laser
printer cartridges. They can be reached at (760)750-4535
Are you familiar with the
Workers’ Compensation benefits at Cal State San Marcos?
Workers' Compensation is an employer paid benefit that provides compensation
and medical benefits if you are injured or become ill due to a work-related
condition. This includes serious injuries as well as injuries only requiring
first aid. Under Workers' Compensation law, you will receive help if you are
injured. (Available to employees and student assistants working in their
normal course and scope of work.)
Do you know what to do if you or a co-worker is injured or becomes ill
while on the job?
After sustaining an injury or illness on the job, immediately report it to
University Police (x4567 or 911 from a campus phone) and your supervisor (MPP).
University Police will notify the local fire/ambulance for emergency
transportation to the hospital if necessary. For first aid and urgent care
treatment of your work related injury or illness, medical services will be
provided by Concentra Medical Center, 740 Nordahl Road, Suite 117, San
Marcos, CA. Please contact Risk Management & Safety at x4502 to authorize
your visit prior to your arrival at Concentra Medical Center. If you have
submitted a completed Designation of Personal Physician to Risk Management &
Safety (RM&S), prior to the date of injury, you have the right to be treated
by that physician from the first date of injury. A
Designation of Personal Physician form is available for this purpose.
The employee must complete
the “Employee’s Claim for Workers’ Compensation Benefits” form (DWC-1)
within 24 hours of the reported injury/illness. RMS will provide this form
to the employee within 24 hours after the injury is reported to RM&S. Please
complete the "employee" section of the DWC-1 claim form and return it to the
Workers’ Compensation Coordinator in RM&S (x4502) within 24 hours of the
reported injury.
What is the California State University San Marcos new smoking policy?
The
new smoking policy takes effect August 1, 2005 but has been approved by the
President since April 5, 2004. We have been working with many members of the
campus community and external agencies in the implementation of this policy and
procedure.
Why does California State University State San Marcos have a policy that restricts smoking to designated
areas?
Designated smoking areas protect visitors and all members of the campus
community from exposure to secondhand smoke by containing it to specific,
avoidable areas. Secondhand smoke is dangerous to all living things, especially
people with asthma and cardiac problems. Each year, over 53,000 people in the US
die of illness related to secondhand smoke exposure. The United States
Environmental Protection Agency has designated secondhand smoke as a Class A
carcinogen because it is known to cause cancer in humans. The EPA has also
determined, through research, that there is "no safe level of exposure" to
secondhand smoke. With designated smoking areas, people can avoid being exposed
to secondhand smoke if they choose to do so.
Where are the designated smoking areas located?
We
have included on this site a map of designated smoking areas throughout the
campus.
Why not just enforce the state law (no smoking within 20 feet of all entrances,
exits and operable windows and air intakes)?
The
state law does not protect people from breathing secondhand smoke in areas like
the plazas and on stairways and walkways. In addition, when smokers are directed
to places where they can smoke, versus where they cannot smoke, the policy is
more easily understood and honored.
How will the policy be enforced?
This
policy has been endorsed by the Executive Cabinet and was driven by the many
complaints from the campus community. It relies on the consideration and
cooperation of smokers and non-smokers for its success. Proper signage and
education are key parts of this process. All campus community members are
encouraged to work together to implement the policy.
Will programs be offered to provide smokers with cessation support?
Smoking cessation programs are offered to Employees by the employee assistance
program administered through Human Resources. Individual counseling for students is also
available through the Student Health Center. Additional support is offered by
visiting
www.quitnet.com on the web or by calling 1-800-NOBUTTS. All services
are free.
What about individual rights?
Limiting smoking to designated areas on campus allows adults who smoke to
continue to do so and preserves everyone's right to breathe clean, smoke-free
air. This decision supports the rights and privileges of both smokers and
non-smokers alike.
What about the rain?
Current state law prohibits smoking within 20 feet of entrances, exits and
operable windows of all university and other government buildings. Anyone doing
any kind of business on campus, including walking to class or to work, must be
prepared for all types of weather.
What is Web Based
Safety Training and does it substitute for the classroom
training provided by RM&S?
Web Based Safety Training is a tool utilized by the RM&S
Department and supervisors to provide CSU employees with
essential or required safety training. This tool is not
necessarily intended to substitute classroom training
provided by the RM&S Department or supervisors. However,
this is an extremely useful tool for someone who is not
able to attend the scheduled training sessions and is
required to complete the training. For more information,
please contact your supervisor or the RM&S Department.
The RM&S Department can be reached at Extension 4502 or
via email at
rms@csusm.edu
. For more FAQ’s regarding Clarity go to
http://www.csusm.edu/rms/training_clarity.htm
