Below you will find question and answers too many frequently asked questions. If there is something that you do not see, or are still unsure on, please call us at our office (760) 750-4502, or email firstname.lastname@example.org. Thank you.
- There is a spill in the parking lot/lab...what do I do?
- What do I do with the stock containers after they are empty?
- How do I know if my event needs insurance or additional risk controls?
- What is Web Based Safety Training and does it substitute for the classroom training provided by RM&S?
Your organization can have food from an approved vendor or from an authorized supplier that is licensed under the appropriate State/County food laws. Generally this means any food purchased from a local supermarket (Costco, Vons, Ralph's, Albertson's) or local restaurants. As the event coordinator you must go and pick up the food, bring it to your event, and ensure the food is properly served and/or refrigerated, if needed. The supermarket or restaurant cannot bring it to campus for you, which is this would be considered catering.
Click here for an RM&S Food Checklist. The following list will have the items that we will be looking for the day of the event.
Anyone on campus serving food will be required to have a food education (handlers) certificate. Food handler's certificates can be obtained through a County of San Diego authorized food handler training school. Groups may be asked to stop the fundraiser if evidence of food handlers certificates cannot be established.
They are listed on the University Auxiliary and Research Services Corporation website.
At least one person will be required to have a food handler's certificate. If everyone does not have a food handler certificate, the people with food handlers certificates will be responsible for the food handling at your event.
Your organization does not need a food handler's certificate if the food is already cooked. If the food is prepared by the dome and then be cooked by your organization, you will need at least one person present at all times with a food handler's certificate.
First of all, don't panic. The subpoena acceptance process is centrally located in Risk Management & Safety. You can only accept the subpoena if you are personally being named. Personally named refers to business that takes place between you as an individual and another person or entity, not related to the university. Do not accept the subpoena if you are named on the behalf of the university. Subpoenas must be served to Risk Management & Safety which is located in Craven suite 4700. For further questions or concerns, please contact RM&S at (760) 750-4502.
Only enrolled students, faculty and staff on university related business may ride in the bus/vehicle if it is being paid for by the university or if the person driving is being reimbursed.
Depending on the event, you may be required to obtain special event insurance. Again, Risk Management & Safety will need to review the completed RFU to make that determination. Risk Management & Safety will contact you to discuss any insurance needs at (760)750-4502.
Please complete the Request for Facilities Use (RFU) and submit it to Event Scheduling, so that we have all of the information necessary to determine what insurance and liability requirements you will need to comply with. In general, all individuals and organizations not conducting campus business will be required to meet our insurance and liability requirements in order to hold an event on campus.
Please contact Facility Services at (760)750-4600 or go to their work request page.
Please contact the department supervisor or principal investigator. If no one can be reached, please contact Risk Management directly at (760)750-4502 immediately.
We have safety officers that will be happy to assist you with your work area. They are specifically trained to evaluate and mitigate problems associated with your work area. Please go to our work request page and request an ergonomic evaluation, or email Bruce Bradley.
Please go to the Risk Management & Safety website at www.csusm.edu/rms and complete the Ergonomic Self-Evaluation to see if you have made all the possible adjustments to your work station. Then, if you have additional questions or need to have an assessment of your work station, please call Bruce Bradley at ext. 4512 to schedule an appointment.
Always remember to adjust your workstation to fit you! A good ergonomic principle to follow is to fit the workstation to the person and not to make the person fit the workstation. A few adjustments can really prevent injuries!
The best way to know is to borrow a footrest from a co-worker and try it out. If it helps your back and legs to feel better, it would be a good idea. Also, if you are vertically challenged and your feet are not able to touch the floor with your knees at a 90 degree angle, you most likely need a footrest. There are several types available that easily adjust to the right height for you.
Starting with your feet flat on the floor, adjust the height of your chair to allow your knees to bend at a 90 degree angle. Adjust the seat pan (just like the seat in your car) to a position that allows a two to three finger width behind your knee, so it does not cut off circulation. Adjust the back of your chair up or down to allow the lumbar support area to meet the curve in your lower back for maximum support.
The arms on your chair should be adjusted either up or down to allow your shoulders to relax and your elbows to comfortably rest at a 90 degree neutral position. For an online demonstration of how to adjust your chair, go to www.ecdonline.net.
The optimal position for your keyboard tray is a 10 to 15 degree negative tilt (slanted away from you). This may seem uncomfortable or unnatural at first. If this does not work for you, make sure your keyboard tray is flat, and not at a positive tilt (slanted towards you). You will know you are in the correct position if your wrists are level with your lower arm.
There is not one type of mouse that is made to fit everyone. As with other ergonomic products, it is best to try before you buy. Risk Management & Safety has a Roller Mouse Pro (www.arcergo.com)and a Whale mouse (www.officemaxsolutions.com) available for you to try. The position of your mouse is very important. Be sure to place your mouse close to your keyboard so you are not extending your arm to reach for your mouse on the work surface.
The height of your monitor should be adjusted between eye level and 1 below eye level. If you are looking up to see your monitor, you will most likely have a tired and achy neck and shoulders. Most monitors are adjustable, but they need to be placed on your desk, rather than on the CPU or docking station.
As with any ergonomic products, it is always best to try a new type of keyboard before you purchase it. Risk Management & Safety has sample keyboards to try before you buy. The purchase is coordinated through the Procurement Office and paid through your departmental budget. You can shop online at www.officemaxsolutions.com to get ideas of which products fit your needs.
A stock container can be thrown away in the trash (glass box if glass) if the user verifies that the container is empty and is 5 gallons or less. If the container has any material and you will not use it, please empty the container into an appropriately labeled waste container or label the stock container with a hazardous waste label. Please make sure all the information is entered into the label (material name, accumulation start date, supervisor and hazards). Additionally, if the container holds a container that is highly toxic, please have RM&S collect the container. RM&S staff will periodically collect waste from the fume hoods in the labs.
Materials Management will take back most laser printer cartridges. They can be reached at (760)750-4535.
Workers' Compensation is an employer paid benefit that provides compensation and medical benefits if you are injured or become ill due to a work-related condition. This includes serious injuries as well as injuries only requiring first aid. Under Workers' Compensation law, you will receive help if you are injured. (Available to employees and student assistants working in their normal course and scope of work.)
After sustaining an injury or illness on the job, immediately report it to University Police (x4567 or 911 from a campus phone) and your supervisor (MPP). University Police will notify the local fire/ambulance for emergency transportation to the hospital if necessary. For first aid and urgent care treatment of your work related injury or illness, medical services will be provided by Concentra Medical Center, 740 Nordahl Road, Suite 117, San Marcos, CA. Please contact Risk Management & Safety at x4502 to authorize your visit prior to your arrival at Concentra Medical Center. If you have submitted a completed Designation of Personal Physician to Risk Management & Safety (RM&S), prior to the date of injury, you have the right to be treated by that physician from the first date of injury. A Designation of Personal Physician form is available for this purpose.
The employee must complete the Employee's Claim for Workers Compensation Benefits¿ form (DWC-1) within 24 hours of the reported injury/illness. RMS will provide this form to the employee within 24 hours after the injury is reported to RM&S. Please complete the "employee" section of the DWC-1 claim form and return it to the Worker's Compensation Coordinator in RM&S (x4502) within 24 hours of the reported injury.
The new smoking policy takes effect August 1, 2005 but has been approved by the President since April 5, 2004. We have been working with many members of the campus community and external agencies in the implementation of this policy and procedure.
Designated smoking areas protect visitors and all members of the campus community from exposure to secondhand smoke by containing it to specific, avoidable areas. Secondhand smoke is dangerous to all living things, especially people with asthma and cardiac problems. Each year, over 53,000 people in the US die of illness related to secondhand smoke exposure. The United States Environmental Protection Agency has designated secondhand smoke as a Class A carcinogen because it is known to cause cancer in humans. The EPA has also determined, through research, that there is "no safe level of exposure" to secondhand smoke. With designated smoking areas, people can avoid being exposed to secondhand smoke if they choose to do so.
We have included on this site a map of designated smoking areas throughout the campus.
The state law does not protect people from breathing secondhand smoke in areas like the plazas and on stairways and walkways. In addition, when smokers are directed to places where they can smoke, versus where they cannot smoke, the policy is more easily understood and honored.
This policy has been endorsed by the Executive Cabinet and was driven by the many complaints from the campus community. It relies on the consideration and cooperation of smokers and non-smokers for its success. Proper signage and education are key parts of this process. All campus community members are encouraged to work together to implement the policy.
Smoking cessation programs are offered to Employees by the employee assistance program administered through Human Resources. Individual counseling for students is also available through the Student Health Center. Additional support is offered by visiting www.quitnet.com on the web or by calling 1-800-NOBUTTS. All services are free.
Limiting smoking to designated areas on campus allows adults who smoke to continue to do so and preserves everyone's right to breathe clean, smoke-free air. This decision supports the rights and privileges of both smokers and non-smokers alike.
Current state law prohibits smoking within 20 feet of entrances, exits and operable windows of all university and other government buildings. Anyone doing any kind of business on campus, including walking to class or to work, must be prepared for all types of weather.
Web Based Safety Training is a tool utilized by the RM&S Department and supervisors to provide CSU employees with essential or required safety training. This tool is not necessarily intended to substitute classroom training provided by the RM&S Department or supervisors. However, this is an extremely useful tool for someone who is not able to attend the scheduled training sessions and is required to complete the training. For more information, please contact your supervisor or the RM&S Department. The RM&S Department can be reached at Extension 4502 or via email at email@example.com . For more FAQ¿s regarding Clarity go to http://www.csusm/rms/training/training_clarity.
If the event appears to present additional liability risk to the University, the requestor will be informed that special event insurance may be required. The cost is based upon number of participants, vendors and exposures.
Events may present additional liability risk for any of the following reasons:
- Alcoholic beverage service
- Special equipment such as bounce houses, rock climbing towers, or vehicles
- Live animals
- Physical activities such as dance, sports, or games
- High attendance or large number of off-campus attendees
- Live performances
- Age of participants
- Duration of event or residency on campus, i.e., camps
- Bonfire, barbeque equipment, fireworks, etc.
- Food preparation not provided by Campus Dining
- Event history on campus
- Any other activity or condition that might present additional liability risk to the university not specifically covered by the university¿s self-insurance program