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Public Record Requests
Campus Coordinator
Janice Plemons
Risk Management & Safety
333 S. Twin Oaks Valley Road
Craven 4700
San Marcos, CA 92096-0001
Ph: 760/750-4502
Fax: 760/750-3396
jplemons@csusm.edu
Public Record Requests
The California Public Records Act (CPRA) and the CSU Auxiliary Organizations Transparency and Accountability Act (SB 8) provide that members of the general public may request state agencies and their auxiliary organizations to disclose public records. California State University, as a public agency, and its auxiliary organizations, has a legal obligation to respond within ten (10) days of receipt of the request.
Risk Management and Safety (RMS) have been designated by the President as the office responsible for public records requests on the campus. Employees who receive a request for public records, written or otherwise, are to immediately forward the request to RMS.
Access to CSU Records
Many records of the California State University and its auxiliary organizations are available for public inspection under the California Public Records Act (Gov. Code section 6250 et seq.).
Requests for inspection or copying of public records:
- Must be specific and focused. Where a request is not specific or focused, the CSU and its auxiliary organizations will assist in identifying available records.
- May not interfere with the business operations of the university or its auxiliary organizations. Records that are reasonably required by CSU or auxiliary organization personnel in the performance of their duties may not be available for inspection at certain times.
- Can be oral or in writing. For purposes of clarity, the CSU and its auxiliary organizations encourage written requests.
Certain records are exempt from public disclosure under the California Public Records Act (See e.g., Gov. Code section 6254 et seq.). CSU and its auxiliary organizations may redact purely personal and private information from public records. The Public Records Act also does not require CSU or its auxiliary organizations to create documents that do not already exist.
Upon receipt of a Public Records Act request, CSU and its auxiliary organizations will conduct a reasonable search for the requested records within a reasonable period of time. The records will be made available for inspection during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Records may not be destroyed, altered, or removed. CSU and its auxiliary organizations may have university or auxiliary organization personnel present during an inspection to safeguard the records. Upon request, copies of the records can be made available for payment in advance in the amount of 20 cents per page. This charge applies irrespective of whether the copies are requested in hard or electronic copy.
For more detailed information regarding the Public Records Act, refer to the Office of General Counsel at: http://www.calstate.edu/GC/access_csu_records.shtml or see CSU's Records Access Manual.
Campus Policy & Procedure
http://www.csusm.edu/policies/active/documents/public_records_access.html
UARSC Transparency
http://www.csusm.edu/uarsc/transparency/index.html
Associated Students, Inc. Transparency
http://www.csusm.edu/asi/reportingtransparency/index.html
California State University Foundation
http://www.csusm.edu/giving/foundation/transparency.html
University Corporation
http://www.csusm.edu/ucorp/transparency/
