Risk Identification and Evaluation Procedure

Questions that should be considered in determining what risks and subsequent losses could arise from the activities contemplated under the contract should include, among others, the following:

1.What activities will take place?
2. Who could be harmed?
3. What property could be damaged and how severely?
4. What is the maximum likely loss for each activity?
5. Is there a possible pollution exposure?
6. Are crowds or bystanders/passerby likely to be involved?
7. Will inherently dangerous activities be involved?
8. Is there a reputational risk to the University?
9. How likely is it that the University will be a defendant in the event of a loss?
10. What is the duration of the contract?
11. What is the amount of the contract?

In dealing with Special Events, Facility Rental Use Agreements or other large scale activities with special circumstances, the campus should amend the standard limits. The Risk Identification and Evaluation Procedure shall be documented. Such documentation will include the date of review and the name and signature of the person responsible for the Evaluation. This evaluation should also include the following questions and answers:

1. How many attendees?
2. Will alcohol be served?
3. What activities will take place?
4. Who could be harmed?
5. What property could be damaged and how severely?
6. What is the maximum likely loss for each activity?
7. Is there a possible pollution exposure?
8. Are crowds or bystanders/passerby likely to be involved?
9. Will inherently dangerous activities be involved?
10. How likely is it that the University will be a defendant in the event of a loss?
11. What is the duration of the contract?
12. What is the amount of the contract?
13. Is this a recurring (annual) special event? If yes what is the safety/loss  history of the event?      

The campus must determine if the activity or risk is one that warrants departure from the regular requirements. Please consult RM&S for assistance at x4505.