Faculty and staff offer a variety of activities to enhance the
learning environment at Cal State San Marcos. Among those are field trips,
conferences, workshops, and student field placements, including internships,
community service, and service learning opportunities. All faculty and staff
involved in developing this type of opportunity for Cal State San Marcos
students are reminded to familiarize themselves with the campus'
Student Domestic Travel Policy and
Student Domestic Travel Procedure. The
Student Field Placement Policy and
Student Field Placement Procedure should also be reviewed, as appropriate.
(Please remember that campus policies and procedures
supplement existing state and federal laws, and are revised routinely.)
Academic and
Instructionally-Related Field Trip Guidelines
The following guidelines are recommended to
supplement any existing procedures established by your college or department (Field
Trip Guidelines Document).
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All designated vehicle drivers must obtain
appropriate authorization from the campus in order to participate, and must
file all required forms and documents with the appropriate campus office.
(Please check with your department administrative staff for detailed travel
requirements.)
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When a field trip is a required part of an academic
course, the participants are to read and sign an Informed Consent form prior
to participation. The Informed Consent form highlights pertinent
information about the field trip and provides notice about the risks of
participation to the student. The
Informed Consent is prepared by
the sponsoring faculty member and distributed to the students in advance of
the travel.
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All field trip participants must complete and
submit the appropriate liability waiver and designate a contact person in case
of an emergency. All signed waivers, individual or group, are to be collected
and forwarded by the college or department to Risk Management & Safety for
retention. The Student Travel Group Waiver may be found
here.
A copy is to be sent to the University Police and Risk Management & Safety prior to the start of travel. If
individual waiver forms are used, the college or department must prepare a
list identifying each participant and their emergency information, and forward
that list to the University Police prior to the start of travel.
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All participants must be advised by the
responsible faculty or staff member if there are any hazardous conditions or
strenuous activity anticipated during the field trip.
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Alcoholic beverages or controlled substances are
prohibited for use or transport during a field trip, including travel to and
from the field trip destination.
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Authorized
Field Trip Participants
Authorized participants of a Cal State San Marcos
field trip are CSUSM:
Authorized State Vehicle drivers for a Cal State San
Marcos field trip include only CSUSM:
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Faculty
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Staff (Academic)
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Enrolled student assistant, graduate assistant, or teaching assistant
(whose duties are directly related to the class or field trip)
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Approved Volunteer employees (Complete
documentation for non-academic staff and student volunteers must be
filed with Human Resources and Equal Opportunity
prior to the trip.)
All Vehicle drivers driving on a field trip must
possess:
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A valid California Drivers License
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A current Defensive Driver Training certificate
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A good driving record (per DMV records)
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If driving a privately owned vehicle*, a completed
Authorization to Use Privately Owned Vehicle on State Business form,
STD 261,
must be on file with the immediate supervisor, or as appropriate per
college or department procedures, and with the University Police Department.
*Note: Personal automobile liability
insurance is the primary coverage when driving a privately owned vehicle per
Vehicle Code 16020 et seq and SAM Section 0754.
Refer to this site's section on
Vehicle Use
for additional information.
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Vehicle Accidents
- What to do
Please refer to the
Campus Vehicle Accident Guide. State employees driving on state (campus)
business are required to follow these procedures. The Vehicle Accident
Reporting Form for State Drivers,
STD 270, may be obtained from these online
procedures. Additionally, you must:
-
Report the vehicle accident occurring during state
business travel to the University Police Department at 760-750-4597, as
soon as possible, whether you were driving a state owned or leased vehicle, or
a privately owned vehicle.
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Contact Human Resources and Equal Opportunity's
Benefits Office at 760-750-4425, if you need medical assistance, beyond
that provided by emergency medical personnel, as a
result of the accident.
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Inform your supervisor, or the appropriate college
or department administrator, of the accident. Your supervisor is to
complete STD 274.
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Deliver the original forms to Facility Services
within 48 hours of the accident.
Medical Coverage
for Vehicle Accident Injury
Student Participants & Student Athletes - In the event of an
accident injury involving a student during campus-sponsored travel, the
student's personal health care plan must provide the primary coverage. Once the
student's health care benefits are exhausted, the CSU Student Travel Accident
Insurance policy helps pay for additional accident injury related expenses up to
a maximum of $10,000. Student athletes have additional coverage under the
CSU Risk Management Authority Athletic Injury Medical Expenses (CSURMA-AIME)
program and from campus purchased catastrophic insurance. Depending upon the level of injury, students may seek
medical attention from the campus' Student Health Services (SHS) during hours of
operation. SHS may be contacted at 760-750-4915.
The Student Travel Accident Insurance policy does
not provide coverage for any illness or disease unless a travel accident is
the direct cause of the illness or disease.
Workers'
Compensation Benefits
- If you are an employee (faculty, staff, student assistant or college
work study student working on the field trip, or an approved volunteer)
with Cal State San Marcos and you are injured while participating in a
field trip, you may be eligible for
Workers' Compensation Benefits. Please contact the campus Benefits
Manager at 760-750-4426 to obtain a claim form.
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Other Student
Travel
All faculty and staff who develop or administer
activities which require student travel must be familiar with current campus
policies governing travel and field placements. In addition to the information
found here, and depending upon your program and/or funding source, additional
information and resources may be found at:
Cal State San Marcos
Foundation
Associated Students, Inc.
of California State University San Marcos
Office of University Global Affairs
CSU International
Programs
