The CSU system has a State contract with Enterprise car rental. While renting a car from Enterprise is not mandatory, you are HIGHLY encouraged you to use them. There are 5 different car categories that provide a discount. These 5 categories also provide the increased insurance included in the negotiated rental rate. If you choose to rent outside of the Enterprise contract by choosing a different car rental company and you purchase their insurance, you will NOT be reimbursed for that expense.
In the event that Enterprise cannot provide service, the secondary vendor, Alamo/Vanguard Car Rental USA, should be used. Vanguard is the parent company of Alamo and National Car Rental. Departments are required to ensure that the secondary vendor is only used when the primary vendor cannot provide service.
When renting a car, you will be reimbursed for any gasoline purchase that is necessary for business. If you are driving your own personal vehicle you will be reimbursed for mileage at .565 per mile and NOT gas.
Travelers MUST provide or enter the CSU’s Corporate ID and any PIN required at the time the reservation is made in order to be assured of the higher insurance limits are in effect.
- If the Corporate ID is not provided the terms of the contract are voided and the rental company is not obligated to adhere to the State Contract.
- Enterprise MAY give you the option of billing the University directly. DO NOT BILL THE UNIVERSITY. The rental car expense MUST be made on your University Travel Visa card or a personal credit card at the time of the reservation.
- Please remember - even if you think the discount is negligible, the rates quoted consist of the ALL INCLUSIVE INSURANCE that has been negotiated and is a necessity.
- You will not be reimbursed for additional insurance if you choose to use a different rental car company.
3 Digit Pin #is "CSU" and is required at time of reservation
If you have any questions, please direct them to: the travel desk x4466 or firstname.lastname@example.org.