Cost Share At-a-Glance

Item
Allowable
Valuation
Documentation
Cash Contributions
Contributed by auxiliary organizations, and/or non-federal third parties during the period of performance.   Copy of check and supporting documentation.
Equipment
Purchased or donated specifically for and used only on the proposed project (existing inventory of equipment used as cost share is not encouraged as the calculation of its cost share value is complicated by depreciation and proration of use). Actual cost Copies of purchase orders and invoices.
F&A / Indirect Costs Unrecovered
If approved by the UARSC Executive Director, according to Cost Share Policy IV.A. The difference between our negotiated F&A rate and the maximum F&A rate permitted by the sponsor. Documented on the Sponsored Projects Approval Form.
Faculty
Compensated time and proportional benefits. Valued at CSUSM rate of pay and benefits. Written administrative approval for % assisgnment and benefits; faculty workload records per semester.
Staff
Compensated time and proportional benefits. Valued at CSUSM rate of pay and benefits. Written administrative approve for % assignment and benefits; monthly time and effort reporting.
Students
Compensated time. Valued at rate of pay. Time and pay records submitted monthly.
Third Party
Paid time. Valued at rate of pay. Time and pay records submitted monthly.
Volunteers (CSUSM employees; third party volunteers)
May be cost shared if the service is an integral part of the project; proportional fringe benefits may be included. Rates shall be consistent with those paid for siminlar work in the recipient's or third party organization, or consistent with those paid for similar work in the labor market. Time and effort reporting sbumitted monthly.
Space Rental
Off-site space not provided by the University or UARSC % of space used for project. Comparison cases.
Supplies (Expendable equipment, consumable lab supplies, curricular materials, software)
Project specific purhcases. Actual costs, or % of cost appropriate to period of use. Copies of purchase orders and invoices.
Office supplies, postage, phone and copying costs
Not recommended due to documentation burden. Actual costs. Extensive documentation of actual expenses required.
Travel
Includes mileage. Actual costs. Copies of travel expenses claims.