Forms

Board of Directors

• Agenda Item Request 
  • The Agenda Item Request Form allows committee members serving on the ASI Board of Directors and its committees to submit requests to the Chair of each committee for items to appear on an upcoming agenda. These requests are subject to the approval by the Chair of the committee. A submission request does not guarantee placement on committee agenda. The Chair of the committee will review requests and make final agenda decisions. 
• Meeting Report 
  • Report for is for members of ASI Board of Directors and ASI Executive Committee to submit reports to the Chair of each committee. These reports will be attached to meeting minutes after approval and will be linked on ASI Committee page for those committees. 

Business Functions Forms 

• ASI Internal ERF form  
  • For internal ASI use to process payments or reimbursements
  • In the drop down, select "Expenditure Request Form for Staff" 
• Cash Voucher Form
• Cell Phone Business Use Agreement
  • For approved ASI members to sign agreement for cell phone reimbursement
• CSUSM Deposit Form
  • For internal ASI use to process deposits
  • In the drop down, select "Deposit Form" 
• Hospitality
  • For internal ASI use to complete hospitality forms for semester purchases of swag or food.
  • In the drop down, select "Hospitality Form" 
• Payee Data Form
• State of CA Payee Data Form 

Corporate Credit Cards

• ProCard Manual
  • Start here with any ProCard questions
• Gift Card & Prize Form
  • Should always be used with purchase of gift card or prize awarded at an event 
  • Student and Supervisor need to sign when gift card or prize awarded
  • Attach in ProCard packet for purchase
• Internal Audit Report
• Lack of Itemized Receipt Form
  • Attach in ProCard packet for lost receipt or lack of itemized receipt for purchase on ProCard
• ProCard Agreement Change Form 
  • Complete if making any changes to agreement including increase single purchase and monthly purchase limit. 
• ProCard Agreement Form 
  • Must be completed to receive an ASI ProCard

Student Employee Professional Development & LEAP

• LEAP Session Tracking
  • Please submit form after attending a LEAP training session
• Student-Self Evaluation
  • Please submit prior to mid-year check in with supervisor

Events and Programs

• Contract Request 
  • Should be completed at least 6 weeks in advance of contractor working with ASI.
  • You do not need to complete a contract form if the person you're working with is a CSUSM staff or faculty member. 
• Post-Event Evaluation 
  • Completed after each ASI event.
• Risk Assessment
  • Completed before each ASI event. 

General Forms 

• Conflict of Interest
• Food Safety Certificate
• Powered Cart Certificate

Media and Communications

• ASI Style Guide
• MCT Levels Request Form
  
  • Use this form first! This form should be completed prior to any of the forms below in order to establish what MCT Level your event, program, or initiative falls under. 
  • More information on MCT Levels can be found on the MCT Levels Grid or the MCT Levels Guidelines and Process document. 
• Graphic Request
  • Use this form for graphic and print requests related to an event or initiative. This includes logos, tri-folds flyers, digital signs, posters, and a-frames to be printed on paper in house (on the copy machine or a-frame printer) or digitally posted.
  • If you want this graphic to be posted on social media, please complete the Social Media Request as well as this one.
  • Please note that ASI does not post flyers on social media or the website. 
• Photobooth Request
  
  • Use this form to request a photobooth at your event.
  • The photobooth includes a backgrop, camera, and printer print out photostrips.
  • If you want a custom graphic for your event, please complete the Graphic Request as well
• Photographer Request
  • Use this form to request a professional photographer for event photography or to promote an event or initiative.
  • If you want these professional photos to be posted on social media, please complete the Social Media Request form as well as this one. 
  • Do not complete this form if you can take these photos yourself for a social media post. If that's the case, just complete the Social Media Request. 
• Social Media Request
  • Use this form should be completed for all social media posts.
  • If you want a video or graphic posted on social media, please complete the Videographer or Graphic Request in addition to this one. 
• Swag/Giveaway Item Request
  • Use this form for custom, ASI swag or giveaway requests.
  • You do not need to do a graphics request. This request will link you up with a MCT designer to work on a design and help you find the perfect item to print on. 
• Videographer Request
  • Use this form for any video requests. This includes videos your YouTube, Instagram stories, Instagram feed posts, Instagram Reels, and Twitter.
  • If you want the video to be posted on social media, please fill out the Social Media Request as well as this one.
• Website & Qualtrics Request
  • Use this form if you have an edit for an ASI web page, if you need a web page created on the ASI website, if you have an edit for a Qualtrics form, or need a Qualtrics form created. 

Student Organization Account Services

For all forms realted to students organization accounts, please visit the website.

Travel

• ASI Travel Policy
• Pre-Travel Approval Form
• Per Diem Worksheet 
• Per Diem Rates Travel
• Post Travel Form (Travel Expenses Claim Fillable Form) 
• Release and Hold-Harmless Statement 
• Release of Liability, Promise Not to Sue, Assumption of Risk and Agreement to Pay Claims 
• Student Conduct Agreement

Volunteers 

As part of an agreement for HR services with CSUSM Corporation, ASI of CSUSM follows CSUSM Corporation Volunteer processes. ASI volunteers are therefore asked to complete the CSUSM Corporation Volunteer Application and Appointment Form.