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Setup Appointments Using Scheduler

Why Do This

The Scheduler activity is an efficient way to create a schedule of specified time slots for meetings, appointments or student presentations. Students then choose one of them. Each time slot can be set to accommodate one or several students, and it is possible to schedule appointments for entire groups at the same time. Instructors can also select a time slot for students. The scheduler also allows you to record the outcome of the meeting - and optionally a grade - within the scheduler.

  1. Log into Cougar Courses and go to the main page of your courses.
  2. Click the Turn editing on button.
  3. Go to the section where you wish to add the Scheduler.
  4. Click the Add an activity or resource link at the bottom right of the topic.
  5. Scroll down the list of Activities/Resources and select Scheduler.
  6. Click the Add button.
  7. On the Adding a new Scheduler page:
    1. Name: Enter a name for the sign-up sheet.

    2. Introduction: Type any instructions about the sign- up sheet and/or the activity in the Instructions box.

    3. Mode: One at a time mode allows students to make additional appointments in the schedule once their first scheduled appointment is done. Useful when setting repeating online office hours.

    4. “Default slot duration”: enter the amount of time allotted to each appointment.

    5. Grade: Choose if they will receive a grade for selecting a time.

  8. Group mode – You can set the scheduler to separate or visible groups. A student can schedule an appointment for their group and the appointment will be made for all students, locking  the time slot at that number of users. Teachers can also schedule on a group basis.
  9. Scroll past all of the options and click on the Save and display button.
  10. On the next page click on the Add repeated slots button to setup multiple presentation/meeting times.
  11. On the “Add repeated slots” page:
    1. Date: Choose Set the date of first slots.
    2. Repeat Time Slot Until: If all slots are on the same day, use the start date.  To create slots at the same time on additional days, set the end date of last time slot.
    3. Add Appointments on: Check the day(s) of the week you wish to add slots. Note the slots will all be in the same time window each day (this is a 24 hour clock so 1:00 pm is 13).
    4. Select start time of first slot of the day and End time of last slot of the day. Divide into Slots? : If yes, will create multiple slots within the start and end times set above.
    5. Duration: Enter length of each slot within the time window set in start and end time. Add a break between slots if needed.
    6. Maximum number of students: Select the number of students who can sign-up for each time slot (typically 1).  If they are in a group, leave it at 1 and tell the students one team member should sign-up for the whole group. Put in a location.
    7. Email a reminder, select how many days before the presentation students will receive an email reminder of their appointment.
  1. Click on the Save changes button.

Note: Create additional slots using Add slots when the start and end times are different for different days. You will want to include the date/start times in the title so the students know which they choosing.

Student’s View

student view of time slots available