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Faculty, Staff, Student Ambassadors

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Faculty

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  • Faculty Sign-up Form

    Go to the Faculty Sign-Up Form

  • Faculty Training

    Faculty Marshall and Reader training will be held before the event.  Dates, times and locations will be emailed to those who signed up.

     Reader Training (attend one):

    • Tuesday, May 7, 12:00 - 12:50pm, in the Cougar Central Welcome Center (Craven Hall, 3rd Floor)

     

     Marshall Training (attend one):

    • April 29
    • April 30
    • May 1
    • May 2
    • May 3

    Times and locations TBD

  • Faculty Check-In

    All Faculty participating in the Commencement ceremonies must check at the Clarke Field House one-hour prior to the ceremony start time. 

    Weather Forecast

  • Faculty Processional

    Faculty will march in the processional behind the students and before the Platform Party. Please check-in at the Faculty Table located in the Clarke Field House.  The Faculty will assemble on the terrace; students will assemble and line-up on the right side of the Clarke Field House then proceed down the pathway toward the Mangrum Track & Field.  Staff at the Faculty Table will be available to assist Faculty. 

  • Faculty Recessional

    The Platform Party will exit the stage and ceremony site first, followed by the Faculty. However, rather than exiting the ceremony site entirely, the Faculty will exit the graduate seating area and form a double line immediately beyond it, along the recessional route, so that Faculty may greet students and offer congratulations as the students exit the ceremony site.  The Faculty Marshals will assist in creating this "congratulatory line."  The Students will continue the recessional to the meet and greet area.

  • Faculty Regalia

    RENT - By April 5

    You may rent academic regalia (cap, gown, hood, tassel) from the University Store. To make your rental arrangements, please contact the University Store by April 5, 2019 (x4730).

    PURCHASE - By March 22

    You may purchase regalia by contacting Sandra Noel at sandra.noel@jostens.com by March 22, 2019.

  • Faculty Refreshments

    Light refreshments during breaks will be provided. There is an optional lunch on both days. Supervisors will coordinate lunch and breaks. Lunch will be served in the Clarke Field House Grand Salon.  Don't forget to sign up for lunch on your sign-up form in order to be included in our catering count. 

Staff & Student Ambassadors

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  • Staff & Student Ambassador Sign-up Form

    Staff Sign-up Form

    Student Ambassador Sign-up Form

  • Training (staff only)

    Please attend one session:

    • Thursday, May 9, 12:00-12:50PM in Mark 125
    • Friday, May 10, 2:30-3:30PM in Mark 125

    2019 Training Presentation Slides

    Student Ambassadors will receive an email with assignment detail. No training required.

  • Assignments

    Staff members working the Commencement Ceremonies will be given pre-assigned duties for each day. Assignments will be handed out at the staff training sessions. Assignments may include graduate check-in, graduate line up, or the distribution of programs and information. Please plan on attending one of the training sessions.

    Student Ambassadors will receive an email with assignment detail. No training required.

  • Check-In

    Please arrive at the start of your assigned shift and check-in at the Clarke Field House.  Then check-in with your staff area supervisor at your assigned location (field, stage, CFH, etc.). Please make sure you make proper arrangements to allow for travel time and possible traffic delays.

  • Shift Times

    Please note that end times are approximate times. Shifts will end when ceremonies conclude and all clean-up or re-set is complete.

  • Attire

    Commencement polo shirt with dress slacks or khakis (NO JEANS) with comfortable shoes. You may want to bring your own bottle of water, a hat, etc. Please don't forget your sunscreen!

    Weather Forcast

  • Refreshments

    Light refreshments during breaks will be provided. There is an optional lunch on both days. Supervisors will coordinate lunch and breaks. Lunch will be served in the Clarke Field House Grand Salon.  Don't forget to sign up for lunch on your sign-up form in order to be included in our catering count.