DD Cert Exp. Date (this will be required if you are claiming mileage).
Please read this page thoroughly BEFORE FILLING OUT the Adobe Sign form.
EVEN IF THERE ARE NO TRAVEL EXPENSES, A TRAVEL CLAIM MUST BE COMPLETED.
Please know who needs to sign this form before you begin, requesters cannot go back and add signers once they have been entered. If an individual is missing as a signer the requester will have to start over.
|Requester *||If you are filling out the request on behalf of the traveler. If the traveler is filling out the form, they will be the Requester and the Traveler.|
|Traveler *||Name and email of who is traveling.|
|Reviewer||Add a REVIEWER if the form will be signed by any of the following people:
|Supervisor/Dean *||Supervisor/Dean is required to approve all travel.
Please use the following email addresses for the individuals listed below:
Interim Provost Haddad: firstname.lastname@example.org
|PI (OSP) or Funding Authority (if different from Supervisor/Dean)||Reviewing and approving for appropriateness of travel and funding. This signer is only required if the Supervisor/Dean is not the PI on a Sponsored Project or does not have Funding Authority on the chartfield to be charged for travel.|
|Dean of Graduate Studies and Research (OSP Travel Only)||Dean of Graduate Studies & Research, Wesley Schultz, email@example.com, signs for all OSP (85xxx) travel claims.
Dr. Schultz is also the Provost designee for all Academic Affairs (86xxx and 81xxx) project requests that are over $500 and/or out of Southern California.
|Sponsored Projects Analyst (OSP Travel Only)||For Sponsored Project travel, use your Sponsored Projects Analyst's email address.
Kim Askew: firstname.lastname@example.org
Camile Obermiller: email@example.com
Rachel Stiehl: firstname.lastname@example.org
|CSUSM Corporation Executive Director (for exemptions to travel policy ONLY. It is only required if it was not previously approved by the ED on the travel request.)||Use email email@example.com. CSUSM Corporation Executive Director approval is required only if exemptions to travel policy and/or expense limits are being claimed (ex. exemption to $275 per night lodging limit).|
* Required Field
Requesters must have all of the information below in order to complete the form. If however, the form is started prior to receiving the information, requesters will have the option to save the form and return to finish it at a later time. Please Note: you will not be able to change the signers of the form.
Fill out all amounts (dollar amounts or # of miles) that pertain to your travel. If you are the LEAD on a group trip and paying for items for other travelers, you may also fill out those expenses here.
Note: The Adobe Sign form will NOT automatically route to AP for reimbursement. Once the completed PDF is sent to your email, you will then forward to AP to process your reimbursement. For Sponsored Projects (85xxx), your OSP Analyst will route the final approved form to AP for reimbursement.
** all eSignature forms have changed to Adobe Sign