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CSUSM Corporation COVID-19 Information

As more information becomes available, we will continue to update this page. 

Additional Staff Resources and FAQs 

CSUSM Incident Response Status 

The CSUSM Incident Response website also offers resources, helpful links, Campus Communications and information from the Chancellors Office. 

Frequently Asked Questions

CORONAVIRUS (COVID-19) CAMPUS INFORMATION


HUMAN RESOURCES AND PAYROLL


SPONSORED PROJECTS


LABORATORY RESEARCH

  • If I am actively conducting research on campus, what should I do now?

    If you plan to continue working in CSUSM campus laboratory spaces next week, you must follow standard departmental and campus safety policies and procedures for laboratory research. PIs and CSUSM Corporation or CSUSM employees may continue work in laboratories through Thursday, March 19. Unless you are notified otherwise, laboratory research must cease starting Friday, March 20. There may be very limited exceptions, based on very specific research commitments that absolutely cannot be done in any other way. Prior approval for such a limited exception must be obtained from your dean, who will work with the interim provost, prior to any work occurring on campus from March 20 onward. 

PURCHASES AND PROCUREMENT

  • COVID-related purchases

    Procard Purchases – COVID-related activity – as we prepare monthly procard reconciliations, please remember to code all COVID-related items to the Class Code: 25601 – Emergency Ops Ctr Coronavirus.  

      • Please forward receipts, AVP/Dean preapproval, & other supporting documentation to…
        • Jon Epes (jepes@csusm.edu) for all Foundation & Campus purchases
        • Janine Prior (jprior@csusm.edu) for CSUSM Corporation purchases
        • If you only have hardcopy & have no scanning capability, please at least forward the electronic support you do have.
        • Please reference “COVID Procard” in the subject line of the email.  Please also reference in the email the procard user & chart-field being used (dept, fund, account)
  • Essential Purchases

    Essential purchases only –  to help us maintain warehouse capacity and to support our reduced on-site logistics staff, please refrain from any purchases that are not directly required for our continued operations during this alternative mode of work.

    Purchase Request for Approval (RFA) Update 

    The Purchase Request for Approval (RFA) has moved to Adobe Sign!  The process is still the same, but the mechanism for completing an RFA has changed.  Adobe Sign RFA is available now and we will accept either version between today and May 1, 2020. Does not apply to purchases on 85xxx projects.

    Friendly reminders:

    • All purchases over $10,000 must be approved by the Division Vice President.
    • All purchases over $50,000 must be approved by the CFO, Neal Hoss (nhoss@csusm.edu).
    • All FAS purchases over $50,000 must be approved by Sarah Villarreal (svillarr@csusm.edu).

    The form can be found at CSUSM's Procurement & Contracts’ website here.

    Got questions? Please email jtemnick@csusm.edu 

  • Deliveries and Mailings

    Deliveries & mailings during telecommuting period –  in continued support of the social distancing effort, we are temporarily permitting essential purchases to be delivered directly to the recipient’s remote work location.

      • Mailing-out essential work items directly from employee remote work location will also be permitted.  Postage may be purchased with procard or reimbursed through direct pay.
      • If you expect to have a high-volume of out-going essential work mail, please contact Barbara Sainz (bsainz@csusm.edu) about temporarily setting up a Click-N-Ship account for your business function.

STUDENT HOUSING

  • Will Student Housing still be open?

    CSUSM Corporation remains committed to support students who will continue living in student housing. At this time, both housing communities will be open and fully staffed for those choosing to remain on campus. For more information about student housing during this time, please visit our Housing FAQs.

TRAVEL


FISCAL AUTHORITY APPROVALS

  • How should I obtain Fiscal Authority Approvals?

    As the University transitions to remote work, it has been determined that fiscal authority approvals may be made via email confirmation for various payment requests, e.g. direct pays, travel claims, etc. If there is a need to have more than one signature approval, please route the email appropriately so that all approvals are contained within the email.


BOOKSTORE INFORMATION


Updated 4/17/2020 @ 11:00pm

Message from CSUSM Corporation

Due to the statewide order to stay at home (Executive Order N-33-20), many offices on campus are currently working remotely to ensure continuity of services, including CSUSM Corporation. If you need to reach CSUSM Corporation, please contact corp@csusm.edu and your query will be forwarded to the appropriate party. If you know who you need to reach, please refer to our Directory to find their email address.