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News and Updates

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Regarding Government Shutdown

January 29th, 2019

As many of you are aware, a continuing resolution was signed by the President on January 25th, which keeps the government operating through February 15th.  OSP will continue to provide updates as we receive them. Please feel free to contact your SPA should you have any questions.

January 23, 2019

The Office of Sponsored Projects (OSP) is closely monitoring the Government Shutdown. While parts of the federal government (such as DHHS) are fully funded for the entire Fiscal Year ’19, other agencies are not.

Information in this guidance applies only to those agencies affected by the partial shutdown, NIH for example, should not be affected.

We will keep you posted as we learn more.

Billing Uploads

January 23, 2019

In an effort to align existing processes related to approving expenses that post to sponsored projects, going forward, review and approval by the PI and OSP will be required prior to submitting any financial transfer requests (FTR), billing requests, and salary adjustments resulting in a bill to CSUSM Corporation. Submitting any of these requests to accounting without the proper approvals may cause delays.  Please plan accordingly and remember that accounting deadlines remain unchanged. Contact your Sponsored Project Analyst (SPA) with any questions.

CSUSM Corporation ProCard Updates

January 23, 2019

Beginning in January, 2019, ProCard reconciliation packets for Corporation ProCards will need to be submitted using the CSUSM Corporation ProCard Reconciliation Form.  This will begin with the late January 2019 reconciliation (for purchases made after December 26, 2018).

Please be aware, this form is different than the Stateside Reconciliation Form found on CSUSM’s Procurement website. 

  • Effective January 1, 2019, you may not use a Corporation ProCard to make purchases against a non-Corporation (SMURS) chartfield string.  If you need a ProCard for making stateside and/or Foundation purchases, please visit the CSUSM Procurement site to request a stateside card.
  • The CSUSM Corporation ProCard Manual has been updated. Please take some time to review this update as all cardholders are required to ensure they have read and understand the current ProCard Manual; the Manual can be found at the CSUSM Corporation’s ProCard web page

New Scholarship Form

Scholarship payments to students using sponsored project funds now require the review/approval by OSP using a Scholarship Request Form. The information required on the form is essentially the same information that is currently being provided. The change to note is the review/approval by OSP before routing to Financial Aid for processing. Once OSP approves the request, we will, as courtesy, forward the request to Financial Aid who will then process the disbursement. 

 

PLEASE NOTE:  The announcement recently made through PCBO about a change in single transaction and monthly spend limits does not apply to Corporation cardholders.  There were no changes made in this regard for the Corporation ProCard program.