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Sign Out Procedures

Human Resources and Equal Opportunity


Non-Returning: Faculty / Graduate Assistants / Teaching Associates

All faculty/teaching employees who will not be returning for  the following semester must complete the “Payroll Clearance Process”. If you are not returning next semester, please notify the administrative support staff in your department immediately. They, in turn, will input a notice in the Employee Status Page (ESP) to start the exit process. The clearing departments use the ESP system to alert Human Resources of any outstanding items that need to be returned or, if none, they clear their section in the exiting employee’s ESP record.

Exiting employees are responsible for returning all state issued items.

Item Return To
Keys/Access Cards Facility Services
Library Materials Library
Long Term Parking Sticker Parking Services
Department Issued Property Hiring Department
CSUSM Photo I.D. HREO (your last stop)

Once the employee has been cleared in all areas, the final form is printed and must be signed and dated by the employee. This is done after the end of the semester but prior to receiving the final pay check.


Contact HREO at (760) 750-4418 for assistance.

Human Resources and Equal Opportunity
Cal State San Marcos
333 S. Twin Oaks Valley Rd
San Marcos, CA 92096-0001