
Accounts Payable Updates
Effective 2/1/2022, any changes to policy, procedures, or processes to Direct Pay, Hospitality, or ProCard will be incorporated into the existing guidelines and manuals. Updates can be found in the table below.
Name | Update | Date Revised |
---|---|---|
Hospitality Guidelines |
Page 12: Approvals and Supporting Documentation: Updated PAT member hospitality approvals
guidelines; updated language in Hospitality Approvals matrix to read: "Level II Approving
Authority over $500." |
2023-07-25 |
Hospitality Guidelines | Page 6, Footnote 2. The following sentence was added to the end of the footnote. Monetary awards paid to employees or student assistants must be made through Payroll. | 2022-06-15 |
Direct Pay | Updates to Purchasing Categories and Account Codes Table:
|
2022-06-15 |
ProCard Manual | Page 8, Section 9, Purchase Type Registration was removed from the matrix. | 2023-06-09 |
Hospitality Guidelines | Page 20, FAQ 19, updated Page 21, FAQs 20 through 22, added. |
2023-03-16 |
ProCard Manual | Page 6, Section 8, first paragraph under the Prohibited column, removed the word 'Fees.' Page 7, Section 8, under Strongly Recommended, added the following bulleted items: Advertising*, Printing*, Supplies*. Changed *Gift Cards to **Gift Cards and added the additional note, **Method of payment must be ProCard. Page 9, Section 9, under the Restricted Type column for Hospitality & Catering, added additional text ...or have a pre-approval for the exception. Page 9, Section 9, under the Exception/Pre-Approval Requirement column for Hospitality & Catering, added additional text ...or have a pre-approval for the exception. |
2023-03-16 |
ProCard Manual | Page 5, Purchase Limits. Updated the table to include a link for submitting the Temporary
ProCard Limit Increase Form instead of emailing Corporation. Page 7, Restricted and Prohibited Purchases, Recommendations - Other Updated the 'Other' category to add more clarification for instructions. Page 15, Appendix A: FAQs, FAQ 1 (Question) removed email address. Page 16, Appendix A: FAQs, FAQ 13 (Answer) Provided email addresses for State, Foundation, and Corporation ProCards. |
2023-03-16 |
Hospitality Guidelines | Page 18, Appendix A, FAQs, FAQ 16 (Question), updated language changing sashes to
stoles/sashes. Page 19, Appendix A, FAQs, FAQ 19 (Answer), added two additional paragraphs clarifying the purchase of Regalia. |
2023-03-15 |
ProCard Manual | Page 2, Cardholder. Added additional bullets:
Pages 6 and 7, Restricted and Prohibited Purchases, Recommendations. This section has been expanded and replaced with a table covering restricted and prohibited purchases in detail. The table also includes a new section, Recommendations, detailing items that must be paid for by ProCard, and Additional Documents that must be included in the Monthly Reconciliation Submission. Page 13, Legal Reference and Authority. Paragraph has been replaced with new policy information.Page 14, Helpful Resources. The list has been split into two sections: ProCard Resources and Additional Resources. Page 15, 16, Appendix A: FAQs is new. |
2023-03-06 |
Hospitality Guidelines | Page 3, added definitions for Student Athletes; Spouses, Significant Others, Domestic
Partners. Page 5, Item 3) Allowable Expenditures and Funding Sources renamed to 3) General Expense Matrix to match the Hospitality Website. Page 12, updated Hospitality Approvals and Supporting Documentation table. Page 17, renamed Hospitality Matrix to General Expense Matrix and updated link. |
2023-03-01 |
Hospitality Guidelines | General Expense Matrix updated to reflect new Expenditures/Occasions categories, new account codes, 'Changes' column added, and unnecessary categories removed. | 2023-02-23 |
Direct Pay | Updates to Purchasing Categories and Account Codes Table:
|
2023-02-07 |
Hospitality Form | All pages revised to meet end-user requests and streamline processing of form. | 2023-01-18 |
After-the-Fact Form | Page 1, Hospitality removed from After-the-Fact Form. | 2023-01-17 |
After-the-Fact Form Instructions | Page 1, Hospitality removed from After-the-Fact Instructions. | 2023-01-17 |
Hospitality Guidelines | Pages 16 and 17. Added FAQs 13 through 19. | 2022-11-03 |
ProCard Manual | Page 6, updated link to direct user to correct Adobe Sign workflow (from Procurement to AP). | 2022-09-21 |
Hospitality Guidelines | Page 12, removed Instructional and Information Technology Services from Hospitality Matrix for Approvals. | 2022-08-15 |
Hospitality Guidelines | Pages 6, 8, and 15. The hospitality per person rate for breakfast has been increased to $35. | 2022-08-03 |
Hospitality Guidelines | Page 5, annotation "6" added to meals and light refreshments. | 2022-02-07 |