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Distribution of Indirect Costs

Allocation of Indirect Costs - Provost's Model

Acronyms:

  • IDC – Indirect Costs
  • AAPO – Academic Affairs, Provost’s Office
  • OGSR – Office of Graduate Studies and Research
  • PI – Principal Investigator

Background:

According to the current CSUSM Corporation Policy on the Allocation of Facilities and Administrative Costs (Indirect Costs), IDCs resulting from grants and contracts (henceforth referred to as grants) to the university are distributed in two allocations, the first is to CSUSM Corporation (the Sponsored Projects Administration costs), and the second according to a model determined by the Provost (as designated by the President). This model details the current method by which the Provost’s allocation is made.

Provost's Model:

In accordance with the current CSUSM Corporation policy, the amount of IDC funds available for distribution in Academic Affairs is the total amount of IDC funds, minus the CSUSM Corporation Sponsored Projects Administration costs. The CSUSM Corporation Sponsored Projects Administration costs are a certain percentage of the total IDCs. The percentage funded IDC on some grants meets or exceeds the CSUSM Corporation percentage, and these are regarded as “excess IDC” grants. Where the IDC percentage is less than the CSUSM Corporation percentage, these are regarded as “loss IDC” grants.

A.  Excess IDC Grants

  1. Institutional Grants (Grants secured at College Dean’s Level, or the Provost’s Level, or by Centers/Institutes, or by other Units outside of Academic Affairs)
    The distribution will be as follows: 40% to the Unit, 40% to OGSR, and 20% to AAPO.
  2. Grants secured by individual PIs (or groups of PIs)
    The distribution will be as follows: 10% to the PI, 10% to the PI’s home Department, 35% to OGSR, 30% to the College, and 15% to AAPO. (Where there is more than one PI, the split among the PIs, departments, and colleges, will be determined by negotiation among the relevant parties at the time of grant submission.)

B.  Loss IDC grants where the percentage IDC is 8 percent or more

  1. Institutional Grants
    OGSR will encumber 70% of the cost, and AAPO will encumber 30%.
  2. Grants secured by individual PIs (or groups of PIs)
    OGSR will encumber the total cost.

C.  Loss IDC grants where the percentage IDC is less than 8%

  1. Institutional Grants other than at the College level
    OGSR will encumber 70% of the cost, and AAPO will encumber 30%.
  2. The College will encumber the total cost.

Further Agreements:

The PI will have the option to propose to the funding agency assigned-­‐time courses at a rate equal to the average of the standard university replacement rate and the actual full faculty salary rate, or at full faculty salary rate.

For grants in which course assigned time is proposed at full faculty salary rate, the Provost agrees to match one assigned-­‐time 3-­‐unit course for each four assigned-­‐time 3-­‐unit courses received.

This policy applies only to new grants or grant renewals. Continuing grants are subject to the policy in place at the time of the award.