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Early Exit Program

As part of a strategic plan to create opportunities for organizational adjustments to meet future needs, CSUSM has implemented an Early Exit Program (EEP), which is intended to encourage employees to voluntarily separate or retire from the University no earlier than December 15, 2021 and no later than December 31, 2021 and thus receive a severance package. This program is not generated by, nor does the University anticipate, implementing layoffs in connection with the program. This is a one-time, non-precedent setting program. 

Program Overview

Employees who voluntarily separate or retire from the University as part of the Early Exit Program will be offered severance pay in accordance with the CSUSM EEP Terms and Conditions.

In exchange for voluntarily separating and executing separation agreements, which include a general release of all claims, employees will be paid six months' salary or a minimum of $35,000 (whichever is higher) up to a maximum cap of $90,000. A maximum of 3 weeks (i.e., 15 workdays) of accrued vacation may be used prior to the separation date.

  • Who is eligible?
    Employees must meet all of the criteria listed below:
    • Employee Status: As of June 1, 2021, an employee must be a current CSUSM state-side non-faculty employee in a permanent position OR in a Management Personnel Plan ("MPP") OR a full-time lecturer with a 3-year appointment, OR a lecturer with a 3-year appointment who has a minimum of ten (10) consecutive years at CSUSM and in the Spring of 2021 semester was appointed with a 0.8-0.99 time base  in a single department.
    • CalPERS Service Retirement Eligibility: Employees must be CalPERS service retirement eligible as of the date of their separation.
    • Years of Service: As of the date of their separation, employees must have at least 5 years of consecutive CSUSM service, excluding student employment. Lecturers with a 3-year appointment who were appointed with a 0.8-0.99 time base in a single department in the Spring 2021 semester must have ten 10 years of consecutive CSUSM service.

     

    Current employees who have established a retirement date but have not yet retired are eligible, provided they comply with all Terms and Conditions of the Early Exit Program.

    Faculty with FERP applications pending may withdraw their FERP application in order to participate. Participation in FERP and EEP is mutually exclusive.

  • Who is not eligible?
    • Non-faculty temporary employees
    • Other faculty temporary employees
    • Probationary employees
    • Faculty employees who are currently in FERP
    • Retired annuitants
  • Application Period

    The application period opens at 8:00 a.m. on June 1, 2021 and will end no later than 11:59 p.m. on June 15, 2021.

    Completed applications will be processed on a first come, first served basis. The date and time that the employee submits the completed application to their appropriate administrator is tracked in AdobeSign and will be used to determine the order in which applications are submitted.

  • When would I need to resign or retire?

    A separation date must be no earlier than December 15, 2021 and no later than December 31, 2021. 

    A maximum of three weeks (i.e., 15 workdays) of accrued vacation may be used prior to the separation date.

    In participating in the program, employees acknowledge that their resignation is voluntary and permanent and will be irrevocable as of the date of the execution of the first separation agreement and release. Further, the employee will be required to waive any right they may have under any applicable law, regulation, collective bargaining agreement, or policy to revoke or rescind the employee's resignation.

  • Application Process

    The 2021 EEP Application Form must be filled out completely and signed via AdobeSign by both the employee and the employee's appropriate administrator. The date and time that the employee submits the completed application to their appropriate administrator is tracked in AdobeSign and will be used to determine the order in which applications are submitted.

    The separation date must be no earlier than December 15, 2021 and no later than December 31, 2021. If the employee intends to retire, it is highly recommended that the employee contacts CalPERS as retirement processing may take up to 4 months. It is the employee's responsibility to collect all pertinent information prior to submitting the application. Employees needing assistance with the application or process may contact the Office of Human Resources at earlyexit@csusm.edu

    There is no guarantee that an application will be processed before termination of the EEP. Termination of the EEP may occur at any time at management's discretion, including by not limited to expenditure of funds allocated to the program.

  • Application Approval Timeline
    1. HR will review each timely submitted EEP application to confirm the employee's eligibilty to participate based on the CSUSM EEP Terms and Conditions.
    2. HR will notify the employee and their appropriate administrator of the conditional approval by e-mail and send the employee the first separation agreement ("First Separation Agreement and Release") and Voluntary Resignation Letter via AdobeSign.
    3. The employee will have 14 calendar days from the date the employee receives notice of conditional approval to return the fully executed first separation agreement, including a voluntary resignation letter, to HR via AdobeSign. The employee acknowledges that their resignation is voluntary and permanent and will be irrevocable as of the date of execution of the first separation agreement. Failure to return the fully executed first separation agreement and signed voluntary resignation letter to HR via AdobeSign within this specified time period will result in the University rescinding the conditional approval of the employee's application to participate in the EEP.
    4. HR will acknowledge receipt of the first separation agreement and release and accept the voluntary resignation letter. 
    5. The initial payment of $10,000 will be issued within 30 days of HR acknowledgement of the completed first separation agreement and voluntary resignation letter.
    6. HR will send the final separation agreement ("Final Separation Agreement and Release") at least 14 calendar days before the employee's final date of employment. Participating employees must sign the fully executed final separation agreement no later than the employee's final day of employment. Failure to timely return a fully executed final separation agreement will result in the employee not being eligible for the remaining severance payment and being responsible to fully repay the $10,000 initial payment in accordance with the CSUSM EEP Terms and Conditions.
    7. The remainder of the severance package shall be paid in a lump sum within 30 calendar days after the separation date, as indicated on the first separation agreement and final separation agreement.
  • Severance Payments

    The severance package will be divided into two (2) parts. Employees will receive $10,000 of the calculated severance package (a signing bonus) in exchange for signing the first separation agreement ("First Separation Agreement and Release"), which shall include a signed letter of voluntary resignation as explained above, within thirty (30) calendar days of receipt of the fully executed first separation agreement.

    Employees will receive the remainder of the calculated severance package within thirty (30) calendar days of receipt of the fully executed final separation agreement ("Final Separation Agreement and Release").

    NOTE: The severance package is taxable income and is to be paid through the State Payroll System. This income is not considered compensation earnable for purposes of calculating CalPERS retirement benefits. Moreover, the severance pay cannot be deferred to the following tax year nor into a defined contribution plan, defied benefit plan, brokerage account, or an annuity of any kind.

  • How is the severance package calculated?

    In exchange for voluntarily separating and executing separation agreements, employees will be paid six months' salary or a minimum of $35,000 (whichever is higher) up to a maximum of $90,000.

    Severance is calculated using an employee's monthly base salary (prorated for employees appointed less than full time) at the time of separation.

  • Program Limitations
    • Submission of an application is not an entitlement and does not guarantee participation in the program. All provisions of the program are subject to change at the discretion of management.
    • Applications will be processed on a first come, first served basis in the order in which the employee signs and submits the EEP application. Incomplete applications will be sent back to employee and will not be considered.
    • Termination of the program may occur at any time at management's discretion, including but not limited to expenditure of funds allocated to the program.

Need Assistance?

If you are having technical issues accessing the form, please contact the AdobeSign team: esign@csusm.edu.

If you have questions about how to complete the application, please contact Human Resources: earlyexit@csusm.edu

Other Resources

 
CSUSM Benefits Office Questions regarding the EEP, benefits, general retirement

hrbenefits@csusm.edu

(760) 750-4418

CalPERS Retirement eligibility

www.calpers.ca.gov

(888) 225-7377

Fidelity 403(b) Supplemental Retirement Program

Fidelity NetBenefits

(877) 278-3699

Savings Plus 457(b) and 401(k) Supplemental Retirement Program

SavingsPlus by Nationwide

(855) 616-4776

Social Security Administration Social Security questions and application process

SSA for Retirement

1-800-772-1213

Medicare Federal health insurance for retirees

Medicare

1-800-633-4227

Empathia Employee Assistance Program

MyLifeMatters

password: cougars

1-800-367-7474