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ePAN

The Office of Human Resources has been working with IITS on rolling out the electronic PAN via OnBase Unity Client to the campus. After receiving in-person training from an OHR representative, users will be able to start submitting ePANs. Any questions related to the content of the ePAN should be directed to your HR Analyst. Please click here to find out who your HR Analyst is. Any questions related to the functions of ePAN and/or OnBase should be directed to Rebecca Keenan at rkeenan@csusm.edu or ext. 4429.

Resources: 

ePAN Manual - Please refer to this manual for general questions or inquiries on how to navigate and use the ePAN feature of OnBase.

ePAN PowerPoint Presentation - A brief overview and cross-comparison of the paper and electronic PAN process.

ePAN Position Number List - As a submitter of ePANs, you will need to know the 8-digit position number associated with the ePAN you are creating. An easy way to obtain this information is by going through the following steps:

  • Log into myCSUSM
  • Click on "Main Menu" → "CSUSM HR Custom" → "CSUSM HR Administer Workforce" → "Position Detail by Department"
  • Enter a Run Control ID if prompted. If you do not know one, click the "Search" button to see if you have any preexisting Run Control IDs. If nothing shows up, you will need to create a new Run Control ID by clicking on the "Add A New Value" tab.
  • Enter the Department ID
  • Enter the effective date of the information you will want to see (we recommend you use the current day you are accessing this information)
    • Example: Today is May 11, 2017. Enter "1234" for the Department ID, and use "May 11, 2017" as the effective date.
  • To run the report, click "Run" → "Okay" → "Process Monitor"
  • Click the "Refresh" button until the "Run Status" column says "Success", and the "Distribution Status" column says "Posted"
  • Click on "Details", "View Log/Trace", and then select the file type that ends in a ".PDF"

NOTE: If you are unable to access the page "Position Detail by Department", please contact Rebecca Keenan at rkeenan@csusm.edu or ext. 4429.

2017 - 2018 Student Employee Employment Dates - These dates are provided each year to ensure students are employed in appropriate classifications meeting the FICA exemption requirement, and to assist departments with establishing accurate and timely appointments for student employees. As a reminder, always use the date your employee physically begins working as the effective date on the ePAN.

UC Student - Union Agreement FAQ - UAW 2865 is the union representing 12,000 Academic Student Employees – Tutors, Readers, and Teaching Assistants – at the nine teaching campuses of the University of California. The union negotiates a collective bargaining agreement (contract) that sets out the pay and benefits and the rights and protections of every Academic Student Employee (ASE) that works at UC. This document hightlights frequently asked questions regarding the UAW agreement as of May 4, 2017.