PAT has approved the voluntary implementation of a summer 9/80 work schedule for CSUSM staff and MPP employees. Managers may offer this alternate work schedule to their staff and MPP employees as long as it does not adversely impact operational effectiveness of the department.
There are two effective dates for managers and employees to consider when choosing a Summer 9/80 work schedule:
Option 1 May 30, 2022 through August 5, 2022
Option 2 June 6, 2022 through August 12, 2022
Departments with multiple employees participating in the Summer 9/80 may want to consider approving Option 1 for one employee and Option 2 for another employee. Utilizing multiple options will ensure office coverage on alternating Fridays.
A regular work week is considered to be Monday through Friday. For a 9/80 work schedule, the work week period begins at the midpoint of the bi-weekly 8-hour day. Employees work nine (9) hours per day on four (4) consecutive days during each calendar week and an additional eight (8) hour shift on the alternating fifth (5) consecutive day every other week during a fourteen (14) consecutive day period of time. The summer 9/80 work schedule provides for alternating Fridays off.
If an employee is assigned to an alternate work schedule and a holiday is observed on a non-workday, the employee remains entitled to the holiday observance if they are in pay status on the day the holiday is officially observed. The number of paid hours for the holiday observance is typically equal to the employee’s normal workday. Employees who choose Option 1, May 30, 2022, through August 5, 2022, will observe 9-hour holidays on Memorial Day (May 30, 2022) and Independence Day (July 4, 2022). Employees who choose Option 2, June 6, 2022, through August 12, 2022, will observe a 9-hour holiday on Independence Day (July 4, 2022).
Employees who would like to participate in the summer 9/80 work schedule must complete the appropriate 9/80 Work Schedule Request Form, and include their appropriate administrator in the workflow. The appropriate administrator should consider the operational needs of the department when making a determination to approve or deny the employee’s request.
MPPs and staff, please review the completed form for accuracy before submitting. It is necessary to accurately document your new regularly scheduled hours to work, as Adobe Workflow does not allow changes once completed. Our Summer 9/80 Work Schedule Timetable can assist with creating a proper work schedule dependent on the desired lunch period.
Approved forms are due to HR by May 13, 2022.
Applying for a 9/80 Schedule
- 9/80 Work Schedule Request Form
- For Exempt employees, please select: FA-Human_Resources(HR)-Summer_9-80(Exempt)Request_Form
- For Non-Exempt employees please select: FA-Human_Resources(HR)-Summer_9-80(Non-Exempt)Request_Form
- All employees are required to update the Files section of the workflow by adding their name (see highlighted section below):
- Summer 2022 9/80 Schedule Options
- Summer 9/80 Work Schedule Timetable (helpful tool for ensuring accuracy on the request form)
- Requesting a 9/80 Schedule
Staff and MPPs requesting a summer 9/80 Work Schedule must submit 9/80 Work Schedule Request Form and include their appropriate administrator. The completed request form will route to the Office of Human Resources.
Please ensure you select the correct request form dependent on your position as an exempt or non-exempt employee.
For Exempt employees, please select: FA-Human_Resources(HR)-Summer_9-80(Exempt)Request_Form
For Non-Exempt employees please select: FA-Human_Resources(HR)-Summer_9-80(Non-Exempt)Request_Form
All employees are required to update the Files section of the workflow by adding their name (see highlighted section below):
Refer to the Summer 9/80 Work Schedule Timetable to accurately select a start and end time based on the length of your desired lunch (either 30 minutes or an hour). The timetable is an essential instrument for the submission accuracy.
Approved forms are due to HR by May 13, 2022.
- Summer 9/80 Work Schedule Timetable
Please refer to the Summer 9/80 Work Schedule Timetable to complete your request form. The timetable will allow employees to create an appropriate work schedule dependent on the length of their lunch, ensuring accuracy. Employees must select from a half-hour or hour lunch.
- Excess/Minus Hours for Non-Exempt Employees
Under the State pay plan, salaries are paid to employees for either 21 days (168 hours) or 22 days (176 hours) depending on the number of days in a pay period. This is based on a standard work schedule of Monday – Friday, 8 hours per day. If an employee works an alternate work schedule (i.e., 9/80) a fluctuation in hours occurs.
Excess Hours – Additional hours an employee works that exceed the standard 168 or 176 hours in a pay period.
Negative or Deficit Hours – Hours not worked - when an employee works less than the standard 168 or 176 hours in a pay period.
Non-exempt employees who participate in the summer 9/80 work schedule will use excess hours to offset any deficit hour balances. If a deficit balance does not exist, employees will be compensated for any hours worked in excess of the standard hours in a pay period.
Both Summer 9/80 Work Schedule options list the excess/minus hours for each month for that schedule.
Please contact Human Resoucres via email at firstname.lastname@example.org with any questions you may have regarding this form.