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eWPAF Container Creation Process for Lecturers

Note: eWPAF containers for lecturers, supervisors, and lecturers whose primary duties are not teaching are located in Community.

Process:

  1. At least five weeks prior to when the WPAFs are due, the designated Dean’s Office Staff (DOS) will send to IDS (cchelp@csusm.edu) an Excel sheet of eWPAF containers to be created for that term. See DOS Template below.
    • There should be separate sheets for lecturers, supervisors, and lecturers whose primary duties are not teaching.
    • In Fall, the lecturers sheet should include those on fall one-semester appointments, those with full-time one-year appointments, those eligible for an initial three-year appointment, and those in year three of a three-year appointment.
    • In Spring, the lecturers sheet should include those on spring one-semester appointments and those on part-time one-year appointments.
  1. IDS will batch create containers, bulk enroll owners, and notify the DOS of completion within 2 business days.
  2. DOS will then notify faculty members that eWPAF containers are available in Community.
  3. DOS will remove faculty member’s role and add reviewers to each eWPAF container at the appropriate date.
  4. DOS member will remove reviewers and re-add the faculty member’s role when the review period has ended.

Notes:

  • eWPAF container creation will be included in the official timetable for periodic evaluation of lecturers each academic year (beginning AY 19/20)
  • eWPAF containers will not be individually created prior to the bulk creation process. Faculty wishing to get a head start can collect materials into folders on their computer or in cloud storage for later upload to their eWPAF container.
  • If it is less than five weeks until the due date and the faculty member does not see their container, they should contact their DOS.
    • If the list has not yet been sent to IDS, DOS will send the list.
    • If the list has already been sent to IDS and the faculty member was not on the list, or there is a problem, DOS will contact IDS to resolve.
  • If the faculty member does not see a past eWPAF container, they should contact their DOS to restore their access.
  • The Dean’s Office will alert IDS when a new DOS is designated.

DOS Template:

Faculty first name

Faculty last name

Faculty CSUSM email address

Container name*

 

 

 

 

*Container name examples:

  • One semester appointment: “Doe, John AY 17/18 Fall”
  • One-year appointment: “Doe, John AY 17/18”
  • Three-year appointment: “Doe, John AY 15/16 – AY 17/18”

Note: If the faculty member teaches in more than one college, please indicate the college or specific department in the container name. For example, “PYSC Doe, John AY 17/18” or “Doe, John AY 17/18 PYSC”