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Call for Proposals

CALM Your AY 19/20 Course(s)

Accepting proposals for winter intersession and spring 2020 until December 16.  Late proposals may be accepted based on available funding.

All instructors are invited to apply. You can apply to reduce the textbook costs in:

  • a course you have previously taught
  • a course you are teaching for the first time
  • a newly approved course
  • a course taught by multiple instructors


  1. You must reduce the cost of course materials by replacing some or all of your current texts with free or Open Educational Resources (OER)
  2. While these options can be part of your solution, it is not sufficient to:  assign an earlier edition or different format of the same text, inform students of online sources, used, lower cost rentals or ebooks, or replace textbooks with your personal course content . 
    Locate OER and other free materials.
  3. The total student savings must be at least $1,000 per course section.
      1. To calculate this, use the difference between the total cost of course materials from previous term and total cost of course materials in adopting term x number of students in current term.
      2. If it is the first time you are teaching this course, calculate the cost savings by comparing the cost of the proposed solution to an average of 3 texts commonly assigned for this course.
      3. If your CALM solution includes replacing your current text with a lower cost text, calculate the cost savings by comparing the cost using the same formats (hardcover vs. hardcover or ebook vs. ebook).
  4. If customized books are part of your solution, they must be available in at least two formats: new, rental or used. The campus bookstore does not buy back loose-leaf custom books, so contact them to ensure your proposed solution can meet this requirement.

Submitting Your Proposal

There is no way to save a partially completed form, so be sure you have steps 2 and 3 completed before starting the online application form.

  1. Review the proposal requirements, award levels, deliverables and expectations described on this page.
  2. Review the REQUESTED INFORMATION. You'll need this information to fill out the online application form.
  3. Download the PROJECTED SAVINGS document and complete it. You'll need to submit this with your application form.
  4. Fill out the ONLINE APPLICATION FORM with the information you collected in step 2 and upload your PROJECTED SAVINGS document.


If you'd like more information, help getting started on a proposal, or assistance with the application documents/process. email us at; You can also find examples of previously funded CALM projects on the Faculty Heroes pages of this site.


Award Levels

Note:  Where three or more faculty are working to reduce textbook costs for the same course, proposals will be considered only within the Tier 3 methodology.

Tier 1 - Project achieves 30-70% savings: Award of $500.

Tier 2 - Project achieves savings greater than 70% : Award of $1,000.

Tier 3 - Project is scalable, locates free or low-cost  material for multiple instructors or department-wide adoptions and saves at least 30%  for each included course section.  Please contact us to discuss this, or any idea that does not fit within the requirements or levels above.  Immediate access programs are eligible for Tier 3 funding.

The CALM team will notify you of your expected award in your acceptance letter.

Selection Criteria

  • Quality and detail of application and its potential for meeting the requirements of the selected tier.
  • Priority will be given to proposals demonstrating the largest potential savings to students.

Award Requirements and Expectations

  1. Faculty will be required to meet with an Instructional Developer at least once.
  2. All adopted materials meet copyright requirements, are properly cited and are accessible by all students regardless of disability. Faculty are required to complete training in OER prior to selecting their alternate materials, ensuring copyright and accessibility. This training can be in person or online.
  3. A method of evaluating these alternative materials is selected, and included in your final project report.
  4. Ensure multiple formats are available for publisher’s materials.
  5. The materials are implemented in the course section(s).
  6. Submit your final report, including a brief description of your project for the CALM heroes webpage and your actual savings per section.

Payment of Award

All awards will be transferred as  professional development funds upon completion of the deliverables and expectations listed on this page.

The funds can be used according to the requirements of your college and department and can be carried over to future academic years.

What are Open Education Resources?

As defined in California Senate AB 798: “Open educational resources include, but are not limited to:
full courses, course materials, modules, textbooks, faculty-created content, streaming videos, tests, software, and any other tools, materials, or techniques used to support access to knowledge.”

These materials must be:

  1. FREE in the Public Domain
  2. Openly licensed educational materials(Creative Commons or GNU license) that can be used at no cost for teaching, learning, research, and other purposes.
  3. Materials that can be used under acceptable use and fair use policy.
  4. FREE to students - This includes websites you can link to, and Kellogg Library digital resources that are properly licensed AND all students in the course can access at the same time to use for the entire term of the course.

Find OER resources on the CALM website