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Moving Mediasite Presentations to Microsoft Stream

What it is

If there is material on the Mediasite server you would like to retain, it is often possible to migrate that to another media delivery service, like Microsoft Stream, which is part of the Office 365 suite of tools available to the campus community, or the ubiquitous YouTube.

The Process

The basic process will look like this:

  1. Find the presentation you would like to migrate and continue using.
  2. Determine what kind of recording it is. Mediasite was capable of recording the screen, audio, webcam, and presentation slides as separate items, and then combining them for delivery in a web page.
  3. The next step will depend on what kind of presentation you created:
    1. Screencast with audio or uploaded movies – move single mp4 file to MS Stream – go to Downloading from Mediasite section to use the Publish-to-Go method.
    2. Screencast with video, Slides with audio, or Slides with audio and webcam – go to section Creating VODCast Files for Downloading and Repurposing to export VODcast.
  4. Download resulting media to your local computer. Note that file size is proportional to the length of the presentations, so longer ones will be larger. This means they will take longer to download. This may create challenges both for your home bandwidth and your ability to store the files on your local computer.
  5. Import result into MS Stream (or YouTube).

Important Considerations

Materials shared using Microsoft Stream are only viewable by those in the CSUSM domain, i.e. those with a campus login. If you need to deliver to an audience outside of CSUSM, contact us at mps@csusm.edu for an alternative delivery method such as YouTube.

Determining What Kind of Presentation It Is

There are five basic kinds of Mediasite presentation:

  • Uploaded movies – these are video files you simply uploaded into Mediasite. These are the simplest to migrate, since there is just a single movie file to move over. Skip ahead to the section below entitled Uploading a Video-Only Presentation to MS Stream.

The other four types are recordings you created by recording yourself:

  • Screencast with audio
  • Screencast with video
  • Slides with audio
  • Slides with audio and webcam

For these proceed to the section Creating VODCast Files for Downloading and Repurposing.

Downloading From Mediasite

This method is to be used for video-only content WITHOUT slide content.

  1. Log into Mediasite (csusm.edu/mymediasite)
  2. Once you are logged into your MyMediasite portal, you will see a list of all of your presentations. Locate the one you wish to export.MyMediasite portal
  3. Click on the link next to the presentation thumbnail.Click on link
  4. This opens a window with information and settings for this video. Scroll down and locate the Download to Computer button on the right.Download button
  5. This will open the Download Presentation Content window.Download window
    1. Click on the Create Publish to Go You will see a message:
      Depending on the length of your presentation, Publish to Go may take some time. Don’t close your browser or turn off your computer. 

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Note: If you do not see the Create Publish to Go button, you may need to turn that option on for this recording. Publish to go windowTo do this:

  1. Click on Edit Details in the right side of the screenEdit details button
  2. Click on the Delivery tab just under the video windowDelivery tab
  3. Click on the Publish To Go button toward the bottom of the screen.
  4. Click on Save at the bottom right.
  5. Return to Step 4 above.

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  1. Click on Download Publish to Go. The file will begin downloading to your Downloads folder. Your browser will display the progress of the download – something like this:Download progress . Again, please be patient. Do not close the browser or shut off your computer. Depending on your internet connection, this may take a while. If your presentation is long, it may take even longer to download it, depending on the bandwidth available.
  2. If you requested captions for this video at some point, you may download them using the Download Captions

The result is a .zip file containing the components of your presentation.  Zip archive tab At the moment they exist only on your local computer. You may want to explore methods of backing up these and other important files to the cloud, such as OneDrive or Google Drive.

Playing the Archive Media Locally

This will allow you to check and make sure that the project has downloaded properly.

  1. Unzip the archive. This creates a folder with all of the presentation components. Usually this just requires double-clicking on the archive icon. Most modern computers come with software to unzip the archive.Zip folder contents
  2. Open the folder. It will contain many files and folders.
  3. Double-click on the html file to launch the presentation, which should now play in your default browser.

Creating VODCast Files for Downloading and Repurposing

If the presentation contains slide material, then you will need to have the Mediasite server generate a movie version.

  1. Click on the name of the movie you want to export. This opens the screen for that recording.
  2. Click on Edit Details in the right side of the screenEdit details button
  3. Click on the Delivery tab just under the video windowDelivery tab
  4. Click on the Vodcast button toward the bottomvodcast button
  5. Click where it says Select a Vodcast Project
  6. Click on HD Vodcast YouTubeHD Vodcast button
  7. Click on Save at the bottom of the screen.
  8. The Mediasite server must now render the video. This many take some time. To check the status return to the Delivery tab. While it is processing you will see this message.vodcast server message

Once the Mediasite server has finished making the movie, the Vodcast item will look like this:Vodcast URL

  1. To play the resulting video, copy and paste the URL into a browser.
  2. To download the video, click on the three vertical dots icon in the lower right corner and choose Download.

Uploading a Video-Only Presentation to MS Stream

This is for those video-only items downloaded using the Publish-to-Go method.

  1. The folder with all of the files associated with the downloaded presentation will be in your Downloads folder.
  2. Locate the .mp4 file you downloaded earlier. It will be in the Content folder.
  3. Log into MS Stream.
    1. Log into Microsoft Office using your campus credentials, you will see your most commonly used apps:
  4. Clicking on the All apps button (lower left corner) will reveal more applications.
  5. Click on Create and choose Upload Video.Create button
  6. Drag and drop the .mp4 file into the browser window.drag and drop window
  7. A progress bar will tell you how the upload is progressing. Fill in any necessary descriptive information and Save. Examples of descriptive info might be subject, date of recording, course designation, etc.Progress bar

The video has now been transferred to MS Stream. After some processing time, it will be available for sharing.

Uploading a Vodcast Video to Stream

  1. Locate the downloaded video.
  2. Log into MS Stream.
    1. Log into Microsoft Office using your campus credentials, you will see your most commonly used apps:
  3. Clicking on the All apps button (lower left corner) will reveal more applications.
  4. Click on Create and choose Upload Video.Create button
  5. Drag and drop the .mp4 file into the browser window.Drag and drop area
  6. A progress bar will tell you how the upload is progressing. Fill in any necessary descriptive information and Save. Examples of descriptive info might be subject, date of recording, course designation, etc.Progress bar

The video has now been transferred to MS Stream. After some processing time, it will be available for sharing.

Generating a Link from an MS Stream Video to Share

  1. Log into Microsoft Stream.
  2. Click on My Content at the top of the window and choose Videos. This will display a list of your videos.
  3. Click on the title of the video you want to share.
  4. Click on the Share button a little below the video window.
  5. Click on the Copy button to the right This copies the link into the clipboard for pasting into Cougar Course’s URL resource: https://www.csusm.edu/iits/services/ats/idesign/cougarcourses/guides/resources-urls/index.html.