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Moving Mediasite Presentations to Microsoft Stream

What it is 

If there is material on the Mediasite server you would like to retain, it is often possible to migrate that to another media delivery service, like Microsoft Stream, which is part of the Office 365 suite of tools available to the campus community. Note that repurposing Mediasite presentations may take longer than the original recordings playback times, so you we encourage you to evaluate the value of the preserved recordings and consider not repurposing them or taking this an opportunity to update and improve them by simply rerecording them in the Stream environment. 

The Process 

The basic process will look like this: 

  1. Find the presentations you would like to migrate and continue using. 
  2. Download them to your local computer. Note that file size is proportional to the length of the presentations, so longer ones will be larger. This means they will take longer to download. This may create challenges both for your home bandwidth and your ability to store the files on your local computer. 
  3. Examine the downloaded files to see what kind of presentation you recorded. Mediasite was capable of recording the screen, audio, webcam, and presentation slides as separate items, and then combining them for delivery in a web page. 
  4. The next step will depend on what kind of presentation you created: 
    1. Screencast with audio or uploaded movies – move single mp4 file to MS Stream. 
    2. Screencast with video play the presentation back in real-time while recording it with Camtasia. 
    3. Slides with audio play the presentation back in real-time while recording it with Camtasia. 
    4. Slides with audio and webcam - play the presentation back in real-time while recording it with Camtasia. 
  5. Export Camtasia project as mp4 video file. 
  6. Import result into MS Stream. 

 Important Considerations 

Migrating a Mediasite presentation with slides will require playing them back and rerecording them in real-time, i.e. a 60-minute presentation will take 60 minutes to rerecord. 

 Materials shared using Microsoft Stream are only viewable by those in the CSUSM domain, i.e. those with a campus login. If you need to deliver to an audience outside of CSUSM, contact us at mps@csusm.edu for an alternative delivery method such as YouTube. 

 Downloading From Mediasite 

  1. Log into Mediasite (www.csusm.edu/mymediasite) 
  2. Once you are logged into your MyMediasite portal, you will see a list of all of your presentations. Locate the one you wish to export. 
  3. Click on the link next to the presentation thumbnail.Mediasite presentation inteface
  4. This opens a window with information and settings for this video. Scroll down and locate the Download to Computer button on the right. download button
  5. This will open the Download Presentation Content window. Download presentation window
    1. Click on the Create Publish to Go button. You will see a message: Publish to go is working messageDepending on the length of your presentation, Publish to Go may take some time. Don’t close your browser or turn off your computer. When it finishes, it will say this instead: Download publish to go
    2. Click on Download Publish to Go. The file will begin downloading to your Downloads folder. Your browser will display the progress of the download – something like this:download progressAgain, please be patient. Do not close the browser or shut off your computer. Depending on your internet connection, this may take a while. If your presentation is long, it may take even longer to download it, depending on the bandwidth available.
    3. If you requested captions for this video at some point, you may download them using the Download Captions button.
    4. The result is a .zip file containing the components of your presentation.   zip file exampleAt the moment they exist only on your local computer. You may want to explore methods of backing up these and other important files to the cloud, such as OneDrive or Google Drive.

Playing the Archive Media Locally

This will allow you to check and make sure that the project has downloaded properly.

  1. Unzip the archive. This creates a folder with all of the presentation components. Usually this just requires double-clicking on the archive icon. Most modern computers come with software to unzip the archive.What's inside the p2g folder
  2. Open the folder. It will contain many files and folders.
  3. Double-click on the html file to launch the presentation, which should now play in your default browser.

Determining What Kind of Presentation It Is

There are five basic kinds of Mediasite presentation:

  • Uploaded movies – these are video files you simply uploaded into Mediasite. These are the simplest to migrate, since there is just a single movie file to move over. Skip ahead to the section below entitled Uploading a Video-Only Presentation to MS Stream.

The other four types are recordings you created by recording yourself:

  • Screencast with audio
  • Screencast with video
  • Slides with audio
  • Slides with audio and webcam 

For these proceed to the next section: Playing and Recording a Slide-based Presentation for Repurposing.

Playing and Recording a Slide-based Presentation for Repurposing

If you would like to retain a Mediasite presentation for use after Mediasite is no longer available, there are two routes:

  • If the presentation is video-only, i.e. containing no slides or other info, skip ahead to the next section Uploading a Video-Only Presentation to MS Stream.
  • If the presentation contains slide material, then it will need to played out and recorded from your screen in real-time.
  1. Have the presentation open and ready to play.
  2. Adjust the Mediasite display settings so that all media types are visible.
  3. Launch Camtasia and get it ready to record. When it launches you will see the setup window.Camtasia recording window
  4. You need to record two things – part of the screen and system audio. Turn those buttons on and turn the others off.
  5. Pop up the recording area menu on the left – the one that says Color LCD in my example - and choose Region. This will allow you to select the area of the screen to be recorded.Choose what to record
  6. Click and drag from the upper left to the lower right to draw a rectangle around the display area of the the presentation. Click on Ok at the bottom of the selected area. In this example you can see I have selected the display area in this Mediasite as I plays in a browser window, and that this selected area is reflected in the thumbnail in the Region at the bottom. See where it says 2482 x 1408 – that’s the size of the selected recording area in pixels.Camtasia recording example
  7. Click on Start Recording to start Camtasia recording.Start button
  8. Click to start the Mediasite presentation playing.Mediasite play button
  9. Allow the presentation to play to the point at which you would like to stop. A small menu at the top of the screen will allow you to either pause or stop recording.Pause or stop recording menu
  10. When you stop recording, Camtasia will open and you will see the video in the upper left.Recording thumbnail
  11. To output the finished document as an mp4 for uploading into Stream, click on the Export button in the upper right and choose Local File. Share menuThis opens a window:File saving window
  12. Decide what to call the file and where you would like to save it. Proceed to step 3 in the Uploading a Video-Only Presentation to MS Stream

Uploading a Video-Only Presentation to MS Stream

  1. The folder with all of the files associated with the downloaded presentation will be in your Downloads folder.
  2. Locate the .mp4 file. It is located in a folder called Content, along with many other files associated with the presentation. Long file nameIt will have a long and incomprehensible name and the file will probably be the largest one you see. You can rename it if you would like.
  3. Log into MS Stream.
    1. Log into Microsoft Office using your campus credentials, you will see your most commonly used apps:Office 365 apps
  4. Clicking on the All apps button will reveal more applications.All office 365 apps
  5. Your screen may look different, it depends on which apps are turned on for you. If Stream is turned on for you, you will see it in your list of apps, as you can see above.
  6. Click on Create and choose Upload Video.Upload video menu item
  7. Drag and drop the .mp4 file into the browser window.Drag and drop window
  8. A progress bar will tell you how the upload is progressing. Progress barFill in any necessary descriptive information and Save. Examples of descriptive info might be subject, date of recording, course designation, etc.

The video has now been transferred to MS Stream. After some processing time, it will be available for sharing.

Generating a Link from an MS Stream Video to Share

  1. Log into Microsoft Stream.
  2. Click on My Content at the top of the window and choose Videos. This will display a list of your videos.My Content menu
  3. Click on the title of the video you want to share.
  4. Click on the Share button a little below the video window.Share button
  5. Click on the Copy button to the right. Upload buttonThis copies the link into the clipboard for pasting into Cougar Course’s URL resource: https://www.csusm.edu/iits/services/ats/idesign/cougarcourses/guides/resources-urls/index.html.