Virtual Event Support

After a year of remote work, most of us are pretty comfortable with using Zoom for our meetings. But one of the effects of the pandemic has been to make in-person conferences and events all but impossible. We still need to do conferences and events. Media Production Services (MPS) has assisted many clients in creating successful virtual events over the past year, working in conjunction with other campus providers. Some virtual event services available:

• Virtual meetings and webinars via Zoom
• Video and audio production capabilities
• Live streaming for any size audience (YouTube)
• Recording and on-demand delivery after the event
• Mobile-friendly web page development
• Online surveys and registration
• Assistance with accessibility requirements

We have assisted with a wide variety of events across the campus community, from film festivals to student orientation, involving from dozens to thousands of participants. Get us involved in your event early - mps@csusm.edu.

• Here is a checklist for planning and executing virtual events yourself to help you get started: https://www.csusm.edu/iits/iitsforyou/zoom/meeting/index.html
• General help for Zoom: https://www.csusm.edu/iits/iitsforyou/zoom/index.html

Virtual Event Elements

A virtual event is built around content, attendee engagement, and data. Here are the elements that make up a virtual event:

• Event website - main place for registration, links, and information about your event.
• Event registration (e.g. Zoom, Qualtrics,Wufoo) - let's you know who's coming and creates a record of attendees for later follow up.
• Media content
  • Live presentation content
  • Recorded content - pre-recorded and played during the event.
• Adjustable interactivity
  • Interactive video conferencing - maximum engagement for smaller groups
  • Live, one-way audio/video - focused activity for large audiences
• Question and answer / Chat - help your audience engage and get the answers they are looking for.
• Live polling - get a feel for the room.
• Breakout rooms - for smaller focused group participation.
• Feedback surveys - see what people thought and what we can do better next time.