Provost direct reports only: Domestic: 20 BUSINESS days prior to start date of travel.
ALL International: 40 CALENDAR days prior to start date of travel to countries with no high hazard warnings, 60 CALENDAR days prior to start date for travel to countries with high hazard warnings.
FISCAL YEAR END TRAVEL ACCRUALS:
Travel Pre-payments: Registration and travel costs should only be purchased and recorded in the current
fiscal year (before June 30) for travel that will occur after July 1, when the following
criteria are met:
Registration is required prior to June 30
There is an "early-bird" registration discount that is due before June 30
The travel includes air and hotel travel to take place in July (exception may be international
travel depending on time of travel). As much as possible, expense FY funds in the FY
received.
California State University has suspended all non-essential international and domestic
travel for all faculty, staff, students and its auxiliary organizations, through June
30, 2021. Please visit the Travel Office Website for guidelines on travel exceptions.
The University discourages incurring any travel related expenses prior to final approval
of travel (this will result in no-reimbursement if the authorization request is not
approved).
Reminders/Notes FOR APPROVED TRAVEL:
Provost Signature only needed on International travel and the Provost direct reports
(Dean's, etc.).
All students who are employed with CSUSM are treated like staff for travel purposes.
Students who are not employed with CSUSM, interview candidates, and special consultants
do not need a Travel Authorization Form.
LATE travel authorization submissions, include memo explaining why - Include when submitted outside normal processing time above **rare and unusual circumstances
only**
Include delegation authority approval memo if Dean is not signing.
Official event information(agenda and dates must be included) or other evidence supporting the legitimate business
purpose.
