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Employee Move & Relocation | Policies | CSUSM

Employee Move & Relocation

Definition:

It is the policy of California State University San Marcos, within the guidelines set forth in the CSU Internal Procedures Governing Reimbursement for Moving and Relocation Expenses, to provide reimbursement for moving and relocation expenses incurred by a current employee who relocates at the request of his/her current appointing authority. It is also the policy of the University, within those same guidelines, to permit reimbursement for moving and relocation expenses incurred by an individual who accepts an offer of employment extended by a CSU appointed authority. The Office of Human Resources is responsible for communicating policy and procedural changes to the campus community as they are received from the Chancellor's Office.

Reimbursement made at the discretion of the appointing authority may be authorized for expenses related to permanent or temporary relocations and may be offered on a full or partial reimbursement. Moving and relocation expense reimbursement shall be limited to the actual, necessary and reasonable expenditures incurred by the employee. Once authorized, all moving and relocation expenses shall be reported, documented, and reimbursed in accord with est ablished accounting practices and state and federal regulations. Only the President may authorize exceptions to specific aspects of these procedures. Exceptions shall be documented, for audit purposes, and maintained with relevant accounting records.

Authority: HR 2018-07, CSU Internal Procedures Governing Reimbursement for Moving and Relocation Expenses.
Scope: This policy applies to all employees of the California State University San Marcos.
Responsible Division: Finance & Administrative Services
Approval Date:  06/21/2018
Originally Implemented: 07/01/1989
Signature Page/PDF: View Signatures for Employee Move & Relocation Policy