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Student Organizations and Elected Officials

Definition:

The Office of Government Relations is the primary point of contact between the University and all local, county, state and federal elected officials. Student engagement with such offices is both critical and welcomed in the advancement of campus advocacy initiatives and the overall relationship-building between the campus and elected officials. As such, the following protocol is in place to ensure efficiency and consistency. This policy includes both incumbents and campaigns. Incumbents are defined as persons currently operating as an elected official and campaigns are defined as those seeking to be (re)elected into office. In some instances, a person can be both an incumbent and also seeking re-election or election to a different office.

Events / Meetings

  • Any student organization wishing to invite a local, county, state or federal elected (for this protocol, ‘elected’ also includes formerly elected) official to campus must first notify the Office of Government Relations. This notification must take place prior to oral or written communication with the electedofficial, and/or their staff, and must be done so within 60 days of the anticipated event date. The Office of Government Relations will assess the viability of the request and direct the student organization to proceed with the invitation or provide the reason such invitation will not be extended.
  • Once an invitation is approved, if a student organization hosts an elected official on campus, the Office of Government Relations must be included in the event/meeting planning.
  • The Office of Government Relations may elect to greet the elected official, and/or their staff, upon arrival to campus and may also elect to attend the event/meeting.
  • Failure to adhere to this policy may result in the cancellation of the participation of the elected official in the meeting/event.

Requests for Information

  • Any student organization in receipt of a request for information from an elected official, and/or their staff, must forward the request within two business days to the Office of Government Relations and also copy the same office in their written response.

For more information on the responsibilities of the Office of Government Relations and the related campus policy, please visit the campus Legislative and Lobbying Activity Policy at:https://www.csusm.edu/policies/active/documents/legislative_and_lobbying_activity.html. Additionally, consult your department head for any related administrativeprotocols.

Authority: California State University San Marcos President
Scope: This policy applies to all California State University San Marcos students
Responsible Division: Community Engagement
Approval Date: 10/1/2018
Originally Implemented: 03/01/1999
/Signature Page/PDF: View Signatures for Student Organizations and Elected Officials