Temporary Faculty Unit 3 Employees Evaluation - SoE | Policies | CSUSM

Temporary Faculty Unit 3 Employees Evaluation - SoE

Definition:	A policy for the evaluation of temporary faculty within the College of Education
Authority:	CSU/CFA Unit 3 Collective Bargaining Agreement
Scope:	Temporary Unit 3 faculty employees within the College of Education
Responsible Division:	Academic Affairs
Approval Date:	06/22/2012
Originally Implemented:	09/10/2010
Signature Page/PDF:	View Signatures for Temporary Faculty Unit 3 Employees Evaluation - SoE Policy

Procedure

1. GENERAL ELEMENTS
   1. Definition of Temporary Faculty Employees - Temporary faculty in the School of Education (SoE), a unit within the College of Education, Health, and Human Services (CoEHHS)may be instructors in courses and/or supervisors of clinical practice.
   2. Appointment Categories of Temporary Faculty Employees - For the purposes of appointment and evaluation , the collective bargaining agreement (CBA) distinguishes between three types of Temporary Faculty Unit 3 Employees:
      1. part-time or full time appointments for one (1) semester or less
      2. part-time appointments for two (2) or more semesters
      3. full-time appointments for two (2) or more semesters
   3. Submission of WPAF – All temporary faculty members shall submit a Working Personnel Action File (WPAF) to the office of the Associate Dean or appropriate administrator according to the timeline of the type of appointment described under Evaluation Cycle. Failure to submit a WPAF, or submitting an incomplete WPAF, will be reflected in the evaluation.  If the WPAF is submitted according to the established timeline and no evaluation takes place, performance of the temporary faculty member is assumed to be satisfactory.  In such cases, temporary faculty may request to be evaluated by the appropriate administrator. Electronic submission for part of or all elements of the WPAF is acceptable. The program should inform faculty of any preferences.
   4. Evaluation Cycle
      1. Temporary faculty appointed for one semester (1) shall be evaluated at the discretion of the Associate Dean or appropriate administrator. The employee may request that an evaluation be performed.
      2. Temporary faculty appointed for two (2) or more semesters, regardless of break in service, shall be evaluated after every two semesters of employment. Evaluations may be conducted more frequently than every two semesters at the discretion of the Associate Dean or appropriate administrator.
      3. Temporary faculty on three-year appointments (3) shall be evaluated at least once during the term of their appointment or more frequently at the discretion of the Associate Dean or appropriate administrator.  The employee or the President may request more frequent evaluations.
   5. Peer Input (Optional) – The temporary faculty member may request additional peer input in the file.  Peer input can be provided by Unit 3 faculty, tenure-track faculty members or lecturers only from the same content area or program.  The peer input must be provided in alignment with the timeline of the evaluation process. Faculty members who provide peer input may not serve on the PRC of a full-time temporary faculty member.
   6. Field Personnel Input (Optional) – Temporary faculty members engaged in clinical practice supervision may also request input from field personnel (i.e. from cooperating teachers, clinical personnel, etc.).
      
2. EVALUATION PROCEDURES
   1. General Procedures
      1. At the time of appointment, the School of Education will provide temporary faculty with a copy or web link of this policy no later than 14 working days after the first day of instruction of the academic term. All evaluation instruments will be provided to the faculty member.
      2. If an evaluation is to be performed, the Associate Dean or appropriate administrator must notify the temporary faculty member no later than the 10th week of the semester of the appointment that the WPAF should be submitted to the office of the Associate Dean or appropriate administrator in accordance with the timeline. When analysis of student evaluations of instruction and/or supervision of clinical practice is available, they must all be placed in the WPAF by the Associate Dean or appropriate administrator.
      3. Temporary faculty must provide all candidates (university students) with the opportunity to evaluate faculty performance. Official CSUSM School of Education Student Evaluations of Teaching shall be administered in accordance with university and college procedures.  All Clinical Practice Supervisors must administer prescribed evaluations each semester in accordance with the evaluation procedure.
      4. Temporary Faculty will follow the specific procedures defined by the appointment (Full-time, Part-time, or Supervisory) as described below in 2, 3, or 4.
      5. The evaluation process should be completed within 45 days after the receipt of the WPAF.  If circumstances require an extension, the Associate Dean or appropriate administrator shall notify the affected temporary faculty member.
      6. The temporary faculty member shall be provided copies of the evaluation(s), sign the evaluation form(s), and is advised to retain a copy. The Associate Dean or appropriate administrator shall place the original evaluation form(s) in the temporary faculty member’s Personnel Action File (PAF)
      7. Within 10 working days from the date noted on the evaluation report, the temporary faculty member may request a meeting with the Associate Dean or appropriate administrator to discuss the evaluation and/or may submit a written response to the evaluation for inclusion in the WPAF.
      8. In the case of a classroom evaluation, a temporary faculty member shall be given a minimum of five (5) days written notice prior to a classroom visit.  After the visit there shall be consultation about the classroom observation between the temporary faculty member and the visitor.  Written confirmation that a consultation has taken place shall be provided to the associate dean within ten (10) days of the classroom visit.  
      9. Any party to the evaluation may request an external review in accordance with the CBA.
   2. Instructional Full-Time Temporary Faculty (including those who also engage in supervision of clinical practice)  
      1. Full-time temporary faculty members must be evaluated in accordance with the university periodic evaluation procedure. Evaluation of full-time temporary faculty shall include:
         1. candidate evaluations of teaching performance for those with instructional duties;
         2. candidate evaluations of supervision performance for those who supervise clinical practice;
         3. field Experience Coordinator input for those who supervise clinical practice;
         4. review by the School of Education Peer Review Committee (PRC); and
         5. evaluation by the Associate Dean or appropriate administrator.
      2. Full-time temporary faculty members shall submit the following documentation to the Associate Dean or appropriate administrator’s office for evaluation by the Peer Review Committee (PRC) no later than the Monday of the 15th week of the semester. When analysis of student evaluations of teaching is completed for the semester, they must be placed in the file by the Associate Dean or appropriate administrator
         1. Cover Sheet including teaching activities with courses taught and information on supervision of clinical practice, if applicable, each semester since the previous evaluation (Form A).
         2. A reflective statement (1/2 – 1 page) assessing strengths and areas for improvement on instructional duties.
         3. Content Area or Program Coordinator/Program Faculty Evaluation (Form B) and, if applicable, Clinical Practice Coordinator and/or Program Coordinator Input (Form D).
         4. Classroom Observation (Form C).
         5. Student Evaluations of Teaching and evaluations of supervision of clinical practice as described in section 4 below, if applicable.
         6. Course materials including syllabi for each course, sample lesson plans, assessments of student learning outcomes, assignments, and examples of student work for use in completion of Form B.
         7. Evidence of candidates (university students) meeting program/course learning outcomes (such as TPEs , TPAs , or other program-based assessments).
         8. Evidence of scholarly/creative activity and/or service (if appropriate).
         9. Current vita.
         10. Optional Peer Input (See section I. for description).
   3. Instructional Part-Time Temporary Faculty (including those who also engage in supervision of clinical practice) 
      1. Evaluation of part-time temporary faculty shall include:
         1. candidate evaluations of teaching performance;
         2. candidates evaluations of supervision performance for those who supervise clinical practice;
         3. Field Experience Coordinator Input for those who supervise clinical practice;
         4. evaluation by the Associate Dean or appropriate administrator; and
         5. current vita.
      2. Part-time temporary faculty members shall submit the following documentation to the Associate Dean or appropriate administrator’s office no later than the Monday of the 15th week of the semester. When analysis of student evaluations of teaching is completed for the semester, they must be placed in the file by the Associate Dean or appropriate administrator.
         1. Cover Sheet including teaching activities with courses taught each semester since the previous evaluation and information on supervision of clinical practice, if applicable (Form A).
         2. A reflective statement (1/2 – 1 page) assessing strengths and areas for improvement in carrying out instructional and supervision duties (if applicable).
         3. Content Area or Program Coordinator/Program Faculty Evaluation of Instructional Materials (Form B) and, if applicable, Clinical Practice Coordinator and/or Program Coordinator Input (Form D).
         4. Classroom Observation (Form C).
         5. Student Evaluations of Teaching and, if applicable, student evaluations of clinical supervision.
         6. Course materials including syllabi for each course, sample lesson plans, assessments of student learning outcomes, assignments, and examples of student work for use in completion of Form B.
         7. Evidence of candidates meeting program/course learning outcomes (such as TPEs, TPAs, or other program-based assessments).
         8. Current vita
         9. Optional Peer Input (see p. 2 for description).
   4. Supervisors of Clinical Practice
      1. Temporary faculty (part-time and full-time) who are supervisors of clinical practice shall submit their documentation to the Associate Dean’s office no later than the Monday of the 15th week of the semester. When analysis of student evaluations of supervision is completed for the semester, they must be placed in the file by the Associate Dean or appropriate administrator.
      2. The supervisor documentation shall include the following:
         1. cover Sheet including a list of teacher candidates with descriptions of the candidates (university students) (e.g., beginning, advanced, shared supervision) since the previous evaluation (relevant portion of Form A);
         2. a reflective statement (1/2 – 1 page) assessing strengths and areas for improvement in carrying out supervision duties;
         3. Clinical Practice Coordinator and/or Program Coordinator Input (Form D);
         4. candidate evaluations of supervisor;
         5. examples of completed observation and evaluation forms for teacher candidate performance;
         6. other supporting material related to supervision (e.g., communication with candidates (university students) and site personnel, evidence of supporting candidates in meeting performance assessments, agendas and handouts for candidate support meetings; and
         7. optional Field Personnel Input (See section I. for description)
      3. Temporary faculty (part-time and full-time) supervisors of clinical practice who are asked to leave a clinical site by the site administrator, shall have the site administrator’s request for removal and any response submitted by the faculty member placed in the PAF by the Associate Dean or appropriate administrator , in accordance with the procedures in the CBA.
3. Timeline

   • #	ACTIVITY	ASSUMPTIONS	DEADLINE	TIME OF SEMESTER
     1	Hiring of Temporary Faculty	Latest date of hire is 1st day of class	1st day of classes	1st day
     2	Receipt of Evaluation Procedures by Temporary Faculty	Via email or print	14 working days after the start of appointment	2nd week
     3	Collection of Evaluation/WPAF Documents	Observation of teaching must occur during teaching calendar - first 8 weeks or 16 weeks	2-15th week	2-15th week
     4	Notice of Evaluation by Associate Dean	Only for the semester when the faculty is due for evaluation - or in which an evaluation has been requested	No later than the 10th week of the semester.	6-12th week
     5	Submit WPAF/evaluation Documents by Temporary Faculty	Required	No later than the Monday of the 15th week of the semester	15th week of the semester
     6	Receive university student evaluations	Student evaluations of the last semester taught/supervised	Upon receipt of evaluations – must be placed in the file by the Associate Dean or appropriate administrator
     7	Evaluation Report to Temporary Faculty	Required	Within 45 days from the day WPAF was submitted
     8	Temporary Faculty Request for a meeting	Optional	Within 10 days after the date of the evaluation report

4. Responsibilities for evaluation of temporary faculty

   • 	Tenure-line Faculty and Lecturers, Program Coordinators	Clinical Practice Coordinator	Field Experience Personnel	Peer Review Committee	Associate Dean or Appropriate Administrator
     Notification of Policy					x
     Oversee Policy					x
     Peer Input (Optional)	x
     Content Area/ Program Coord. Input – Form B	x
     Classroom Observation – Form C	x
     Clinical Practice Coord. and/or Program Coord. Input – Form D	x	x
     Field Experience personnel Input (optional)			x
     Peer Review (F/T only)				x
     Associate Dean Evaluation Form for Temporary Instructional Faculty – Form E1					x
     Associate Dean Evaluation Form for Temporary Supervisor Faculty – Form E2					x
     Decision to Rehire					x
     Maintenance of Files					x

5. Forms to be used for evaluation of temporary faculty:
   • Form A Cover Sheet: Summary Information
   • Form B Content Area Faculty/Program Coordinator Input
   • Form C Classroom Observation for Instructors
   • Form D Clinical Practice Coordinator and/or Program Coordinator Input
   • Form E1 Associate Dean Evaluation Form for Temporary Instructional Faculty
   • Form E2 Associate Dean Evaluation Form for Temporary Supervisor Faculty

FORM A

COVER SHEET
(To be completed by temporary faculty member)

Temporary Faculty Member:                                                                                                              

Date of Evaluation:                                                    

Status (check one):                 
_____ Part-time instructional                                   _____ Full-time supervision      
____   Part-time supervision                                    _____ Full-time instructional                
_____ Part-time instructional and supervision         _____ Full-time instructional and supervision

Date of prior temporary faculty evaluation:                          

Instructional faculty: List of courses taught since last evaluation:

Insert additional rows as needed

Supervision faculty: List of candidates (university students) supervised since last evaluation:

Attach additional rows and sheets as needed.

FORM B

(For instructional faculty)

CONTENT AREA FACULTY OR PROGRAM COORDINATOR INPUT

Temporary Faculty Member                                                                                                   

Content Area Faculty or Program Coordinator                                                         

Date                                                               

Documentation is attached describing the temporary faculty member’s performance in the following areas (Please check all that apply):

_____  Syllabi for each course taught                              

_____  Sample lesson plans                     

_____  Assignments                     

_____  Assessments         

_____  Classroom Visits (attach form C – Classroom Observation)       

_____ Other

Overall Assessment (areas of strength, suggestions for improvement):                                                                    

Signature of Evaluator

FORM C

(For instructional faculty)

OBSERVATION OF CLASSROOM INSTRUCTION

Temporary Faculty Member                                                                                                               

Content Area or Program Faculty Member                                                                                       

Course Observed (prefix, number and title)                                                                                        

Date of Observation                                                                          

Observation notes on subject matter coverage, organization, pedagogy, and instructional delivery:

Overall assessment:                                                                            

                                                                                                                        Date                 Signature of Evaluator 

FORM D

(For clinical supervisors)

CLINICAL PRACTICE COORDINATOR and/or PROGRAM COORDINATOR INPUT

Temporary Faculty Member                                                                                                               

Clinical Practice Coordinator/Program Coordinator                                                              

Date                                                               

Documentation is attached describing the temporary faculty member’s performance in the following areas:

_____  Completed observation forms of candidate performance.

_____  Completed evaluation forms of candidate performance.

_____  Communication with candidates (university students).

_____  Communications with site personnel.                              

_____  Candidate evaluations of supervisor.                   

_____  Other.

Overall Assessment (areas of strength, suggestions for improvement):                                                                    

                                                                                                                        Date                 Signature of Evaluator

FORM E1

EVALUATION OF TEMPORARY INSTRUCTIONAL FACULTY
(including those who may also be engaged in supervision of clinical practice)
by Associate Dean or Appropriate Administrator

Temporary Faculty Member                                                                                                   

Documentation is attached describing the temporary faculty member’s performance in the following areas:

_____  Syllabi                              

_____  Lesson Plans                    

_____  Assignments                     

_____  Examinations/Assessment Instruments    

_____  Classroom Visits (attach form C1 – Classroom Observation)     

_____  Student Evaluations

_____  Other Elements

Overall Assessment (areas of strength, suggestions for improvement):                                                                    

Overall Recommendation:
                                                                                                                        Date                           
Signature of Associate Dean