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Reporting Travel Expenses

A Travel Expense Claim (Form 262) shall be used to account for all travel advances or expenses incurred in connection with official University travel.

Make sure to indicate all previous reimbursed amounts related to the trip in your current claim.

The following requirement need to be provided:

  • Origin and Destination of Trip
  • Date of Departure and Arrival
  • Total Amount of Expenses
  • Receipts – all receipts should include the total amount and proof of payment (no balance due)
  • Hotel and Airfare Itemized Receipts
  • DD Certification and Vehicle License for Mileage Reimbursement
  • Manager signature for Travel Expense Claim

Travel Reimbursements

All Travel reimbursements are made by the form of check, unless otherwise requested. Direct deposit could be requested by submitting the AP Direct Deposit form to

Payment Dates for Reimbursement

Travel claims are paid weekly every Tuesday and Thursday. Please be advised that the turn-around time for claims could be 7-10 business days.