This FAQ page is designed to provide a better understanding of our T & E process. For more in depth explanation, you can review our Best Practices.
All CSUSM employees require a Travel Authorization form (green form) with every Travel Expense Claim (this includes mileage reimbursements). Students who are not employed with CSUSM, interview candidates, and special consultants do not need a green form.
Please allow 7-10 days for the Travel desk to audit your claim.
Claims under $50 can be taken to the cashiers’ and submitted as petty cash.
Please email the Travel desk (firstname.lastname@example.org)
Please send an email to the Travel Desk with manager approval. Once received, we can provide you the access key to apply online.
Travelers are advised to make every effort to cancel/change any travel reservations. Fees incurred as a result of cancelling/changing a trip will be covered ONLY if the cancellation was due to work or unseen circumstances.
Per CSU policy, credit card statements are not considered actual receipts. Please do not use your statement as proof of payment as your claims will not be processed.
Employees travelling to foreign destinations must request approval from the campus President prior to making any travel arrangements and should contact the Safety, Risk and Management group for guidance.
Any employee using their personal vehicle for business travel would need to obtain a DD certification before mileage reimbursement can be submitted. To apply, head over to the Safety, Risk and Management site.
Send your Direct Deposit Request form and a copy of your voided check to email@example.com.
Interview Candidates, Temporary Employees and Students (if appropriate).
Yes. Please use the CIBT Visa and Passport service. They have great rates for CSUSM Travelers.
No, overnight stay is required for meal and incidental reimbursement.
Click this link: https://www.csusm.edu/procurement/guides/index.html Go to “Accounts Payable”, then “Viewing Payment Status”, and follow the instructions provided.