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New Employee Check-In

As a new employee, you must complete the new hire sign in process. Please bring the following documents with you in order to check in:

  • Appointment Letter
  • Original Social Security Card (To meet Federal Internal Revenue Service and California State Franchise Tax Board requirements, employees are asked to provide their actual social security card for verification of their name.  Employees are required to sign onto the state payroll system with the name that appears on their social security card.  If incorrect, employees will be sent to the Social Security office to have it corrected).


  • Any document that satisfies Form I-9 requirements. All employees, citizens and noncitizens, hired after November 6, 1986 and working in the United States must complete the Form I-9.  The purpose of this form is to document that each new employee is authorized to work in the United States. Review the list of acceptable documents.

The check-in process is legally required and ensures you are paid in a timely manner. It is essential that you sign in with The Office of Human Resources on or before your first day of employment. The following forms must be completed at check-in. To expedite the check-in process, you may complete these forms prior to your arrival.

CSUSM Office of Human Resources

333 S. Twin Oaks Valley Road
San Marcos, CA  92096
Craven Hall, Room 1200

Phone: (760)750-4418

Hours:  8:00 am to 1:00 pm