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Fee Payment Instructions

Fee Payment Instructions - Fall 2016

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after fees are initially charged or initial fee payments are made, to increase or modify any listed fees. All listed fees, other than mandatory system wide fees, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory system wide fees will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028-66028.6 of the Education Code.)

Fees and Charges

  • For classes reserved from April 25, 2016 through July 17, 2016 the payment is due, July 18, 2016 prior to 4:30pm at the Cashier’s Office or 11:30pm if paying online.
  • For classes reserved on or after July 18, 2015 the payment is due at time of registration.

**New Fall 2016 students registering during June, July and August Orientations payment is due August 25, 2016 prior to 4:30 pm at the Cashier’s Office or if paying online, 11:30 pm.
To avoid owing a debt to the university all students must drop all his/her classes prior to the first day of the term, even if they have a fee deferment.

IMPORTANT: The fee structure associated with Extended Learning (EL) courses and the refund schedule may be different.

Out-of-State Students

Non-resident tuition is imposed on non-resident students (out-of-state and foreign VISA students) in addition to fees required of resident students. Authority for this fee may be found in the Education Code, Section 89705. Non-Resident tuition is charged on a per-unit basis. The current charge is $ 372.00 per unit. For tuition calculation purposes, zero-unit courses are counted as one unit. Out-of-state students are required to pay all registration fees required of resident students in accordance with published payment deadlines.

University Tuition Installment Plan

  1. Sections 89707.5 and 89700.1 of the Education Code and AB 3294 Chapter 536 Statute 1992 allows an out-of-state student to pay the required nonresident tuition fees on an installment basis.
  2. Once in your MyCSUSM you may enroll in a payment plan. The amount due is divided into four equal installments of Registration, Class / Course fees and out of state fees are eligible to place on the payment plan. All campus mandatory fees must be paid at the time of the 1st installment to ensure that you will be held in your classes. CSUSM offers 0% interest payments. A non-refundable enrollment fee of $25 per semester applies to the Payment Plan.
  3. Payments are due on the 6th of each month as listed in MyCSUSM. It is the student's responsibility to ensure payments are made timely through MyCSUSM. A $15.00 late payment fee will be charged for any payment received after the due date.
  4. Failure to make the 1st installment payment will result in a term cancellation of all classes. At the 2nd through 4th installments a hold will be placed on the student account to prevent any further University business and the University will begin normal collection processes as outlined in the CSUSM Catalogue.
  5. A student defaulting on the payment of an installment agreement for any semester may not eligible to participate in the program again.

HOW CAN I POSTPONE MY REGISTRATION FEE PAYMENT?

Fee Deferments

Students who are financial aid recipients or utilizing another means to pay their registration fees may be able to postpone payment of registration fees. Postponing payment of registration fees is called a deferment. The following requirements outline the necessary steps a student must take to be considered for registration fee deferment.

Financial Aid Deferments

Why is a fee deferment important?

The fee deferment allows financial aid applicants to register for classes without worrying about making payment at the time of registration. Additionally, the fee deferment Service Indicator will ensure that eligible financial aid recipients are not dropped from classes on the July 18, 2016 fee payment deadline.

How to know if you have a fee deferment?

Financial Aid students eligible for a fee deferment can confirm their eligibility by logging into their myCSUSM Student Service Center web page.

Who will be considered for a fee deferment?

* Students who have submitted the Free Application for Federal Student Aid and all required documents.

* Students who have been awarded for 2016-17 and have received an official notice of financial aid eligibility from the Financial Aid and Scholarships Office. * All students must meet SAP (Satisfactory Academic Progress).

Students receiving a scholarship from an outside source to assist with the payment of fees must submit a copy of the scholarship award letter to the Financial Aid & Scholarships Office at least 10 working days prior to the fee payment due date of July 18, 2016 to be considered for a fee deferment. Submitting a notification of an outside award to the Financial Aid & Scholarships Office after this deadline does not provide adequate processing time to approve a registration fee deferment.

Schedule changes

If a student has a fee deferment and decides not to attend, the student must officially withdraw from the University.

You are responsible for your balance

Fee deferments are removed when eligibility changes. Make sure that you complete/submit all required documentation in a timely fashion to ensure the disbursement of your financial aid and stay up to date on your financial aid status in myCSUSM. Students whose financial aid awards do not cover the semester tuition and fees in full, are responsible for paying the remaining balance before the fee deferment expires.

Fee Payment / No Financial Aid Fee Deferment

Students who have applied for financial aid but do not yet have a fee deferment must pay in full by the appropriate payment deadline. In the event that a student who has paid fees and then later becomes eligible for financial aid, the student may receive disbursement of financial aid funds directly by check or e-Refund once financial aid funds are available for payment at the beginning of the Fall 2016 term.

Change in Enrollment Plans

If you register for classes but subsequently change your enrollment plans and decide not to attend Fall 2016, you must drop all of your classes online, prior to August 29, 2016, or you may owe a debt to the University.

Fee Payment with Financial Aid

If you are awarded financial aid and are eligible for payment of funds, all forms of financial aid (including student loans) are credited to the student's CSUSM account to cover the cost of mandatory registration fees. Per federal regulations, the earliest that funds can be credited to students accounts is no sooner than ten (10) days prior to the start of the term. Financial aid awards do not pay user fees, such as parking fees, late fees, or fines. Undergraduate students receiving student loan funds must be enrolled in a minimum of six units at the time funds are paid to be eligible for a loan disbursement. Graduate students must be enrolled in a minimum of 5 units. If financial aid does not cover the full cost of fees, students are responsible for the balance owed which is due and payable to the University Cashier's Office. If the amount of the financial aid credited to your Cal State San Marcos student account is greater than fees owed, you will receive a refund for the difference. A student who is eligible to receive a refund will have a refund check mailed or will receive an e-Refund. It is anticipated that refund checks and e-Refunds related to the disbursement of Fall 2016 financial aid will be processed within 10 days after the funds are applied to the student account for those students who are eligible to receive funds after fees have been paid.

Students should be aware that various financial aid programs have different rules regarding requirements for disbursement as well as possibly different dates for disbursement of funds. Dates of disbursement and eligibility requirements are available on the financial aid website www.csusm.edu/finaid/aidpaid/index.html.

Other Fee Deferrals

  • Fees may be deferred if a student has federal or state authorized tuition assistance. To be eligible for a deferment of fees, the authorization form must be received at Student Financial Services (Cashiers), located in Cougar Central (Craven Hall 3800), by the published payment deadline to avoid cancellation of your reserved classes.
  • Students whose authorizations are not on file by the payment deadlines are required to pay their fees.
  • Other acceptable authorizations are limited. The following are types of assistance that may be considered for authorization of a deferment by Student Financial Services:

1. CSU Employee Dependent Fee Waiver
2. CSU Employee Fee Waiver
3. Department of Rehabilitation
4. Faculty Dependent Fee Waiver
5. Military Tuition Assistance
6. U.S. Department of Labor
7. Veterans Affairs Fee Waiver
8. Veterans Affairs Vocational Rehabilitation
The types of assistance listed above may be subject to change without notice. For further information, please call Student Financial Services (Cashiers) at (760) 750-4490 or e-mail sfs@csusm.edu.


Consequences of Not Paying Fees

No billing statements will be mailed and failure to pay fees by the published deadline may result in immediate cancellation from all reserved courses, unless you have a fee deferment. Only on-time payment or dropping all classes online prior to August 29, 2016, may exempt students from owing a debt to the University.


HOW DO I PAY MY REGISTRATION FEES?

You will NOT be sent a Billing Statement

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after fees are initially charged or initial fee payments are made, to increase or modify any listed fees. All listed fees, other than mandatory system wide fees, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory system wide fees will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028-66028.6 of the Education Code.)

In cooperation with California State University, San Marcos, CASHNet allows students to pay their registration fees and/or non-resident tuition with MasterCard, VISA, Discover, or American Express. Payments made online are received by the Office of Student Financial Services no later than the next business day. CASHNET assesses each customer a 2.75% convenience charge based on the transaction amount. Electronic checks do not have a convenience fee. Please see the Student Financial Services website for further details at www.csusm.edu/sfs/. To pay your fees online, please go to your online student center at MyCSUSM.

It is the student's responsibility to be aware of total fees due, deadlines and university policy. Additional fees which may become due as a result of units added during the term and must be paid at the time the units are added. If full payment is not made, you may be dropped from all your classes even if a partial payment has been made unless you have a fee deferment.

Paying Fees ONLINE

Log on to MyCSUSM and access Student Services to pay your fees directly. You may use an electronic checks (e-check) which has no convenience fee. Using your MasterCard, VISA, Discover Card, or American Express will have a 2.75% convenience charge.

Other Payment Methods

Cash and checks are accepted at the Cashier's Office, in Cougar Central, located in Craven Hall 3800.

Checks/money orders can be mailed to (please allow 6-10 days for timely delivery):

CSUSM
ATTN: Cashiers
333 S. Twin Oaks Valley Rd
San Marcos, CA 92096-0001

Check/money order can be dropped in the drop box located, on the western wall, in Tukwut Courtyard outside of Cougar Central (Craven Hall 3800).

Please make checks payable to "CSUSM" and write your student ID number on the check. For all in-person services, please have your student/picture ID available for verification.

Tuition Payment Plan

In MyCSUSM, students are eligible for an interest free, monthly installment payment plan. For a one time, nonrefundable enrollment fee of $25, students are placed into 4 monthly installment payments during the course of the semester. Students must have paid their current balance due by the published fee payment deadlines in order to avoid possible disenrollment.

Payments for fees that are returned by your bank for any reason may result in disenrollment from classes.


OUT OF STATE/NON-RESIDENT STUDENTS

The additional non-resident tuition fee of $ 372.00/unit is due July 18, 2015 prior to 4:30pm in paying at the Cashier’s Office or 11:30pm online.


Appeals Process - Student Financial Services

An appeals process exists for students who believe that individual circumstances warrant exceptions from published policy. Students should file a University Fee Appeal, obtainable online, at www.csusm.edu/sfs/ or at the Student Financial Services (Cashiers) Office in Cougar Central located at Craven Hall 3800.

Petitions for refunds outside the scope of published policy are approved only when applicants can demonstrate exceptional circumstances, and the chief financial officer or designee determines that the fees and tuition were not earned by the University.


Dishonored Checks and Credit Cards

Writing a bad check is against the law. California Civil Code, Chapter 522, Section 1719, allows recipients of bad checks to sue in Small Claims Court for up to three times the amount of the check or $100.00, whichever is more, plus the face value of the check and all court costs. Placing a stop payment, closing the account, or disputing a credit card charge does not release students from their financial obligation, nor does it automatically withdraw them from enrollment.

A dishonored check/disputed credit card charge:

  • Will result in the University no longer accepting payment for any services by personal check;
  • Will result in the student being required to make payment in the form of cash, money order, or Cashier's check;
  • Will result in a financial hold of the student's records and denial of services until full payment is made.
  • Will result in a $20.00 dishonored check/disputed credit card fee, plus a $15.00 administrative late fee; and may result in the cancellation of class registration.
  • May result in a $15 administrative late fee if dishonored item is not repaid on time.
  • May result in cancellation of all class registrations.

DEBTS OWED TO THE INSTITUTION

Should a student, or former student, fail to pay a debt owed to the institution, the institution may "withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt" until that debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381). For example, the institution may withhold permission to send official transcripts of grades for any person owing a debt.

If a student believes that he or she does not owe all or part of an unpaid obligation, the student should contact Student Financial Services either by phone (760) 750-4490, e-mail sfs@csusm.edu, or in person at the Student Financial Services (Cashier's Office) in Cougar Central, located in Craven Hall 3800. Student Financial Services will review the pertinent information, including information the student may wish to present, and will advise the student of its conclusions with respect to the debt.

Note: For Extended Learning (EL) refund schedules please go to https://www.csusm.edu/el Please note that Extended Learning (EL) classes may have a different fee structure and drop/refund policies.


REFUND OF FEES, INCLUDING NONRESIDENT TUITION

Please read carefully. It is the student's responsibility to become familiar with all deadlines, policies and procedures. Only the student dropping their own classes, online, prior to the first day of the term, which is August 29, 2016, will eliminate owing a debt to the university.

ADDRESS: All refund checks will be mailed to the address on file with the Office of Registration and Records. Please go to your online student center to make sure your address is correct or sign up for direct deposit in your student center for faster, more secure refunding. You may edit your address online in your student center and your direct deposit information. If payment was made by credit card, the refund will be applied to the credit card from which payment was made.


WITHDRAWAL OR CANCELLATION OF REGISTRATION

Full refund: To receive a full refund of mandatory fees, including nonresident tuition, you must officially withdraw or otherwise cancel your registration or drop all courses prior to the first day of instruction for the term, which is August 29, 2016. An administrative fee of $5.00 applies to all refunds. Students are not required to file a refund application. Refer to the university website for information about how to officially withdraw and/or cancel registration.

Students will also receive a full refund of mandatory fees, including nonresident tuition (no administrative refund fee is withheld) under the following circumstances:

  • The tuition and mandatory fees were assessed or collected in error.
  • The course for which the tuition and mandatory fees were assessed or collected was canceled by the University.
  • The University makes a delayed decision that the student was not eligible to enroll in the term for which the mandatory fees were assessed and collected and the delayed decision was not due to incomplete or inaccurate information provided by the student.
  • The student was activated for compulsory military service.

Remember: To receive a full refund you must drop all courses, online, prior to the first day of the term which is August 29, 2016, or you will owe a debt to the University.

Prorated Refund: Starting with the first day of the term, refunds for complete withdrawal or cancellation of registration will be prorated, based on the date of withdrawal and the percentage of the period of enrollment completed. An administrative refund fee of $5 will be withheld. It is not necessary to file an application for refund. Refunds will begin approximately 10 days after the add/drop period.

If it is your intent to withdraw for the semester, it is important that you do so early. Failure to withdraw for an academic term prior to the first day of the term obligates the student to pay a portion of the mandatory fees including any tuition for the reservation of space in the course. You will receive a full refund less an administrative fee of $5.00 only if you officially withdraw prior to the first day of the term.

Prorated refunds will be processed for a student's complete withdrawal up to the 60% point of the term. A student who withdraws from the University after the 60% point in the academic period, or fails to officially withdraw from the campus shall not be entitled to any refund of tuition or mandatory fees.


IMPORTANT DATES

August 28, 2016 - Last day to drop all your classes online to receive a full refund

To Be Determined - Last day to withdraw and receive a prorated refund is the 60% point of the term.


FEE UNITS BASED ON UNIT LOAD

A student who, within the campus designated add/drop period, and in accordance with campus procedures, drops from 6.1 units or more to 6.0 units or less, or a student who paid maximum fees but never obtained over 6.1 units shall be entitled to a pro-rated refund of applicable tuition and mandatory fees. An administrative refund fee of $5 will be withheld. It is not necessary to file a refund application. Refunds of this type will not be processed until approximately 10 days after the add/drop period.

A student who has registered for 6.1 units or more, and has not paid for their full time fees at the time of registration, (and does not have a fee deferment), may be dropped from ALL their classes regardless if a partial payment has been made.

Please read information on how to complete an official withdrawal on the University website and follow University procedures.

If you are dropping classes, please do so early. You will give other students an opportunity to add the class.

Regulations governing the refund of mandatory fees, including nonresident tuition, are included in Section 41802 of Title 5, California Code of Regulations. For purposes of the refund policy, mandatory tuition fees are defined as those system wide fees and campus fees that are required to be paid in order to enroll in state-supported academic programs at the California State University.

For Extended Learning (EL) Refund Policies, which may be different, please go to the Extended Learning website.

Information provided by Financial Aid & Scholarship and Student Financial Services
Posted on April 25, 2016