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Microsoft RMS Instructions

How do I use Microsoft RMS?

If you're on a Windows comptuer, follow these instructions to protect your files:

Protection through Windows:

Once the RMS application has been installed on your computer, you can right click on any file to protect your files:

  • Right click on the file you wish to protect, and mouse-over "Protect with RMS"
  • In the pop-up menu that appears, select "Protect in Place" to protect the file without sharing it with any other users.
  • If you want to share the file with other users, you can seleect "Share Protected..."
  • The RMS dialogue box will open, select the users you wish to share the file with by entering their email addresses
  • Select the permissions you would like to give the other user(s):
    • Viewer - View Only
    • Reviewer - View and Edit
    • Co-Author - View, Edit, Copy and Print
    • Co-Owner - All Permissions
  • The users for which you entered email addresses will receive a message notifying them that they have been given permissions to the file