Public Works/Maintenance

Please note that the following may lead to reduced or increased timeframes:

• • • The amount of major cap projects for campus
    • The contractor’s ability to promptly provide insurance and bonds.
    • Supplier setup or DIR Registration for new suppliers
    • Negotiations of the CSU terms and conditions
    • Use of CSU MEA’s, JOC, existing campus contracts, or other strategic sourcing options
    • Complete requisitions with all supporting documents

Maintenance Services (CSU Contracts and Procurement Policy and SUAM 9700)

Total Cost	Items Required to be Submitted with the Requisition	Purchase/Solicitation Type	Anticipated Time to Completion
Less than $1,000	Online Requisition Detailed Scope of Work Quote from Preferred Vendor	JOC Other (Service Order/Agreement)	JOC: Up to 2 weeks Other: Up to 4 weeks
$1,000 - $24,999	DIR Registered Contractor (prevailing wage required) Online Requisition Scope of Work Quote from preferred vendor DIR Project Registration (Completed by Procurement for $15,000 and over)	JOC Other (Service Order/Agreement)	JOC: Up to 2 weeks Other: 3-6 weeks
$25,000 - $49,999	DIR Registered Contractor (prevailing wage required) Online Requisition Scope of Work Quote from preferred vendor DIR Project Registration (Completed by Procurement for $15,000 and over) Payment and Performance Bonds (Requested by Procurement)	JOC Other (Service Order/Agreement)	JOC: Up to 2 weeks Other: 4-7 weeks
$50,000 - $99,999	DIR Registered Contractor (prevailing wage required) Online Requisition Scope of Work Suggested list of 3 or more vendors (N/A for JOC) DIR Project Registration (Completed by Procurement for $15,000 and over) Payment and Performance Bonds (Requested by Procurement; N/A for JOC)	JOC Informal Solicitation	JOC: Up to 2 weeks Informal Solicitation: 7 -12 weeks
Over $100,000	DIR Registered Contractor (prevailing wage required) Online Requisition Scope of Work DIR Project Registration (Completed by Procurement for $15,000 and over) Payment and Performance Bonds (Requested by Procurement; N/A for JOC)	JOC Formal Solicitation (Minor Cap)	JOC: Up to 2 weeks Formal Solicitation: 12-16 weeks
Major Cap Projects * Timeline may depend on delivery method.	DIR Registered Contractor (prevailing wage required) Online Requisition Scope of Work DIR Project Registration (Completed by Procurement for $15,000 and over) Payment and Performance Bonds (Requested by Procurement; N/A for JOC)	Formal Solicitation	Formal Solicitation: 14 - 20 weeks

Public Works (SUAM 9700)

Total Cost	Items Required to be Submitted with the Requisition	Purchase/Solicitation Type	Anticipated Time to Completion
Less than $5,000	DIR Registered Contractor (prevailing wage required for $1,000 and over) Online Requisition Detailed Scope of Work Quote from Preferred Vendor	JOC Other (Agreement)	JOC: Up to 2 weeks Other: Up to 5 weeks
$5,000 - $24,999	DIR Registered Contractor (prevailing wage required for $1,000 and over) Online Requisition Detailed Scope of Work Advertisement (Procurement handles) Suggested list of 3 or more vendors (N/A for JOC)	JOC Other (Service Order/Agreement)	JOC: Up to 2 weeks Other: 7-10 weeks
$25,000 - Major Cap Threshold	DIR Registered Contractor (prevailing wage required for $1,000 and over) Online Requisition Detailed Scope of Work Advertisement (Procurement handles) Suggested list of 3 or more vendors (N/A for JOC) Payment and Performance Bonds (Requested by Procurement; N/A for JOC)	JOC Other (Service Order/Agreement)	JOC: Up to 2 weeks Other: 8-12 weeks
Major Cap Projects * Timeline may depend on delivery method.	DIR Registered Contractor (prevailing wage required) Online Requisition Scope of Work DIR Project Registration (Completed by Procurement for $15,000 and over) Payment and Performance Bonds (Requested by Procurement; N/A for JOC)	Formal Solicitation	Formal Solicitation: 14 - 20 weeks

 

Professional Services Agreements

Total Cost	Items Required to be Submitted with the Requisition	Purchase/Solicitation Type	Anticipated Time to Completion
$0+	Online requisition Detailed Scope of Services Three or more suggested service providers (or three proposals)	Master Enabling Agreement (SOA) Campus Professional Services Agreement (Campus Contract)	SOA: Up to 3 weeks Campus Contract: 6 - 12 weeks

DEFINITIONS

Please contact Procurement if you are unsure of the purchase type.

• Maintenance Definition: “Maintenance” means routine, recurring, and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility for its intended purposes in a safe and continually usable condition for which it was designed, improved, constructed, altered or repaired. “Facility” means any plant, building, structure, ground facility, utility system, or real property. This definition of “maintenance” expressly includes, but is not limited to: carpentry, electrical, plumbing, glazing, and other craft work designed consistent with the definition set forth above to preserve the facility in a safe, efficient, and continually usable condition for which it was intended, including repairs, cleaning, and other operations on machinery and other equipment permanently attached to the building or realty as fixtures. This definition does not include, among other types of work, janitorial or custodial services and protection of the sort provided by guards or other security forces.
• Public Works Definition: “Public Works Contract,” as used in this part, means an agreement for the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
• Professional Services Agreement Definition: Professional Services Agreements with design professionals for architectural services, including landscape architectural services; professional engineering services; and professional land surveying services.
  
  These are service agreements in connection with public works construction contracts, including but not limited to agreements for architectural, engineering, planning, preconstruction, testing and inspection services, and general feasibility studies.