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University Recognition Process

The recognition of student organizations at California State University San Marcos is governed by policies and procedures established by the State of California, the Committee of Trustees of California State University, and the President of CSU San Marcos.

University policy requires that all campus student organizations be recognized through Student Life & Leadership in order to associate the student organization with the name of California State University San Marcos.  Since the 2012-2013 academic year, CSU policy requires that all recognized student organizations abide by an open membership policy - "no campus shall recognize any fraternity, sorority, living group, honor society, or other student organization that discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability...regarding the prohibition of membership policies that discriminate on the basis of gender, this does not apply to social fraternities or sororities or other university living groups." All student organization Presidents and Treasurers must maintain a 2.0 term and cumulative GPA, be in good standing with the University, be enrolled in 6 units per term (3 graduate units) and also have less than 150 semester units or 125% of their major units (50 graduate units or 167% of their graduate unit objective) overall.

Student organization recognition forms are submitted on an annual basis.  

Fall 2019  Recognition Timeline

Date             Action item for student organization
October 21st   Intent to Organize Form Available to Submit
November 1st  Deadline to Submit Spring 2020 Intent to Organize Form
October 21st-November 8th   Intent to Organize Meetings
January 17, 2020  Student Organization Leadership Conference 

Benefits

Recognized student organizations are afforded a variety of privileges, including but not limited to the following:

  • Use of university facilities for meetings and events.  
  • Fundraising opportunities on campus within established guidelines.
  • Organization name listed in the student organization directory.
  • Use of ASI Banking and Accounting services.
  • Ability to receive full or partial funding for specific events through ASI.
  • Use of a mailbox in the Student Life & Leadership office.
  • Use CSU San Marcos' name in organization correspondence and publicity.
  • Use of designated bulletin boards for publicity.  
  • Ability to recruit members on campus.

Responsibilities

Recognized student organizations and their members represent the University and they have a responsibility to conduct themselves in such a manner as to give a favorable impression of California State University San Marcos to the public and to fellow students.

In exchange for the advantage of having these privileges, the following minimum standards are required for all chartered organizations:

  • Organization policies must be consistent with those of the University. This includes all policies, organization purpose, and regulations, including regulations involving non-discrimination and hazing.
  • Select and maintain an authorized advisor from the Cal State San Marcos faculty or staff.  
  • Schedule all social functions and meetings according to the approved procedure for scheduling events.  
  • Maintain an active programming calendar (meetings, events, co-programming, and community service projects) that reflects the purpose of the organization as stated in the constitution.
  • Assume responsibility for clean-up after on-campus and community events.
  • Submit an accurate membership roster, list of officers and advisor to Student Life & Leadership at the begining of each semester (and whenever changes are made).
  • Regularly check and empty the student organization mailbox in Student Life & Leadership (SLL), USU 3600.
  • File one copy of the most recent version of the Organization's Constitution and Bylaws with Student Life & Leadership (one copy of the national constitution must also be on file in the case of national affiliation).
  • Send appropriate represenatives to the annual Student Organization Leadership Conference.
  • Fiscally be in good standing with the University. 

Recognition Forms

10/21/19: Intent to Organize form opens

3/2/2020: Online Recognition form opens (Deadline May 8)

Officer Change Form