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Background Checks

Screening for CHAD 496: Observation and Assessment Lab

All CHAD majors are required to complete CHAD 496 and this course will be taught at the Center for Children and Families (CCF), on campus. As part of their licensing requirement, the CCF will only allow students with clear background checks to take the course at the Center.

In order to complete the background check process, students will need to complete the first two tasks no earlier than one year (Livescan and TB tests are good for one year) and no later than 3 weeks prior to the start of the semester in which they take CHAD 496 (or any course that requires contact with minors).

The third task must be completed no later than 3 weeks prior to the start of the semester in which they enroll in CHAD 496.

Be sure to print all materials and make photocopies of your completed forms for your records before you bring the documents to the CCF. They cannot print any forms or make copies for you. ONLY COMPLETE PACKETS OF MATERIALS WILL BE ACCEPTED. 

Teacher surrounded by young school children
  1. Students will submit to a background and fingerprint check through Live Scan.  This process requires that students provide a Social Security Number and some form of ID (e.g., driver’s license) at the time that the fingerprints are taken.  The student is responsible for fees.
    • Students can provide finger prints to Live Scan through parking services or another approved Live Scan site.   Please consult the campus Live Scan website for complete information on the Live Scan process. 
    • Students must print, complete, and bring the Request for Live Scan Report when they submit their fingerprints to Live Scan.  Please download this report form as it contains the specific information necessary for the CCF. (In the section "Authorized Applicant Type" enter "Day Care Center".)
    • Live Scan will sign/stamp a document once you submit your background and fingerprint check; bring a copy of this document to the CCF to show that you have completed this task.
    • Results of the Live Scan background check will be sent directly to the CCF. CSUSM employees (faculty, administrators) DO NOT have access to the results of the background check.
  2. Students must complete a Tuberculosis (TB) test and submit results to the CCF.  The student is responsible for fees.
  3. Immunization requirements:
    • ALL center/site students enrolled in CHAD 496 and/or conducting research at the Center for Children and Families need to have immunization documentation in their files indicating they have received the MMR and Tdap (tetanus, diphtheria, and pertussis/whooping cough), as well as documentation of a current flu vaccination or a signed declination of the flu vaccine.
      • For those students who cannot obtain these vaccines for medical reasons, a note to that effect from a licensed physician must be provided.
      • Alternatively, a licensed physician can provide a note that establishes evidence of immunity specifically to measles and pertussis, though the flu vaccination or declination will still be required.
    • For the flu vaccination specifically, students need to provide proof of flu immunization (or an exemption).
      • Students are given the option to decline the flu vaccine by filling out a declaration stating that he or she is declining the vaccination.
      • For students who do not decline the flu vaccine, flu vaccines must be obtained between August 1 and December 1 each year.
    • Students will need to receive vaccinations if they:
      • don’t have a medical exemption or evidence of immunity from a physician;
      • can’t provide their immunization records; and/or
      • never received the MMR vaccine.

Students must make arrangements to have all required background check and immunization paperwork submitted to the CCF for the semester in which they will be at the CCF.

The deadline for Fall 2018 is August 6, 2018 at 4:00pm and the deadline for Spring 2019 is January 3, 2019 at 4:00pm.  Only complete packets of materials will be acceptedIf students fail to provide copies of these documents to the CCF by this time they will be dropped from the CHAD 496 course.  

Be advised that if you have a prior misdemeanor or felony conviction, your background check may be flagged. The CCF will determine whether the student will be allowed to work with children, and the university has no authority to overrule this decision.  If the CCF notifies the CHAD Program Director that a student is ineligible, the student will be disenrolled from the CHAD 496 course and required to meet with the CHAD Program Director to discuss choice of major.  Failure to complete all of the required screening in the stated timeframe will result in the student being disenrolled from the course.  If a student knows that he/she may have difficulty cleaaring the background check, the student should review the information provided to determine whether the issue can be cleared.

Screening for other courses NOT meeting at the CCF (CHAD 450 Practicum, PSYC 495 Field Study, PSYC 499 Independent Research, or EDUC 380/HD 380):
If students opt to conduct Field Studies or Research at facilities outside of the CCF as part of their satisfaction of major requirements in Cluster E, they may be required to submit to additional screening (e.g., drug testing).  Students must they must complete and obtain a clear background check and any additional screening no earlier than one year and no later than three weeks prior to the start of the semester in which they will begin the course.  These requirements are agency-specific, therefore no information about particular tests is provided here; students must consult with the agency.

Students who know they cannot pass the background check should consult with the CHAD Program Director ( to discuss the options for another major.  PLEASE NOTE: All CHAD majors must sign the Acknowledgement of Child and Adolescent Development (CHAD) Program Required Background Checks letter when they declare the major and return it to Dr. Sara Bufferd, CHAD Program Director, in the Psychology Office (SBSB 3222) or e-mail it to Ms. Sara Petros at

Acknowledgement Background Check Responsibility form