Faculty Workload - Assigned Time

Purpose

These divisional guidelines establish a consistent practice for the administration of faculty assigned time. Awarding of assigned time is governed by the Faculty Collective Bargaining Agreement between the California State University (CSU) and California Faculty Association and relates to guidance from Faculty Workload Policies and Procedures EP&R 76-36. Deans are responsible for ensuring compliance with workload policies and procedures and have authority to implement supplementary guidelines for their respective college. Any supplemental college specific standards must comply with CSU policy and the guidelines outlined herein. 

Resources

• EP&R 76-36 Faculty Workload Policies and Procedures
• CBA Article 20
• Assigned Time and Additional Employment: Audit
• What is Assigned Time? Mapping Professional Development (PD), Training Stipend (TS), Additional Employment (AE), or Assigned Time (AT)
• Academic Affairs Guidelines for Assigned Time
  • • • Faculty Assigned Time Presentation:  Tracking & Accounting for Faculty Workload (coming soon!)
• New Assigned Time (AT) Process and Guidelines in InfoReady
  • • • Faculty Assigned Time Requests must be entered each semester through InfoReady  
• Assigned Time and Additional Employment MOU Template
  • • • Please include a formal memo with each assigned time budget transfer or additional employment hiring offer, everything should be in writing rather than verbal or email offers

Procedure Overview

All required approvals for assigned time must be obtained in advance, before the work begins. Without advance approval, work has not been authorized and cannot commence.

Understanding Assigned Time

• Full Time Faculty Total Workload = 15 WTUs (9 teaching, 3 service, 3 research).
  • Faculty are often given assignments that fall outside of their scope of teaching. When this happens, their 
    workload must be adjusted. This means their teaching workload gets reduced to accommodate the new assigned 
    time being offered.
  • Part Time/Lecturer Faculty are hired to teach the courses that otherwise would have been taught by the Full Time Faculty.
  • The department sponsoring (hiring entity) the new assigned time reimburses the college at the CSUSM buyout rate for the number of units/WTUs the faculty is being 'bought out' assigned time for at the current CSUSM buyout rate to go towards the pay for the lecturer hired. See current buyout rate in the table below.
  • The pay for the Full Time faculty does not change, just the assigned time workload.

STEPS

1. 1. 1. Faculty submits Assigned Time Request in InfoReady (all assigned time that is not included on the instructional schedule, including service, research, sabbaticals, grants, committees, etc.)
      2. Academic Resources team reviews request for accuracy and accepts or rejects InfoReady requests.
         If Accepted, reviewers are assigned to begin the routing approval process.
         If Rejected, notification is sent to requester. No reviewers assigned.
      3. Reviewers submit their approval in order assigned.
      4. Academic Resources team sends out notification via InfoReady for requests being Awarded or Rejected once all reviews have been completed.
      5. Once awarded, the Term Workload page in PeopleSoft CS will get automatically populated 
         through InfoReady outbound daily feed. 
      6. Progress reports for assigned time were an additional audit requirement, InfoReady will automatically send an email prior to the end of the semester for the faculty to report their progress.
      7. STEP BY STEP GUIDE (COMING)

Faculty submit all Assigned Time in InfoReady 

Fall 2024 Assigned Time

Historical Buyout Rates

(aka course release/vacancy rate/replacement rate/reimbursement rate)

This is the budgeted salary range for the cost of hiring temporary faculty to cover instruction normally assigned to tenure track faculty who have been released for instructional assignments. Please note that this will be effective July 1 and we will be reviewing this rate for future years.

Support

Contacts for questions regarding Assigned Time guidelines or processing:

• FACULTY: Please contact the Dean, Associate Dean, or Lead Analyst of your home college 
• STAFF: Please contact Maria Rasimas or Malachi Harper