Arts & Lectures will begin accepting Proposal Submissions for AY 12-13 starting January 30, 2012.

Deadline for proposal submissions is March 9, 2012.

Proposal Guidelines and Criteria

Since the inception of CSUSM, the Arts and Lectures Series has provided the campus and community an array of innovative art, lectures, and cultural events. In 2004, the program became committee driven, and events are curated through a call for proposals.  Proposals are welcome from faculty, staff, and students from all departments as well the public.

The Arts & Lectures Committee can fund requests up to $2,000 for performance/lecture fees and up to $300.00 for necessary tech support and facility costs. Events costing more than $2,300 should include co-sponsorship. 

Please note there are new and additional costs for facility usage.  For more details, please review page three of the proposal form or contact Marilyn Huerta at 760-750-8889 for advice prior to submitting your proposal.

The following are standard practices of the Office of Arts & Lectures:

• Arts & Lectures provides financial support for standard audio/visual fees for on-campus A&L-sponsored events as well as customary publicity costs (semester brochure and web site postings).
• A&L will provide a PDF of the promotional flyer/poster.
• A&L aspires to keep most events free of charge.
• A&L events are geared towards students, faculty, and staff, and also open to the general public.
• A&L encourages co-sponsored events and events that are in partnership with community organizations.
• A&L encourages student proposals that are linked to a faculty member or a student organization.
• A follow-up event evaluation is required of event proposers within two weeks of the event. (A&L will provide this form).
• A&L relies on the proposer's participation in the coordination and production of the funded event with A&L.
• A&L strives to promote campus initiatives and diverse programming.
• A&L cannot provide funding or support for receptions or food.
• A&L does not coordinate travel, housing or transportation.
• Funding is based on a year-by year basis.  Events previously funded are welcome, but funding is not guaranteed based on prior acceptance.
• Proposers may submit multiple applications for separate events

The following are expectations of the Proposer:

• Specify desired room location, date, and time of event.
• Act as a liaison between A&L and guest artist/speaker.
• Ensure International Guests have proper work documentation for payment.  (To determine what documents are needed, visit http://www.csusm.edu/global/Faculty%20and%20Departments/visitingfacultyinfoform.html )
• Ensure guests contracts are completed and returned at least 10 days prior to the event.
• Provide A&L with description of event and pictures for promotional events. (DVD’s of performance are appreciated).
• Identify and contact (email) classes/professors who would be interested in this topic or event (cc Arts & Lectures).
• Invite special campus/community groups to attend (cc Arts & Lectures).
• Provide two student volunteer assistants.
• Copy A&L on all promotional communications.
• Place A&L logo on all promotional event materials.
• Meet required deadlines.