New Employee Sign-In
Patricia Runzel (Tricia) in Faculty Affairs manages the new employee sign-in process. New tenure-track faculty members will receive a detailed letter from Tricia with a list of required forms and documents. Please contact Tricia at (760) 750-8816 or email@example.com to set up an appointment.
Faculty ID, Audio/Visual Requests
The Media Library, located in Kellogg Library, Room 2100 issues all campus IDs until 5:00 pm, Monday through Friday. The Media Library can also assist you with all of your audio/Visual equipment requests. Their phone number is (760) 750-4370.
Cougar Courses (IITS)
All courses receive a "moodle shell" on a site called "Cougar Courses." This is akin to "Blackboard" and allows you, even if you have no online instructional component, to offer students ready access to syllabus, assignments, and other course information as well as a means for you to send announcements (through the "news" forum) to your students in a particular course. Please see the IITS webpage or contact Barbara Taylor at firstname.lastname@example.org for any assistance or visit them on the 2nd floor of Kellogg library for any tutorial assistance.
Username and Password/Email
It is important to set up your email as soon as possible since this is the major form of campus communication for myriad issues of import to faculty. Your username and password will be sent to you on or before the faculty pre-instruction days. If you have any issues with your username and password, please contact the Computing Helpdesk at (760) 750-4790. They are located in Kellogg Library 2013.
University practice is that faculty members hold one office hour per week, per course taught on campus, though often people teaching an online course may schedule that contact as "online" also. Please send your office hours to Josephine Rosas email@example.com at your earliest convenience before the beginning of the semester. We will make certain that your office hours are posted on your door. Your office hours will also be posted online for the students by the end of the first week of the semester.
Shared Office (Lecturers)
You will be assigned to an office that you may or may not share with another professor. There is also a shared work space for COMM and MASS lecturers which is located in SBSB 2212 and equipped with a networked computer and telephone. For printing needs, there is the printer/copy machine in SBSB 2220 for use. To make copies, you will need a copy code which will be emailed to you on or before faculty pre-instruction days. If you have not received your copy code, please contact Josephine Rosas firstname.lastname@example.org.
For tenure-track faculty, you will need to add the workroom printer (SBSB 2220) to your computer before you can print. Please contact the Computing Helpdesk for assistance with adding the printer to your system. The Computing Helpdesk phone number is 760-750-4790. Please let them know you are trying to add printer: SBSB 2220. In order to print you will need a copy code which will be emailed to you on or before faculty pre-instruction days. If you have not received your copy code, please contact Josephine Rosas email@example.com.
For lecturers, you have access to the shared office which contains a local printer. Once you make one copy, you may use this copy to make more using the workroom printer (SBSB 2220). In order to make copies, you will need a copy code which will be emailed to you on or before faculty pre-instruction days. If you have not received your copy code, please contact Josephine Rosas firstname.lastname@example.org.
Each tenure-track faculty member has a mailbox on the 4th floor of SBSB, located in the hallway next to the Faculty Lounge (room 4123). For lecturers, the mailboxes are located in SBSB 2220. Please check your mailbox regularly and do not let the mailbox overflow.
For new tenure-track faculty, your campus phone extension will be sent to you on or before the faculty pre-instruction days. You will need to set up your voicemail. Telephone Services can assist you with this should you have any questions or concerns. Their number is x4530. If you need to make outside calls while on campus, please dial 9 and then the number. For on-campus calls, simply dial the last four digits of the phone number. Telephone Services will deliver a long-distance calling code to you sometime in August. If you ever forget or misplace your code, please call Telephone Services and they will issue you another one.
We recommend placing your book order as soon as possible. You can place your order by contacting Steve Magana at (760) 750-4734 or email@example.com.
Faculty are responsible for obtaining examination aka desk copies for review and/or instructor copies for books adopted. Please submit requests directly to publishers by visiting their websites.
You will use your username and password to access the portal. If you have difficulties, please contact the Computing Helpdesk at (760) 750-4790.
Please e-mail Josephine Rosas firstname.lastname@example.org an electronic copy of your syllabus(i) by the end of the first week of classes for archival purposes. Please save the file with lowercase letters and no spaces or symbols using the following format: soc_115_elise_spring_2012.pdf. Academic Programs requires that we submit all syllabi to them using the above-referenced format, so your time and attention to this detail is greatly appreciated.
Please email the Office of the Registrar (email@example.com) by the add/drop deadline (generally two weeks from the first official day of classes) in order to drop students who enroll in your classes but who never show up. They will need the students' names, IDs (located on your class roster), course number, and section number. Your email must come from your campus email account.
Tenure-track faculty advise student majors in both Communication and Mass Media. Student majors are evenly distributed across faculty. An advising sheet will be updated each semester and posted to faculty office doors as well as to the department bulletin and website.
To obtain a faculty parking pass, please go to the Parking and Commuter Services office located in the Public Safety Building #63 (PSB). They are on the corner of LaMoree and Campus View Drive (next to the SPRINTER station).
Guest Parking Passes
If you would like to request a parking pass for a campus visitor, please complete and submit the Parking Permit Request Form at least 48 hours in advance of the visit. Parking passes will be available for your guest on the day of the campus visit at the Parking and Commuter Services office located in the Public Safety Building #63 (PSB). They are located on the corner of LaMoree and Campus View Drive (next to the SPRINTER station). If you wish, you may pick up the parking pass for your guest prior to the day of their visit -- just let us know you wish to do that when you submit the request.
Conference Room Reservations
If you would like to reserve a conference room, please submit the Conference Room Reservation Request Form and you will be notified once your reservation has been approved. Generally, it takes Events and Conference Services 3-4 days to approve a location. If this procedure is not followed, you are not allowed to use the location, so please plan accordingly.
There are two very important reasons why the proper travel paperwork must be filed on your behalf before you travel on University business. The first reason is to ensure you are covered on the University's liability policy in case of an accident. The second reason is that the University will not reimburse you for your travel expenses if you take a business-related trip without informing them first. The reasoning is that the University needs verification from the Department that funds for your travel are available for your use.
The form that needs to be filed before you travel is called the Travel Authorization Form (TAF) or more affectionately referred to as "the green form." In order for us to process a TAF for you, we will need you to submit the Travel Approval Form at least 3-4 weeks before you travel domestically and 60 days before you travel internationally.
Upon your return, please collect all your travel receipts in an envelope and give them to Josephine Rosas. We will process your travel claim and get your reimbursement out to you as soon as possible. Reimbursement generally takes 3-4 weeks from the time we submit the claim.