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Faculty Proposals

CALM logoCall for Faculty Proposals to CALM a Course for Winter Intersession or Spring 2018

Accepting proposals from Nov. 13 through Dec. 11

Submitting a Proposal

All instructors are invited to apply. You can apply to reduce the textbook costs in:

  • a course you have previously taught
  • a course you are teaching for the first time
  • a newly approved course


  1. You must reduce the cost of course materials by replacing some or all of your current texts with free or Open Educational Resources (OER).  While these options can be part of your solution, it is not sufficient to: adopt lower cost textbooks,  allow students to use earlier editions, inform them of online sources, used, lower cost rentals or ebooks.
    Locate OER and other free materials.
  2. The total student savings must be at least $1,000 per course section.
      1. To calculate this, use the difference between the total cost of course materials from previous term and total cost of course materials in adopting term x number of students in current term.
      2. If it is the first time you are teaching this course, calculate the cost savings by comparing the cost of the proposed solution to an average of 3 texts commonly assigned for this course.
      3. If your CALM solution includes replacing your current text with a lower cost text, calculate the cost savings by comparing the cost using the same formats (hardcover vs. hardcover or ebook vs. ebook).
  3. If customized books are part of your solution, they must be available in at least two formats: new, rental or used. The campus bookstore does not buy back loose-leaf custom books, so contact them to ensure your proposed solution can meet this requirement.

Submitting Your Proposal

There is no way to save a partially completed form, so be sure you have steps 2 and 3 completed before starting the online application form.

  1. Review the proposal requirements, award levels, deliverables and expectations described on this page.
  2. Review the REQUESTED INFORMATION. You'll need this information to fill out the online application form.
  3. Download the PROJECTED SAVINGS document and complete it. You'll need to submit this with your application form.
  4. Fill out the ONLINE APPLICATION FORM with the information you collected in step 2 and upload your PROJECTED SAVINGS document.


If you'd like more information, help getting started on a proposal, or assistance with the application documents/process. email us at; You can also find examples of previously funded CALM projects on the Faculty Heroes pages of this site.


Award Levels

CALM awards are based on the number of sections you will teach with your reduced or no cost materials in the 2017/2018 academic year, and on the potential savings.Please read the criteria for each award tier carefully. The CALM team will notify you of your expected award in your acceptance letter.

All Tiers: Sections with more than 50 students will be counted as two sections.

Note: Tier 1 through Tier 3 – Where three or more faculty are working on reducing textbook costs for the same course, proposals will be considered only within the Tier 4 methodology.

Tier 1 - Project achieves 30-50% savings: Award of $500 per section, up to 2 sections. Additional sections reimbursed at $250 per section. Maximum award $1,500.

Tier 2 - Project achieves savings greater than 50% and less than 90%: Award of $750 per section, up to 2 sections. Additional sections reimbursed at $375 per section. Maximum award $2,250.

Tier 3 - Project achieves a minimum of 90% savings: Award of $1,000 per section, up to 2 sections. Additional sections reimbursed at $500 per section. Maximum award $3,000.

Tier 4-Team or Department-wide adoptions: Team or department-wide proposals must demonstrate a minimum of 30% savings for each included course section. The total award will be calculated by applying the tier formulas above. A maximum of $5,000 per team may be awarded, with individual awards capped at the tier limits as noted above. For department-wide adoptions, please contact us to discuss your proposal.

Selection Criteria

  • Quality and detail of application and its potential for meeting the requirements of the selected tier.
  • Priority will be given to proposals demonstrating the largest potential savings to students.

Award Requirements and Expectations

  1. Faculty will be required to meet with an Instructional Developer at least once.
  2. All adopted materials meet copyright requirements, are properly cited and are accessible by all students regardless of disability. Training will be offered to assist faculty in locating appropriate resources and ensuring copyright and accessibility requirements are met.
  3. A method of evaluating these alternative materials is selected, and included in your final project report.
  4. Work with the campus bookstore to make used copies of custom materials available and ensure multiple options are available for publisher’s materials.
  5. The materials are implemented in the course section(s).
  6. Submit your final report, including a brief description of your project for the CALM heroes webpage and your actual savings per section.

Payment of Award

Lecturers can take their award as a stipend, or professional development funds.  Those wishing to take their funds as a stipend will need to complete form 2403, in addition to the deliverables and expectations listed above. 

Tenure-track faculty will receive their award as professional development funds, which will be transferred to their department  upon completion  of the deliverables and expectations listed above.

The funds can be used according to the requirements of your college and department.

What are Open Education Resources?

As defined in California Senate AB 798: “Open educational resources include, but are not limited to:

full courses, course materials, modules, textbooks, faculty-created content, streaming videos, tests, software, and any other tools, materials, or techniques used to support access to knowledge.”

These materials must be:

  1. FREE Public Domain
  2. Openly licensed educational materials(Creative Commons or GNU license) that can be used at no cost for teaching, learning, research, and other purposes.
  3. Materials that can be used under acceptable use and fair use policy.
  4. FREE to students - This includes websites you can link to, and Kellogg Library digital resources that are properly licensed AND all students in the course can access at the same time to use for the entire term of the course.

Find OER resources on the CALM website