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Sample Greetings

In Office Greeting Samples

Choose a beginning statement

  • You have reached the voicemail box of Name.
  • You have reached the office of Name.
  • This is Name of the Dept.
  • This is NameTitle of Dept. Name.
  • Hello, you have reached Name, California State University at San Marcos, Dept. Name.
  • You have reached Dept. Name, the voicemail box of Name.
  • Thank you for calling the desk of Name, Title of Dept. Name.
  • Faculty:  You have reached the voicemail box of Name.  My office hours are....
  • Dept Greeting:  You have reached Dept. Name at Cal State San Marcos.
  • Dept Greeting:  Thank you for calling Dept. Name at Cal State San Marcos.  Our office hours are....

Choose a middle statement                                          

  • Please leave a message after the tone and I'll return your call as soon as possible.
  • Please leave me a brief message after the tone including your name and number.
  • Please leave a detailed message after the tone.  Please include your name and number and any pertinent information you can provide.
  • I'm either on the phone or away from the office right now.  Please leave a message after the tone and I'll return your call as soon as possible.
  • Your call is important to me.  Please leave your name and number and I will get back to you at my earliest convenience.
  • I'm sorry I missed your call.  Please leave a message and I will return your call as soon as possible.
  • I'm sorry I am unable to take your call at the moment, but please leave your name and number and I will return your call as soon as possible.

For those who need to give callers an option to be transferred to another number

  • If you need to speak with someone immediately, please press 0 to be transferred to the ______Dept____ office.
  • If this is an emergency, please call 760 750 4567

Choose an ending (optional)

  • Thank you.
  • Have a nice day.
  • Have a great day!
  • You may also contact me via email at email address. Thank you.

Out of Office Greeting Samples

Choose pieces of the greetings from the "In Office" samples above and include one of the following

  • I'm currently out of the office
  • I'm away from my desk at this time
  • Out of Office Alert:  You've reached the voicemail box of Name and I'll be out of the office until ....