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Travel

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All information on this page including travel documents, traveler responsibilities, pre & post travel information and more are thoroughly detailed in our Travel Guidelines. The CSUSM Corporation Travel Guidelines will defer to the CSU System Travel Policies when applicable. For Academic Affairs information on travel please visit Planning and Academic Resources Travel Information.

If you have questions that are not detailed in our Travel Guidelines, please refer to our Frequently Asked Questions. If you need further assistance, please contact CSUSM Corporation via phone or email at 760-750-4700 or corp@csusm.edu.  

Before Travel

CSUSM Corporation guidelines require submission of a Travel Request Form and all supporting documentation at least ten (10) days prior to travel. Supporting documents may include a conference agenda, a printout of an estimated cost for airfare, rental car, and a printout of mileage if you are driving. Please note the Travel Request Form requires approval signatures. If traveling to Hawaii or Alaska, travelers will use the Federal per diem rates for lodging, meal, and incidental expenses. 

After Travel

CSUSM Corporation guidelines require a submission of a Travel Expense Claim Form for all reimbursable expenses within thirty (30) days of return.  If no reimbursable or ProCard expenses were incurred, a Travel Expense Claim form still needs to be completed and signed by the traveler indicating that no expenses were made.

International Travel

Employees planning to travel internationally must request approval from the CSUSM campus President prior to making any travel arrangements and should contact Safety, Risk & Sustainability for information on requesting the mandatory Foreign Travel Insurance. All travelers are requested to obtain Foreign Travel Insurance from the University for security purposes.  

For more information on mandatory international travel requirements, visit Procurement & Support Services: International Travel. For Academic Affairs International Travel information, please visit Academic Affairs International Travel Protocol.

Lodging will be based on the Federal per diem rate. Receipts will be required for reimbursement. Travelers will receive a fixed amount per diem for meals and incidentals in accordance with the International Maximum Travel Per Diem Allowance - U.S. Department of State

Affiliated Policies, Procedures, and Forms

Signature Requirements

Both the travel claims and travel requests require specific authorizing signatures. Please note that the signature requirements differ between  sponsored projects travel and non-sponsored projects travel. 

 Sponsored Projects Travel  (85xxx)

TYPE OF TRAVEL  NECESSARY SIGNATURES FOR TRAVEL REQUEST NECESSARY SIGNATURES FOR TRAVEL CLAIM
Domestic Travel
  • PI/Funding Authority
  • Supervisor/Dean
  • Dean of Graduate Studies and Research
  • CSUSM Corporation
  •  PI/Funding Authority
  • Dean of Graduate Studies and Research
  • CSUSM Corporation
International Travel
  • PI/Project/Funding Authority
  • Supervisor/Dean
  • Dean of Graduate Studies and research
  • CSUSM Corporation
  • VP/Provost
  • CSUSM President
 
  •  PI/Funding Authority
  • Dean of Graduate Studies and Research
  • CSUSM Corporation

Campus Programs and CSUSM Corporation Administration Travel  (86xxx & 81xxx)

TYPE OF TRAVEL  NECESSARY SIGNATURES FOR TRAVEL REQUEST NECESSARY SIGNATURES FOR TRAVEL CLAIM
Domestic Travel
  • Supervisor
  • Funding Authority
  • Vice President/Provost (ONLY if travel is Outisde of Southern CA and/or over $500)*
  • CSUSM Corporation (if applicable)**
  • Supervisor
  • Funding Authority
  • CSUSM Corporation (if applicable)**
International Travel 
  • Supervisor
  • Funding Authority
  • Vice President/Provost
  • CSUSM President
  • CSUSM Corporation
  • Supervisor
  • Funding Authority
  • CSUSM Corporation

* For Campus Programs (81xxx or 86xxx) under Academic Affairs, Provost Oberem has given delegated authority to Wesley Schultz, Dean of Graduate Studies and Research to sign on his behalf for this type of travel.  
** CSUSM Corporation Executive Director approval is required only if exemptions to travel policy and/or expense limits are being requested and/or claimed (ex. exemption to $275 per night lodging limit).

Frequently Asked Questions