department menu

Temporary Library Faculty - Archivist for Special Collections

  • 2 year term (2019/20 - 2020/21)
  • College: University Library

The University Library at California State University San Marcos seeks applicants for an Archivist for Special Collections for a temporary full-time Library faculty position with a 2-year term. This position will be responsible for arranging, rehousing, and describing special collections materials.

About the University Library’s Special Collections:

The University Library’s newly-created Special Collections department holds intriguing and important resources related to the cultural heritage and history of North San Diego County, including: The Paul Ecke Ranch, Inc. Business Records and Family Papers, 600 cubic feet of paper records, photographs, digital and analog media, and artifacts documenting daily operations of the business, as well as the family papers of three generations of the Ecke family; the North County Times Negatives, roughly 30,000 images taken of North San Diego County from 1968 – 2001; the Brewchive™, records and artifacts chronicling the region’s craft brewing scene; selected political papers and the University Archives.


The Archivist for Special Collections will be responsible for the processing of CSUSM’s archival and manuscript collections, including their accession, arrangement, housing, and description. Key tasks include creating and editing finding aids using the Library’s ArchivesSpace instance. The Archivist for Special Collections will also contribute to the planning and development of digitization projects and their associated metadata. Additionally, the Archivist for Special Collections will collaborate with academic department faculty, library subject specialists and staff, campus administrative units, and members of the community to prepare CSUSM’s collections for research access. The Archivist for Special Collections also trains and directs the work of part-time student assistants.

Minimum qualifications:

  • ALA-accredited MLIS or MIS with specialized coursework in archival enterprise.
  • A minimum of one year of archival experience processing collections, including creating and editing finding aids.
  • Understanding of and commitment to nationally-accepted standards, tools, and best practices for archival processing and description, including Describing Archives: a Content Standard.
  • Experience with collection management software such as ArchivesSpace.
  • Knowledge of preservation practices for archival materials.
  • Project management experience.
  • Demonstrated ability to communicate clearly and effectively, verbally and in writing.

 Preferred qualifications:

  • An advanced degree in an applicable subject field.
  • Experience with audiovisual formats.
  • Knowledge of digitization equipment and software, standards, and best practices.
  • Supervisory experience.
  • Familiarity with copyright, legal, and ethical issues related to print and digital assets in special collections.


To apply, please submit the following to   

Timeline:  A review of applications will begin on June 4th, 2019; however, the position will remain open until filled. 

The University is particularly interested in candidates who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented groups.

CSUSM has been designated as a Hispanic Serving Institution (HSI) and an Asian American Native American Pacific Islander Serving Institution (AANAPISI) and was recently named one of the top 32 Colleges most friendly to junior faculty by the Collaborative on Academic Careers in Higher Education. Visit  for more information.

California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

This position is subject to employment verification, education verification, reference checks and criminal record checks.  An offer of appointment is contingent upon successful completion of a background check, including a criminal records check, and may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the CSU Executive Order 1083 as a condition of employment.  An offer of employment is contingent upon execution of an Acknowledgement of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect form.  Signing the form is a prerequisite to employment and failure to sign will result in any offer of employment being withdrawn.