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Recruitment Process for Applicants


The University accepts applications and/or resumes for vacant positions within the specified recruitment periods noted in the applicable job announcement. Recruitments are open to the public and current California State University San Marcos  employees for a minimum of fourteen (14) calendar days; however, some vacancies may remain open for several weeks, or until the position is filled. While most recruitments are conducted to fill current vacancies, others are conducted to fill newly established positions.


Each job classification has its own unique requirements and/or skill set(s). Please read the position announcement carefully making sure you meet the published qualifications contained in the position description before applying. A “hyperlink” displayed within the position announcement will allow you to access the position description; supplemental application materials; and benefit summary for the posted position. All required documents must accompany your initial application. Any required application material omitted from your record will disqualify you from further consideration.

Application Process:

Please read the “How To Apply” instructions on the summary page of our web site carefully. As you move through the process, please be sure to follow all of the instructions provided and complete the employment application, supplemental application forms (if applicable), attach and submit a resume, and/or any other requested materials to Human Resources (HR) by the first screening date or deadline date. When submitting requested documents, be sure to identify the position name and Job ID Number of the position for which you are applying. Be specific about your knowledge, experience and training and, above all, complete each section of the application.

  • External Applicant Guide
  • Internal Applicant Guide

Accomodations for Applicants with Disabilities:

Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Human Resources Office at (760) 750-4418 or email:  Hearing and speech impaired applicants may call our TDD at (760) 750-3238.

Application Evaluation:

Applications are usually pre-screened for minimum qualifications by a member of the HR department. A second screening of applications for minimum and/or preferred qualifications is typically completed by the hiring authority or by a search committee. If a search committee is assigned to participate in the interview process, they will provide recommendations to the hiring authority based on the strengths and weaknesses of the applicants. While it is our goal to keep the selection process well-tuned and efficient, it is important to note that there are several steps in the overall process including multiple interviews, possible assessments, reference checks, background investigations, and possible pre-employment health assessments. The entire selection process may take between four (4) and six (6) weeks. Only the most qualified applicant or applicants are recommended for final interview or selection. Once a final decision is made, either the hiring authority or a Human Resources Representative will extend an official offer of employment. All applicants interviewed will be notified by postal mail following the formal acceptance of employment by the chosen candidate.

If You Are Selected:

If you are selected for a position and you have accepted the offer of employment, your specific position may require some or all of the following: a pre-employment medical exam, drug screen, background investigation, and psychological exam. Upon successful completion, your start date will be discussed and agreed upon between you and the hiring authority.

Under federal law, employers are required to verify that all new employees are eligible for employment in the United States and meet the Internal Revenue Service and the State of California Franchise Tax Board requirements. Should you be selected for the position for which you are applying and you begin the hire process, you MUST sign onto the University's payroll prior to the first day of employment OR on the first day of employment and present acceptable documents that establish both identity and employment eligibility in accordance with established I-9 requirements.  In addition, state law requires that the name you use to sign onto the University’s payroll matches the name on your social security card.

If hired, your position may require you to serve a probationary period before you become a permanent California State University San Marcos employee.