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Spring 2018 Elections

The Spring 2018 Faculty Elections are underway.  Those eligible will vote to fill vacancies on the Senate, and ten of the Senate Standing Committees, with service terms that begin in Fall 2018.  Elections in 2018 will include nominations and voting for a Senate Vice Chair (F18-S20), and a Senate Secretary (F18-S19).  Faculty will also be electing an ASCSU representative to serve a three-year term, with service beginning in the Fall.  And, in addition to the Standing Committees, voting will take place to fill Fall '18 vacancies on the Faculty Awards Selection Committee, Professional Leave Committee, Faculty Center Advisory Council and Faculty Grants Committee. 


 Open Seats/Self-Nominations and Nominations by Others

  • SAMPLE BALLOTS (Look for appropriate tab(s) that apply to you.  For your convenience, the “Seats with Nominees” document is attached, as well.  If you note any errors, please contact the Senate Office. 
  • Additions/changes to the sample ballot may be made until 5:00 PM on 4/2/17. 
  • Polls will open at 9:00 am on 4/3 and close at 9:00 am on 4/10.

Senate Officer Vacancies – service beginning Fall 2018

  • Senate Officers are elected by the current voting members of Senate.  The vacancies are listed on the attached document, but the calendar for balloting is slightly different, with voting taking place beginning April 10th.  There are two officer vacancies for service that begins in Fall 2018 – Senate Vice Chair F18-S20 (a two-year term) and Senate Secretary 18/19 (a one-year term).  

NEAC is issuing an official Call for Nominations for Vice Chair of Academic Senate 18-20, and Secretary of Academic Senate 18/19, as part of the Spring Election process.  Eligible faculty may self-nominate, or be nominated by colleagues.  Faculty nominating a colleague should obtain permission of the nominee prior to submitting their name. 

Officer Seat* Eligibility Anticipated Release Time Available for this Senate Officer Seat Summary of Duties

Vice Chair

F18 - S20

(two year term)

Must be either a current voting member of the Senate or eligible faculty who have served as a Senator or in any capacity on a Senate Standing Committee for two of the past five years.  Must be tenured at the time of nomination. 

6 WTU per academic year (e.g., 3 WTU/semester).

Attends weekly Senate Officer Meetings (Monday mornings, 10:30am to 12:00 noon).  Serves as Senate guest representative on University Budget Committee; serves as member of Long-range Academic Master Plan Task Force; Senate liaison to University Advancement; Senate liaison to Extended Learning.  Acts on Senate Chair’s behalf when Chair is not available.  Reports to EC and Senate on meeting agenda items of importance to faculty. 



(one year term)

Must be either a current voting member of the Senate or eligible faculty who have served as a Senator or in any capacity on a Senate Standing Committee for two of the past five years.  Must be tenured at the time of nomination. 


3 WTU per academic year.

Attends weekly Senate Officer Meetings (Monday mornings, 10:30am to 12:00 noon). Oversees display of Agenda items at EC and Senate meetings and records any amendments to presented documents; oversees presentation of Senate-passed documents for administrative approval, in collaboration with Senate Coordinator; Reports to Senate on status of Senate approved documents and EC initiated referendums.

*Note:  The Senate Officer seats are voted on by voting members of the Academic Senate, per Senate Election Rules and Procedures.

Nominations will be accepted until 5:00 PM on 4/2/18.  A list of nominees will be posted on a Sample Ballot to be distributed the following morning.  Changes to the Sample Ballot will be accepted until 5PM on Monday, 4/9/18 and Senators will vote for these two seats beginning at 9AM on Tuesday, April 10th, with results reported at the Senate meeting on April 18th, and to the campus shortly thereafter.

Please forward nominations for these two Senate Officer seats via email to the Academic Senate Office.

ASCSU Seat – Service Fall 2018 through Spring 2021

NEAC is issuing a Call for nominations to fill a vacancy for Senator, serving on the CSU Academic Senate (ASCSU), or “statewide Senate”.  ASCSU is made up of faculty members from each of the CSU’s 23 campuses and represents the CSU faculty in matters of system-wide concern.  CSUSM has two ASCSU representatives, serving three-year, staggered terms.  This Call is for nominations to fill the Fall 2018 through Spring 2021 vacancy.  Those who are receiving this email are considered eligible to run for this seat, as defined in our Constitution and Bylaws document.

Traditionally, the ASCSU holds five plenary meetings each year in Long Beach (click here for this year’s calendar to see an example of a typical AY meeting schedule – statewide senators attend those meetings labeled “Plenary” during their first year of service).  The ASCSU’s committees also meet periodically.  At times, these meetings are conducted electronically or via telephone.  Note:  An ASCSU Senator does not typically serve on a committee during the first year of her/his three-year term).  Travel costs are covered by our campus Senate Office., and reimbursed to CSUSM by the CSU Senate. 

 For additional information, you may wish to visit the ASCSU’s website found at this link.

 If you are “eligible faculty” interested in representing CSUSM on the ASCSU for the period of Fall 2018 through Spring 2021, nominations will be accepted until 5:00 PM on Monday, April 2nd.  A list of nominees will be posted on the Spring Election Sample Ballot on 3/13/16.  Nominations should be sent via email to the Academic Senate Office.  

Promotion and Tenure Committee Seats

The Promotion and Tenure Committee seats must be contested (i.e., two candidates must run for the seat to appear on the ballot).  We are still in need of two candidates from CHABSS-BSS;  and one candidate more from CHABSS-HA; and.  CSM has two candidates.  More nominations are always welcome.  PTC seats will only appear on the ballot if there are two or more candidates for the vacancy.

Copies of our governing documents, including Constitution and Election Rules may be found at this link.

For your convenience, below is a table showing anticipated meeting days/times for Senate Standing Committees for 18/19, in addition to a link to corresponding webpage where you will find a current roster and the committee charge.

 Please note:  Senate meets nine times during the academic year – usually the first Wednesday of each month, from 12:30 PM to 2:20 PM.

Committee (click on committee for current roster and committee charge) Anticipated Meeting day/time 18/19
Academic Policy Committee (APC)* 1:45 – 3:45 PM on non-Senate Wednesdays
Budget and Long-Range Planning Committee (BLP)* Tuesdays, 1:00 – 2:15 PM
Faculty Affairs Committee (FAC)* Mondays, 1:00-2:30 PM
General Education Committee (GEC)* Thursdays, 10:00 – 11:30 AM
Nominations, Elections, Appointments & Constitution Committee (NEAC)* Meets via email and during year at days/times convenient to all members
Program Assessment Committee (PAC)* Every other Friday, 11:00 AM - 12:30 PM
Promotion and Tenure Committee (PTC)* Meetings scheduled around member availability
Student Affairs Committee (SAC)* Every other Tuesday, 3:00-4:00 PM
Technology Policy & Advisory Committee (TPAC)* Every other Monday, 1:00 – 2:30 PM
University Curriculum Committee (UCC)* Mondays, 1:00 – 2:30 PM
Faculty Awards Selection Committee (FASC) Meetings scheduled around member availability
Faculty Center Advisory Committee (FCAC) 2nd Friday of each month, 1:00 – 2:30 PM
Faculty Grants Committee (FGC) Meetings scheduled around member availability
Professional Leave Committee (PLC) Meetings scheduled around member availability

  *Senate Standing Committee

On behalf of NEAC, we thank all faculty who participate in shared governance and the Spring Election process each year.