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Family Educational Rights and Privacy Act

Student Records

FERPA defines a student record as any record (handwriting, print, tapes, film or other medium) maintained by a CSUSM staff member or agent of the university which is directly related to a student.  FERPA further delineates types of student records and a custodian responsible for the privacy of those records. 

Types of student records and their CSUSM custodians listed in the CSUSM FERPA policy and procedures:

  • Academic Records:  Custodian is the Director of Registration and Records/Registrar
  • Discipline Records:  Custodian is the Dean of Students
  • Financial Aid Records:  Custodian is the Director of Financial Aid & Scholarships
  • Career Placement Records:  Custodian is the Director of the Career Center
  • Student Employment Records:  Custodian is the Director of Human Resources and Equal Opportunity
  • Public Safety Records:  Custodian is the Chief of University Police

Questions regarding types of records not listed here may be directed to the Registrar for academically related records or to the Dean of Students for records associated with student life.