Regardless of College or Department, Faculty spending requests should be reviewed with consistent standards. Faculty should fairly be expected to explain the following (however briefly) for spending requests:
In evaluating requests, reviewers should keep in mind the individual Faculty member’s access to such basics as adequate storage space for student work or office equipment. For example, CSUSM lecturers typically share office and cabinet space and do not have access to Refresh computers and other standard equipment. Simultaneously, lecturers’ institutional service activities are frequently acknowledged with professional development funds that prove difficult to spend. Department Chairs/Program Directors and Deans’ Offices should work collaboratively with lecturer Faculty to facilitate Faculty members’ ability to spend professional development funds they have earned through such activities as committee participation. As a matter of practice, Faculty members should be informed of the source(s) of their professional development funds (stateside, Auxiliary, etc.) at the time they are awarded.
PROFESSIONAL DEVELOPMENT: Professional Development is defined as pursuit of knowledge or skill through study, research and/or creative activities, professional travel, conferences, workshops or courses that directly support and develop a person’s professional growth in their discipline or career. Appropriate expenditure may include supplies, equipment, books, professional memberships or subscriptions, and other costs related to professional development. Hiring students to assist with research, scholarly and/or creative activities is permissible. All purchases must follow CSUSM procurement policies.
This document addresses purchases; Faculty wishing to use professional development funds for payments (e.g., gift cards, cash payment for research) will need additional approvals. Note that Institutional Review Board (IRB) approvals are separate from and do not guarantee spending approvals.
Above language was Approved by the Academic Senate - 4/7/21
- Using university purchasing processes (e.g. ProCard; Purchase Order) is strongly encouraged and preferred over personal reimbursement.
- Professional Development funds must be spent in the year received, they are not eligible to carry forward into the next fiscal year unless specifically authorized. The Provost will review and authorize exceptions on a case by case basis for funds received too late in the year to be used.
Please use the below SPENDING REQUEST LINKS to request spending professional development and start up funds, etc (approval required):