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Faculty Forms

Testing Accommodation Forms

Faculty members who have a student approved for services may or may not receive a blue Testing Accommodation Request Form. The decision to use approved testing accommodations is at the DSS student's discretion. In the event a student completes a Testing Accommodation Request Form, the faculty member of the pertaining course should complete the remaining portion of the form designated strictly to instructors. The form consists of the following requirements:

  • Instructor's name, email, support staff, and available contact method for DSS to reach if an exam question arises
  • Instructor's preferred delivery method for completed exams
  • Course exam/quiz dates, specific directions, and the length of the exam/quiz
  • Instructor's decision to permit or not permit his/her student to test outside of regular class time
  • Course final exam date and time

Faculty members whose exam/quiz dates are tentative may make note of this on the blue Testing Accommodation Request Form and remind his/her student that he/she must complete an exam reservation with the DSS office preferably 7 days prior to the official exam date. Exams/quizzes and any questions or concerns regarding testing accommodations may be submitted via email to

Tape Recording/Transcript Services Contract

Students who are approved for tape recorded lectures or captioning services are entitled to the use of his/her accommodations. Faculty members who are concerned for the integrity of the lecture content may complete a Tape Recording/Transcript Services Contract with the student to protect both parties of agreement.

Process for Reviewing a Request for Academic Adjustment

In accordance with the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, and the CSU Policy for the Provision of Accommodations and Support Services to Students with Disabilities, we must provide reasonable accommodations and academic adjustments to students with disabilities who make requests for such accommodations and services. However, according to federal law and CSU policy, campuses are not required to take any action that would result in a fundamental alteration in the nature of a service, program, or activity, or that would result in undue financial or administrative burden.

Importantly, however, the Office of Civil Rights requires schools to engage in an interactive process, even when the requested accommodation appears on its face to be unreasonable or not feasible based on the above factors, because the process may uncover an alternative accommodation or academic adjustment that both affords the student equal access and does not fundamentally alter the academic program. Below you will find a process that must be followed when a student makes a request for an accommodation or course adjustment that could result in a fundamental alteration.

Interactive Consultation

  • When a student requests an accommodation that you suspect may result in a significant change to your course, first contact Disability Support Services (DSS) rather than telling the student no or even yes.
  • A DSS counselor will begin the interactive process by consulting with you and the student in regards to the requested accommodation. In addition, other appropriate persons may be involved in this interactive discussion including, without limitation, your Program Chair, Dean of the College, another Dean, etc.

Analysis of the Impact of the Requested Accommodation on the Course or Program of Study

  • The DSS counselor, assigned course instructor, and other appropriate participant(s) will review the course syllabus in detail. This is necessary to determine the essential elements of the course, core outcomes and the expectations that all students must meet. 
  • In reviewing the course, a determination will be made about the specific knowledge, principles, skills or concepts that must be mastered or demonstrated.
  • It is also important to evaluate the course to determine if the requested accommodation will impact the program of study in terms of accreditation and/or licensure requirements.

Making a Decision

  • The DSS counselor, assigned course instructor, and other appropriate participant(s) will need to evaluate the reasonableness of the requested accommodation in light of the information gathered.
  • If it is determined that the accommodation will result in a fundamental alteration, a follow up discussion should be had in regards to other accommodation options.
  • The DSS Director (or designee) will prepare a written response to the student in consultation with the assigned course instructor, other appropriate participant(s), and campus counsel.

Informing the Student

  • The DSS Director (or designee) will provide the student with the agreed upon response in either email or hardcopy. The correspondence will make clear to the student that DSS will consider other accommodations should the student make future requests as well as how to appeal the decision to the ADA Appeals Officer (Dean of Students).