Special testing accommodations are approved and provided on a case-by-case basis to
students with documented disabilities. An appropriate DSS professional will determine
if testing accommodations are required for each individual student, and which specific
accommodations will be allowed. Only students with appropriate documentation from
a recognized professional will be considered for services.
Prior to the first day of each semester, students who are approved for testing accommodations
will go to the Testing Center in Craven Hall Suite 4200 and receive one Testing Accommodation
Packet for each class in which they are enrolled. The packet consists of a cover letter
addressed to the specific instructor, an approved support services information sheet,
and a blue-colored Testing Accommodation Request Form. The student should fill out
the first three lines located in in the Student Information section at the top of
the form before giving the packet to the instructor.
If the student decides to use special testing accommodations for a class, the packet
should be given to the instructor during the first week of class along with a verbal
indication that exams will be taken through the Testing Center in Craven Rm. 4200.
The instructor will complete the remainder of the form and should return it directly
to the Testing Scheduler in the Testing Center as soon as possible. To ensure the
integrity of information on the form, the instructor, not the student, should return
the accommodation form to the Testing Scheduler. One week after giving the packet
to the instructor, the student should check with either the instructor or the Testing
Scheduler to find out if the form has been completed and returned. Having access to
this document is important in order to ensure we have the necessary information to
properly administer exams and quizzes.
When picking up Testing Accommodation Packets only ask for as many as you are going
to use. Not all students will make use of special testing accommodations in each course.
This is important so we are not involved in the administration of exams that a student
has decided to take in class instead of the Testing Center.
A test date and time are not automatically scheduled for the student. The student
is responsible to reserve a room in the Testing Center located in Craven Hall Suite
Rm. 4200. The student needs to contact the Testing Center to complete a Testing Accommodation
Reservation form for each individual exam throughout the semester. This is required
so DSS can work on acquiring sufficient rooms for exam administrations throughout
the semester. Ideally, testing accommodations must be set no less than two (2) weeks
prior to each exam. Accommodations will not be guaranteed with shorter notice unless
there are specific circumstances to justify the situation.
If exams are being administered by the instructor on a “to be announced” basis, the
student is responsible to contact the Testing Scheduler as soon as the exam date is
announced in class. If the instructor changes an exam date, the student should inform
the Testing Scheduler right away and reschedule the previously set testing accommodation
A testing accommodation will be set between the student and the Testing Scheduler
using the following policy:
- The student will begin the exam in the Testing Center at the same time that the class
begins the exam, and will receive a time extension (according to the approved accommodation)
past the end of the testing period for the class.
- If #1 is not possible because the student has a class immediately following the class
in which the exam is being administered, then the student will begin the exam prior
to the class starting time. The student’s starting time will be determined according
to the time extension allowed for the student so that the student’s ending time for
the exam will be the same as the class ending time.
- If #1 and #2 are not possible because of back-to-back classes, the student will be
referred back to the instructor to arrange permission to take the exam at a different
time that does not overlap the class testing time.
- If #3 is the only workable option, the instructor must contact the Testing Center
and communicate his/her approval of the agreement between the instructor and the student.
The Testing Center will not administer the exam without this approval from the instructor.
After coordinating with the instructor, the student is responsible to contact the
Testing Center to set up a testing accommodation reservation following the parameters
set by the agreement with the instructor.
- If the student has an exam that extends past or begins after our regular hours of
operation then DSS will work on providing the necessary staffing to proctor the exam.
If this is not possible, then DSS will work on trying to secure the necessary authorization
to administer the exam on a different day or time frame.
- If the student has a Saturday class, the student should contact the professor to seek
permission to take the exam on Monday or Friday. However, if this is not possible,
then DSS will provide the necessary staffing to proctor the exam on a Saturday.
It is the responsibility of the student to remind the instructor in advance of each
exam that the test will be taken in the Testing Center, and to inform him/her of the
scheduled start time to ensure that an exam copy will be made available before that
Once an accommodation reservation has been established for a student’s exam, it is
binding. Rescheduling will be allowed only with permission of the instructor and/or
a DSS Counselor.
If the student misses an exam due to disability related reasons, a makeup exam must
be allowed by the instructor. The student is responsible for contacting the instructor
to determine when the makeup exam must be completed by. The instructor must personally
inform the Testing Scheduler of the parameters agreed upon with the student. As soon
as an agreement is reached with the professor, the student must contact the Testing
Scheduler to set a testing accommodation reservation for the makeup exam. Before the
Testing Scheduler can administer the makeup exam, the student must provide verification
from an appropriate professional substantiating that the absence on the original test
date was disability related.
The student is expected to check in at the Testing Center at least five minutes before
the scheduled starting time for the exam. Except with permission of the instructor,
a student who arrives late for an exam will not be given additional time to compensate
for testing time missed due to tardiness.
A student who is caught using aides that are not permitted will have the items removed
from the testing room and the professor will be immediately notified. A written explanation
of the events that transpired will be given to the instructor. Surveillance cameras are used by the DSS staff to monitor exams for students taking
exams in our testing rooms.
An alternate testing format shall be provided to any student whose disability prevents
them from completing the normally formatted class exam. These situations are handled
on a case-by-case basis to determine the best possible testing format to measure the
student’s knowledge of the course information.
If a problem should arise between the instructor and the student regarding the implementation
of testing accommodations, the student should inform the Testing Scheduler who will
either intervene or have the Director of DSS take action on the student’s behalf.