EXPECTATIONS of the PROPOSER:

  • Act as a liaison between A&L and guest lecturer/artist.
  • Do not schedule events in your classroom during your class period.  Events are open to everyone so there is no guarantee that all of your students would be able to attend your proposed event.
  • Forward guest payment contracts to guest lecturers/artists and ensure that they are completed and returned at least 10 business days prior to the event. Note: Paychecks are mailed to your guests within 30 days following the event, if all contract documents have been completed and returned by the required date.
  • Provide co-sponsor payment information that includes awarded dollar amounts and chargeback account numbers OR connect the facilitator of this information with the Arts & Lectures Coordinator.
  • Work with your AC or the Arts and Lectures Coordinator only to coordinate any outside funding/co-sponsorships.  The Dean’s office is not responsible for dealing with this paperwork. 
  • When seeking outside funding, use the Arts and Lectures approved template to ask for funding.
  • Ensure International Guests have proper work documentation for payment prior to submitting your proposal.  (To determine what documents are needed, visit the Information for International Visiting Faculty and Scholars page.
  • Provide A&L with event description and event image(s) for promotional materials at least 60 days prior to the start of the semester when event is occurring.   (DVD’s and or video recordings of performances are appreciated and helpful).
  • Provide completed Performance Hall Technical Questionnaire for any events taking place in ARTS 111.
  • Place A&L logo on all promotional event materials.
  • Submit all promotional materials to A&L Coordinator for review/approval prior to distribution.
  • Copy A&L on all promotional communications.
  • Contact faculty and campus entities who would be interested in this topic or event (please cc Arts & Lectures).
  • Help to promote your event by distributing event promotional materials that are provided by A&L.
  • Additional promotion options: Coordinate an interview and/or sponsor Ad in the Cougar Chronicle or sponsor fliers for target audience.
  • Arrive at least 1 hour prior to the event.
  • Provide at least one student volunteer assistant.  Have the volunteer paperwork in to the Arts and Lectures Coordinator 10 business days prior to the event.
  • Introduce the guest artist/lecturer at your event, or arrange for someone to do so.
  • In order to be eligible for future funding in the next Arts & Lectures Proposal cycle, your are required to provide a follow-up “Proposer Final Report” within four weeks following the event.
  • If proposer receives student write-ups or other documentation about the event, please forward to Arts & Lectures Coordinator. (This is optional, however A&L appreciates information that aids in programatic growth and future funding requests.