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How and When to Apply

Housing Application 101 Steps

If you need some information about applying for Housing, check out the text below! If you're ready to go, scroll all the way down to the bottom of the page and click on the "Apply" button!

  1. Choose a property.
  2. Find a Guarantor: You'll need someone over the age of 25. This is who can help if you're in a rough spot with your housing charges.
  3.  Submit your intent to enroll. We're specifically for CSUSM students and this helps us make sure you're planning to attend.
  4. Apply! Make sure all of your information is accurate.
    Common issues include:
    • Email Issues: If your email is the same as your guarantor, we can't send a license! Make sure they are different.
    • Choices: Choosing your preferred space can be a tough call but if your first and second choices are the same you could run into a problem. Make sure they are different too.
    • Remember to pay: The Administrator fee helps cover the cost of processing applications. We can't send you the license without it.
  5. Sign! Once all of your info is in we'll send you a license agreement. Make sure you and your guarantor sign within 48 hours.
    Heads Up: Your space is not reserved until your license has been countersigned by our office... and spaces go quick! To make sure you get the space you really want, sign ASAP.
  6. You're done! Once your license has been countersigned, you're in! 

Before You Apply: Things to Know

  • Overview of Our Process

    Step 1: After you submit your application and your Administrative Fee, our office will verify all of your information, make sure your Intent to Enroll has been submitted, and verify that the floor plan you requested is still available. If the space is available, we will send you a license agreement.

    Step 2: You will receive an email from HelloSign asking you to sign your License Agreement electronically. Please read the entire license agreement as you will be held to the information included in the License. Once you sign, your guarantor will receive an email to sign as well. Once your guarantor has signed, your License Agreement will be sent back to the Housing office to countersign your license. Please note that your space is not fully reserved until your License Agreement has been countersigned by our office.

    Step 3: Once your License Agreement has been signed by all parties, you will receive a PDF copy that includes all signatures. Please save this for your records. You will then receive an invitation to join My College Roomie, which is our roommate matching software. Please note that while we make every effort to honor requested roommates, we cannot guarantee that requested roommates will always be placed together.

    Step 4: Your first payment is due based on CSUSM Student Financial Services schedule of payments. Please see your License Agreement for installment amounts.

    Step 5: Move-in will take place on Friday, August 27th (UVA) and Saturday, August 28th (QUAD.) Your first installment must be paid prior to move-in.

    Why is the payment due so early? We know that the first installment is due well in advance of move-in; however, it is important to remember that our payments are not rent and as such are not associated with a specific period of time. Rather, it is an option to split your Housing cost over the entire year into smaller, more affordable payments.

  • Information Needed

    Before you begin your application, please make sure you have the following information ready:

    • Guarantor information: A guarantor is an adult over the age of 25, based in the United States, who signs your license and agrees to be financially liable in the event that you are unable to fulfill your financial responsibilities. You will need:
    • Your guarantor's cell phone and work phone numbers
    • Your guarantor's date of birth
    • Your CSUSM Student ID number
    • Your CSUSM email address (ending in @cougars.csusm.edu) and a personal email address
    • An Emergency Contact and a Missing Person contact (see below for more information on the difference between these two.)
  • Financial Review

    Prior to signing a License Agreement, please review our Cost of Attendance. Please note the following:

    • The cost of a meal plan is NOT included in the cost of Housing; these are separate fees.
    • If you are relying on Financial Aid to pay for your housing and meal plan, please ensure that enough aid is available to cover tuition and fees (as tuition and fees are paid by financial aid before housing and the meal plan.)
    • WARNING: Your License Agreement is a legally binding document and has financial penalties associated with terminating/canceling at any point once your License agreement is countersigned. For details, please see our Cancellation/Termination Policy.
  • Floor Plan and Cost Options

    For more information, please see Housing Options and Cost. Below are some common questions on our housing options:

    Q: What is the difference between a Double and Deluxe Double?

    A: A Deluxe Double has fewer people in the apartment and, depending upon the apartment and layout, may be slightly larger than a standard double. (Note: due to the structure of our buildings and variability of our apartments, we cannot guarantee that all rooms are the same size.)

    Q: What is an en-suite?

    A: An en-suite is a bedroom with an attached bathroom. Because this is an added amenity, we charge an additional $200 for these spaces.

    Q: How do I get a Deluxe Single/Single Occupancy Studio?

    A: We have extremely limited numbers of Deluxe Singles (QUAD) and Single Occupancy Studios (UVA.) Additionally, please note that these rooms are often signed by our renewing residents. We can never guarantee that your first choice in space is available; in order to have a higher chance of securing one of your preferred spaces, we recommend submitting all paperwork and fees as soon as possible.

  • Emergency and Missing Persons Contact

    What's the difference?

    An Emergency Contact person is someone we will contact in the event that an emergency occurs and the student is unable to contact anyone on their own behalf.

    In the event that a student goes missing, the student may designate a separate contact for us to notify that the student may be missing. 

    The Emergency Contact and Missing Person contact may be  the same or may be different; this is up to the student to determine. For more information, please see our Missing Student Policy and Procedures.

  • Specialized Communities & Programs

     In order to provide the best experience for all of our students, we offer several Specialized Housing communities. These include:

    Substance Free Housing: Students that choose to live in the Substance Free Living Community make the commitment to not use alcohol or drugs, and have their living space be free of any substances.

    LGBTQA: This housing option to creates opportunities for support, identity exploration, and community building for the LGBTQ community and those allies interested in supporting this community.

    Gender Inclusive: This community meets the needs of all of our residents, inclusive of all genders, gender identities and gender expressions by striving to provide a safe, inclusive, comfortable and supportive living environment. Please note: Students who share a bedroom will be required to be of the same sex.

    Residential Learning Community: San Marcos Experience: The San Marcos Experience program is for students interested in getting involved in campus and civic engagement opportunities and becoming leaders at CSUSM. This requires to a special virtual Orientation session, as well as a linked academic course required of all students who opt into this program. There are some floor plan restrictions for students who live at the QUAD. Due to space constraints, we encourage all students interested in this community to license for a UVA Double if at all possible.
     

    You will be asked to select your preference on the Housing application; if you are not interested in any of these communities, please indicate that as well.

  • Roommate Selection

    Once your License Agreement has been signed by all parties, you will be invited to join a platform called My College Roomie. We encourage creating a profile as soon as you receive access (access is granted on a rolling basis.)

    We ask that you select, at a minimum, the student(s) that you would like to be your immediate roommate(s). It is important when creating your profile that you determine what is truly important to you; in our experience things like noise level, sleeping patterns, guest preferences, and cleanliness level tend to cause the highest number of roommate conflicts. For these reasons, please be honest when you are creating your profile so that we can ensure you are matched with students who most closely match your preferences.

    Please note that while we make every effort to honor requested roommates, we cannot guarantee that requested roommates will always be placed together. We will confirm your placement and roommates in August. For this reason, we recommend you not purchase supplies with any other students until your placement and roommates have been confirmed by our office.

  • Payment Process

     When you submit your application, you will be required to also submit a $300 Administrative Fee paid directly to the Housing office. This helps us cover the cost of processing applications, move-in, move-out, and other costs associated with the Licensing process. This fee is non-refundable. We cannot send your License Agreement until this fee has been paid.

    If you do not have a guarantor or do not wish to provide a guarantor, you will be required to pay a Deposit In Lieu of Guarantor (DILOG) amounting to $1,200. If you choose this option, we cannot send your License Agreement until this fee has been paid.

    As of Fall 2020, all Housing costs have been placed on the student’s MyCSUSM account. This means: 

    • Other than the $300 Administrative Fee that was paid when you applied for Housing, you will pay all fees directly to CSUSM instead of paying the Housing office. 
    • Financial Aid will automatically be applied to your Housing costs (once any outstanding Fees and Tuition have been paid) rather than having to wait for your refund to pay for Housing. 
    • All costs and bills will be conveniently located in one place. 
    • Housing fee due dates have been updated to match CSUSM’s due dates, again allowing for one convenient payment plan. Due dates for the 2020-2021 academic year are as follows: 
    • All payments shall be paid based on CSUSM Student Financial Services schedule of payments on licensee MYCSUSM account.
    • As in previous years, no installments are charged in December and May. 

    Please note that we do not charge installments in December or May.

  • Move-In Information

     Move-in has been set for August 27th (UVA) and August 28th (QUAD) of 2021. In the weeks leading up to move-in you will receive an email with an assigned move-in time. In order to keep things running as smoothly as possible, we ask that you arrive at your assigned time. 

    If you are not able to arrive at your assigned time, please contact our office. Please note that we are not able to assign earlier move-in times than you have been assigned.

    Students who have not moved in after the completion of move-in weekend may have their space released to other residents; our office will attempt to contact any no-shows to determine whether they plan to take occupancy. Please note that failure to move in does not release you from your license agreement; you will still be subject to any cancellation or termination fees.

  • License Agreement & Resident Handbook
     It is the resident's responsibility to read both the Resident Handbook and the full License Agreement. All residents are expected to know and abide by the policies and procedures outlined in these documents. Failure to read these documents does not exempt the student from this responsibility. Please note that the Resident Handbook may be updated each semester and review the Handbook accordingly to make sure you have the most up to date information.

Notes Concerning COVID-19

  • Risk in a Residential Setting
     In order for you to make an informed choice about living on campus for the 2021-22 academic year, please be aware that the risk of COVID-19 transmission may increase in residential/group living settings or other group living situations where people are living in close proximity and sharing common spaces.  While these risks cannot be eliminated, we are taking steps to mitigate them by reducing overall housing occupancy, encouraging healthy behaviors and increasing sanitation of public areas and high touch surfaces. 
  • Rates
    Due to the uncertain nature of the COVID-19 pandemic, we reserve the right to adjust rates based on updated occupancy guidelines for the 2021-2022 academic year. These decisions are made in conjunction with guidance from the Centers for Disease Control and Prevention, local and state governing bodies, CSUSM and the California State University system. 
  • Capacity Changes
    Our occupancy and rate has been adjusted to normal occupancy and student will be able to share rooms, such as the double, triple and quadruples.
  • Expectations and Staffing
    In making your decision to live on campus, please review the Housing and Residential Education Handbook for all Housing and Residential Education policies and expectations. The handbook has been updated to reflect expectations for living on campus during the COVID-19 pandemic. A summary of changes is below: 
    • You will need to abide by all San Diego County health and safety directives,. These directives are updated regularly.
    • No non-resident guests will be allowed into the residential community except for when moving in or out of the community. You can visit with resident in other apartments but we ask that you limit your guests to 2 people at a time.
    • You will need to clean and disinfect your apartment on a regular basis. 
    • Hand sanitizer stations will be placed throughout the community and in high traffic areas. 
  • Meal Plan Information
    • We encourage students to participate in our Voluntary Meal Plans available through CSUSM Dining Services.


Final Note

We're so excited that you have chosen to live on-campus with us! Please note that proceeding to the Housing Application indicates that you have read and understand all of the above information regarding our Licensing process, policies, and procedures.

Licensed students will have their contract terminated if they do not submit proof of vaccination by August 10th to Student Health and Counseling Services.

We look forward to welcoming you to CSUSM!

Ready to Go? Apply for Housing!

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